BSBPMG522 Undertake Project Work
Assessment Task 2 – Project
Scenario
You are a Manager for a large corporate catering company called ‘Bizzy Bites’. Your
organisation provides catering for all corporate events such as meetings, seminars, award evenings all
over Sydney. You have received a request to cater for 100 guests at a charity Gala Dinner that will be held
on a boat. The guest come from culturally diverse background and you have been asked to cater for
guest that have specific dietary requirements. The charity event happens to fall on the same day as 2
other corporate catering jobs you have already committed to, however you and your team have decided
to take on the job. A request has been made that all food, beverages and wait staff must be ready by
5:00pm as the guest will be aboard the ship by 5:30pm for a 6:00pm sail. You have enlisted several of
your staff to assist in planning and organising of this project to ensure a successful output.
Scope Document
In Scope
Out of scope
(Exclusions)
Assumption
Constraints
- Venue location
- Facilities
- Food
- Beverage
- Kitchen
- Preparation space
- Fridges
- Storage
-
No one is vegetarian
at the charity.
- Everyone can eat
dietary food.
- Food and beverages
must be serve in the
dietary.
Project Sponsor:
Bizzy Bites
Version:
1
Project Client:
Sam
Date:
1/01/20xx
Project Manager:
John
File name:
Charity
Page:
1
Roles and responsibilities
It is important to understand who the major players are on the project. List the major project roles,
responsibilities and the actual people involved. Add in any additional roles as required
Roles
Name
Responsibilities
Project client/owner
John
- Managing and leading the project team
- Recruiting project staff and consultants
- Managing co-ordination of the partners and working
groups engaged in project work
- Detailed project planning and control
- Developing and maintaining a detailed project plan
- Managing project deliverables in line with the project
plan
Project
sponsor/project
director/project
board
Zara
- Acts as champion of project
- is accountable for the delivery of planned benefits
associated with the project
- Ensure resolution of issues escalated by the Project
manager or the Project Board
- Sponsors the communications program;
communicates the program’s goals to the organization
as whole
- Makes key organizational decisions for the project
Project manager
Xander
-
Managing consultancy input within the defined
budget
- Final approval of the design specification
- Working closely with users to ensure the project
meets business needs
- Definition and management of the User Acceptance
Testing program
- Identifying user training needs and devising and
managing user training program
Manager of the
project
Manager
Lewis
- Ensures that essential supplier requirements are met
- Manages the production and approval of the supplier
side of the budget
- Makes effective use of supplier resources within the
approved budget
- Tracks performance of consultants and take
appropriate action
Project team
members
Alex
-
