BSBPMG518 – Assessment Task 2.docx - BSBPMG518 Assessment...

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BSBPMG518 – Assessment Task 2 (Project)Task 1: Determine procurement requirements1.1. Describe how you would approach identifying your procurement items for theprocurement register.
1.2. Provide a procurement management plan using the template below.Procurement Management PlanProcurement Register:Procurement ItemProcurement ManagerRequirements (includingtimeframes)SourcingApproachContractType andBudgetRisksOfficesuppliesManagersOne or morecompetitivequotespreferred.1 weekOpenTenderingFixed-PriceContract$1000Understatement of the needEventfacilitiesManagersOne or morecompetitivequotespreferred.2 weeksRestrictedTenderingFixed-PriceContract$1500Overstatementof the needBusinesscars andrentalservicesGeneralManagersDelegatedauthorityOne or morecompetitivequotespreferredRequestforQuotationsTime andMaterialsContract andFixed-PriceNot matchingtheexpectations ofbuyer andRITESH RAJ1
onlythroughCEO2 weeksContract$10,000tendererITtechnicianand ITserviceGeneralManagersDelegatedauthorityonlythroughCEOOne or morecompetitivequotespreferred1 weekRestrictedTenderingCostReimbursable Contract$2000Terms andconditionsunacceptableto tenderersCommunication of procurement arrangements:1) Consider branding the initiative.2) Create “change agents.”3) Use multiple communication channels and techniques to gain understanding.4) Be transparent.5) Prepare to answer the challengeEmail and regular meeting are adopted.Procurement processes for obtaining products and services including roles andresponsibilities:For procuring car rental service of a site-viewing tour:Step 1: Need Recognition: Specific agents and managers acknowledge the need of a bus rentalservice.Step 2: Specific Need: Specific agents and managers identify the bus should have a capacity of20-30 people and in white which is consisted with the logo of the company.Step 3: Source Options: The interested vendors can offer options and quote to the companyaccording to the bidding information provided by the company.Step 4: Price and Terms: Involved agents and managers will investigate all relevant informationto determine the best price and terms for the product and three suppliers will be chosen tofurther consider before making a final decision.Step 5: Purchase Order: Involved agents and managers and the chosen supplier will defines theprice, specifications and terms and conditions of the product or service and any additionalobligations.

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