UserGuide.pdf - User Guide Accounting v18 Premier v12...

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Unformatted text preview: User Guide Accounting v18 Premier v12 Premier Plus v12 Serial number Technical support Visit myob.com.my [Malaysia] or myob.com.sg [Singapore] User Guide feedback Email your feedback and suggestions to [email protected] MYOB Asia Sdn. Bhd. Website: myob.com.my MYOB Singapore Pte Ltd Website: myob.com.sg © MYOB Technology Pty Ltd 2008 All rights reserved. Disclaimer Information supplied by the member companies of the MYOB group (whether in user documentation and other literature, video or audio material, training courses, websites, advice given by staff, or provided by other means) is intended only to illustrate general principles, and may not be complete, accurate or free of error. As accounting standards, taxation requirements, legislation and the circumstances of individual businesses vary widely, this information cannot be considered authoritative and may not apply to your specific situation. You should obtain competent advice from a qualified accounting, taxation, information-technology or legal professional before acting on such information. To the extent permitted by law, member companies of the MYOB group are not liable for any special, consequential, direct or indirect damages arising from loss of function, profits or data resulting from your application of such information. In the event that any of the above limitations are found to be unenforceable, the MYOB member company's liability is limited to the return of any fees or monies paid for the purchase of the product or service. 2 Trademarks MYOB®, MYOB Accounting™, MYOB BusinessBasics™, MYOB ODBC DeveloperPack™, MYOB ODBC Direct™, MYOB Premier™, MYOB Premier Plus™, MYOB RetailBasics™, MYOB RetailMangager ™, BusinessBasics™, ODBC DeveloperPack™, ODBC Direct™, RetailBasics™ and RetailMangager™are trademarks or registered trademarks of MYOB Technology Pty Ltd and their use is prohibited without prior consent. Adobe®, Acrobat ®, Acrobat Reader®, Adobe Reader®, PDF™, and PostScript® are trademarks or registered trademarks of Adobe Systems Incorporated. QuickTime® and the QuickTime logo are registered trademarks of Apple Computer, Inc. Brio Intelligence and Hyperion Intelligence are trademarks or registered trademarks of Hyperion Solutions Corporation. Crystal Reports® is a registered trademark of Crystal Decisions, Inc. in the United States or other countries. MasterCard® is a registered trademark of MasterCard International Inc. Microsoft, Access, Excel, Internet Explorer, Office, Smart Tags, Windows and Word are registered trademarks or trademarks of Microsoft Corporation in the United States or other countries. Quicken® and QuickBooks® are registered trademarks of Intuit Inc. VISA® is a registered trademark of Visa International Service Association. Other products mentioned may be service marks, trademarks or registered trademarks of their respective owners. Writers Suchitra Govindarajan, Naomi Hall, Merrin Hughes, Claire Mahoney, Rachael Mullins, Kylie Nicholson, Steven Rao, Mirjana Sicevic, Ronald Tierney, John Wilson, Audrey Yin. MYOB Licence Agreement provided that you do not use or permit the usage of the Software on more than one computer or computer terminal at a time. In the event of an upgrade or Product exchange the Licence hereby granted is automatically transferred to the new version or Products. IMPORTANT–READ THIS CAREFULLY BEFORE USE. This is the Software Licence Agreement (Agreement). As you have purchased the Product (consisting of the User Documentation and the installation CD or other media containing the Software), following notification of the Licence you are now legally bound by its conditions. HOWEVER, if the Licence Agreement contains anything of which you were not aware prior to purchasing the Product or do not agree to be bound by, DO NOT INSTALL THE SOFTWARE but return the Product to the reseller in its entirety and a full refund of the purchase price will be made. By installing the Software and keeping the Product you are confirming that you have purchased the Product subject to this Licence and are bound by its provisions. TRIAL VERSION SOFTWARE LIMITATION. If you use this Software on a trial basis prior to purchase, then additional restrictions govern its use. The Trial Version is intended to be used only for evaluation purposes and whilst you may create your own company data files (“Company Files”) you will have access to your Company Files only for a period of 30 days from the date of creation of each Company File. Thereafter, you will be able to access the Company Files created by you only upon your purchase of the full version of the Software product licence. Upon your purchase of the full version of the Software product licence, the restrictions in this paragraph (Trial Version Software Limitation) shall no longer apply, but you acknowledge that your use of the full version of the Software product licence will be conditioned on your agreeing to the terms of the Software Licence Agreement accompanying the full version of the Software product licence. 1 Scope of Licence MYOB Technology Pty Ltd (the Publisher), through its local publishers and distribution agents, hereby grants to you, the original purchaser, a paid-up, personal, non-exclusive and non-transferable Licence to use the Software and the User Documentation only in the region, territory or country specified on the packaging, or in all countries in Asia except Hong Kong and China, subject to the terms and conditions of this Agreement. a Activation You must register the Software and activate the company files you create with MYOB. You may only access each company file you create for 30 days without registering the Software and activating the file. After 30 days the company file will become read-only until you register and activate the company file. You are entitled to activate up to five (5) company files. If required, you can obtain additional activations by contacting MYOB Asia Sdn. Bhd. b Number of Users If you have purchased: ii) a Multi-User Software Licence, then you may use the Software on only one computer network that you own or operate at a single physical location and only then in respect of company files created and activated by you or by another licensed user. You may transfer the Software from one computer to another that you own or operate on this network provided that you do not use or permit the usage of the Software on more than the licensed number of computers or computer terminals at a time, nor permit the usage of the Software on more than one network at any one time, nor permit the Software to be used in respect of company files that you have not activated or have not been created by you or by another licensed user. c Updates and Upgrades In the event of an upgrade, update or product exchange, the Licence hereby granted is automatically transferred to the new version or product. All rights in respect of the original Product shall lapse and no further use of these shall be permitted. d Portable or Home Computer and Archive Copies You may make a copy of the Software and install it on either a portable computer or a computer located in your home provided that the copy is for your own exclusive use and is not operated simultaneously with the original of the Software. Otherwise, you may not copy or duplicate the Software, except as necessary solely for archival purposes, Software error verification, or to replace defective storage media, provided you keep the original and the copies. You may not alter, decompile or disassemble the Software. You may make copies of the User Documentation up to but not exceeding the number of multi-user Licences you have purchased. e Transfers You may not sub-license, lease, rent or lend the Software or the User Documentation or otherwise transfer any of your rights under this Agreement. Subject to the prior written consent of the Publisher and the agreement of the transferee to be bound by the terms of this Agreement, you may permanently transfer the Software (together with any backup copies you have made) and the User Documentation. However, you may not retain any copies of either the Software or the User Documentation. f Term The Licence granted in this Agreement is effective until terminated. You may terminate it at any time by destroying the Software and User Documentation, together with all copies, or by returning them to the Publisher. If you fail to comply with any term or condition of this Agreement, this Licence will terminate and, upon any such termination, you agree to destroy the Software and User Documentation, together with all copies, or to return them to the Publisher. Termination of this Licence shall be in addition to and not in lieu of any other remedies available to the Publisher. i) a Single-User Software Licence, then you may use the Software on only one computer that you own or operate at a single physical location in respect of company files you have activated. You may transfer the Software from one such computer to another that you own or operate 3 g Protection and Security You agree to use your best endeavours and to take all reasonable steps to safeguard the Software to ensure that no unauthorised person has access to the Product and that there is no unauthorised copying or distribution of the Software or User Documentation. 2 Limited Warranty & Disclaimer The Publisher warrants that the media on which the Software is recorded and the User Documentation provided with it are free from defects in materials and workmanship under normal use for a period of 30 days from the date of your original purchase. Except for the limited warranty described above, the Software is sold ‘as is’, and you are assuming the entire risk as to its quality and performance. It is your responsibility to verify the results obtained from the use of the Software. If during the 30-day limited warranty period, you discover physical defects in the media on which the Software was recorded or in the User Documentation, the Publisher will replace them at no charge to you, provided you return the item to be replaced with proof of purchase to the Publisher. THIS IS YOUR SOLE REMEDY. IN NO EVENT WILL THE PUBLISHER BE LIABLE TO ANY PERSON FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL OR SIMILAR DAMAGES, EVEN IF THE PUBLISHER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Some jurisdictions do not allow the exclusion or limitation of implied warranties or of liability for incidental or consequential damages, so the above limitations or exclusions may not apply to you. This warranty gives you specific legal rights and you may also have other rights that vary from jurisdiction to jurisdiction. In the event that any of the above limitations or exclusions are held to be unenforceable, the Publisher’s total liability shall not exceed the amount of the Licence fee you paid. 3 Entire Agreement This Licence constitutes the entire agreement between the Publisher and the Licensee and any prior representations, statement or undertaking howsoever made are expressly cancelled. No amendment or modification to this Licence shall be valid unless it shall be in writing and signed by an authorised representative of the Publisher . 4 1 Introduction ............................................................ 9 5 Sales ....................................................................... 53 Learning about your MYOB software ....................................... 9 Where to start........................................................................ 11 Exploring your MYOB software .............................................. 12 Creating a customer card....................................................... 53 Entering sales......................................................................... 55 Recording sales with insufficient on-hand item quantities....... 59 Changing the status of a sale ................................................. 62 Reviewing your sales information ........................................... 63 Receiving payments ............................................................... 65 Printing payment receipts ...................................................... 67 Credit control ........................................................................ 68 Customer credits.................................................................... 71 Dealing with a customer who is also a supplier ...................... 74 Accounting for bad debts....................................................... 74 2 Setting up your company file ............................... 15 Overview ............................................................................... 15 Create a company file ............................................................ 16 Activate the company file....................................................... 18 Set up accounts ..................................................................... 20 Enter account opening balances ............................................ 23 Set up preferences ................................................................. 24 Set a password for the Administrator user ID.......................... 25 6 Purchases ............................................................... 75 3 Advanced setup..................................................... 27 Creating a supplier card ......................................................... 75 Entering purchases................................................................. 76 Receiving items without a supplier invoice ............................. 81 Creating a purchase order from a sale.................................... 83 Changing the status of a purchase ......................................... 84 Reviewing your purchase information .................................... 85 Paying bills............................................................................. 87 Creating supplier debits ......................................................... 89 Adding finance charges paid to suppliers ............................... 91 Overview ............................................................................... 27 Set up sales............................................................................ 29 Set up purchases.................................................................... 30 Set up payroll ........................................................................ 31 Do an initial bank reconciliation ............................................. 32 Create item records ............................................................... 35 Enter your inventory opening balances .................................. 36 4 Banking.................................................................. 39 7 Paying your employees ......................................... 93 Receiving money ................................................................... 39 Preparing a bank deposit ....................................................... 41 Spending money ................................................................... 42 Entering transactions in the Bank Register window................. 45 Transferring money between accounts................................... 46 Tracking petty cash expenses................................................. 47 Reconcile your bank accounts ................................................ 48 Importing statements ............................................................ 51 Credit card purchases and payments to credit card providers ....................................................... 52 Payroll setup tasks.................................................................. 93 Entering general payroll information ...................................... 94 Creating payroll categories..................................................... 95 Creating employee cards ..................................................... 103 Entering employee payroll information ................................ 103 Timesheets........................................................................... 107 Processing your payroll ........................................................ 110 Payroll deductions................................................................ 117 Terminating an employee’s employment ............................. 119 Reviewing payroll information.............................................. 120 5 CONTENTS Contents 8 Inventory ............................................................. 123 12 Transactions......................................................... 169 Creating items ..................................................................... 123 Making inventory adjustments ............................................. 126 Multiple inventory locations................................................. 127 Building items ..................................................................... 129 Performing stocktakes.......................................................... 132 Reviewing your inventory information.................................. 133 Setting item prices ............................................................... 135 Customising inventory ......................................................... 136 Finding a transaction ........................................................... 169 Changing or deleting a transaction ...................................... 173 Reversing a transaction ........................................................ 174 Recurring transactions.......................................................... 175 9 Billing for time .................................................... 141 About the time billing feature .............................................. 141 Setting time billing preferences............................................ 142 Setting billing rates .............................................................. 143 Creating activities ................................................................ 144 Creating activity slips ........................................................... 145 Reviewing and changing activity slips .................................. 148 Creating time billing invoices............................................... 149 Work in progress.................................................................. 151 10 International transactions................................... 153 About the multiple-currency feature .................................... 153 Setting up multiple currencies ............................................. 154 Exchange rates .................................................................... 157 Tracking currency gains and losses....................................... 158 Miscellaneous transactions ................................................... 159 11 Lists...................................................................... 161 Adding a record................................................................... 161 Setting up tax codes ............................................................ 163 Finding a record .................................................................. 164 Changing a record............................................................... 165 Inactivating or reactivating a record..................................... 165 Deleting a record ................................................................. 166 Combining records .............................................................. 167 6 13 Reports................................................................. 181 Producing reports ................................................................ 181 Printing report batches ........................................................ 183 Customising reports............................................................. 184 14 Forms ................................................................... 189 Finding forms.....................................
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  • Summer '08
  • 102
  • Management, ........., User Account Control, Accounting software, MYOB

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