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SUPPLIERS’ BUSINESS CONDUCT SUPPLIERS’ BUSINESS CONDUCT SUPPLIERS’ BUSINESS CONDUCT SUPPLIERS’ BUSINESS CONDUCT
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POLICY Suppliers Business Conduct PM-CGO-2011-08 Rev. Code: 0 Page 2 of 20 Business Process: Corporate Governance Process Date Prepared: March 2, 2012 Section: Copyright Date Approved: September 24, 2012 Prepared by: Approved by: Corporate Governance Office Board of Directors This document is the intellectual property of MERALCO and should not be copied, reproduced, published or distributed without prior written permission from the Corporate Governance Office of MERALCO.
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POLICY Suppliers Business Conduct PM-CGO-2011-08 Rev. Code: 0 Page 3 of 20 Business Process: Corporate Governance Process Date Prepared: March 2, 2012 Section: Letter to Suppliers Date Approved: September 24, 2012 Prepared by: Approved by: Corporate Governance Office Board of Directors Our Valued Suppliers: MERALCO‘s (or the Company’s) philosophy of "Service Excellence with Integrity" conveys its unwavering commitment to high standards of corporate governance principles and practices. It strives to ensure that every business decision is guided by its commitment to operate with high ethical standards in compliance with all applicable laws, regulations and policies. Contractors, consultants, vendors and financial institutions (collectively, “Suppliers”), as our business partners, shall also practice high standards of business ethics when they provide goods and services to the Company. We also believe that the Standards reflected in this document will advance the performance of our companies to our mutual benefit. We request for your cooperation in complying with Meralco’s Suppliers’ Business Conduct Guide in order to sustain our partnership with you. Sincerely, (Original Signed) Oscar S. Reyes President and CEO
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POLICY Suppliers Business Conduct PM-CGO-2011-08 Rev. Code: 0 Page 4 of 20 Business Process: Corporate Governance Process Date Prepared: March 2, 2012 Section: Table of Contents Date Approved: September 24, 2012 Prepared by: Approved by: Corporate Governance Office Board of Directors Table of Contents I. POLICY STATEMENT ................................................................................................... 5 II. PURPOSE AND SCOPE ................................................................................................ 5 III. DEFINITION OF TERMS ............................................................................................... 5 IV. PRINCIPLES AND STANDARDS (SUMMARY TABLE 1 ) ................................................... 8 A. ENVIRONMENT, SAFETY AND HEALTH ................................................................. 9 1. Safety at the Workplace ................................................................................ 9 2. Safety of the Environment ............................................................................. 9 3. Emergency Prevention, Preparedness, and Response ................................ 10 B. BUSINESS ETHICS ............................................................................................... 10 1. Anti-bribery and Anti-corruption ................................................................. 10 2. Giving Gifts, Meals and Entertainment ....................................................... 11 3. Conflict of Interest ....................................................................................... 11 4. Disclosure of Information ............................................................................ 11 5. Whistleblower Protection and Anonymous Complaints ............................. 12 6. Customer Relations ...................................................................................... 12 7. Labor and Human Rights .............................................................................. 12 8. Legal Compliance ......................................................................................... 12 C. USE OF THE COMPANY’S ASSETS ....................................................................... 13 1. Computer and System Security ................................................................... 13 2. Confidential Information ............................................................................. 13 3. Company Records and Disclosures .............................................................. 14 4. Retention of Records ................................................................................... 14 5. Endorsements .............................................................................................. 14 6. News Media Inquiries .................................................................................. 14 D. PRODUCT AND SERVICE STANDARDS ................................................................ 15 V. RAISING CONCERNS ................................................................................................. 15 VI. COMPLIANCE AND ENFORCEMENT ......................................................................... 15 VII. EFFECTIVITY .............................................................................................................. 17
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