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University of Maryland University College (UMUC)IFSM 461 7981 System Requirements SpecificationNovember 18, 2018Introduction
System Requirements The Precision Electronic Part (P.E.P), Inc is a small sized private business located in Kansas state which is specialized in the manufacturing of electronics parts. Precision Electronics Parts has been in business for over 20 years manufacturing replacements parts for the health care industry. Just recently, PEP started manufacturing custom low voltage motors that reduced electricity consumption and made older medical equipment more environmentally friendly. It is because of the efficiency and effectiveness of the motor that has increased customer demands and enlarged sales. Senior leadership of PEP are determined to improve their business processes to meet up with the demands of their customers.The new system designed by Naomi and Son’s consulting will alleviate the problems PEPcurrently faced by enabling the accounting department and financial department to have better receipt creation, payments, and billing process. Functional RequirementsFor the newly proposed system to satisfy customer expectations, the system must be efficient,scalable, and meet all customer system requirements. These requirements will be used to measure the success or failure of the system as they will be used as key factors in the project.Output Requirements:i.Account Receivable Report: The accounting department is responsible for reviewing customer account records once payments are received. Customer historic data should be readily available when needed by leadership.ii.Past Due Reports: It is the responsibility of the invoicing department to produce reports to identifying accounts that are 30 days, 60 days or more past due date. These reports are sent to Sales department and the accounting department for their department processing.2
System Requirements iii.Monthly Invoicing Report:This report is aimed at showing the monthly status from the Marketing department. The content update in the database is the responsibility of the invoicing department which is due on the 15thof every month.Input Requirements:i.To provide an acceptable report, it is important the right data set is fed into the system. The Accounts Receivable Report needs the below information:Customer Organization nameProducts Ordered Product Ordered Date Product PricingQuantityProduct PricingCalculated Price (Calculated Field)Amount PaidDate Paid ii.To get the necessary information to make the monthly Invoicing Report useful, the following data set must be collected:Customer Organization Name Customer Street Address Customer City Customer State Customer Zip Code + 4 Products Ordered Product Ordered Date QuantityProduct Pricingiii.To fittingly pick up the basic information to make the Overdue Collections Reportthe going with data must be added to the framework:Customer Organization Name