project 2.pdf - Assessment 2 Part A – Written or Oral...

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Assessment 2 Part A Written or Oral Questions 1. Why do you need to take your team’s views into account? Why work in teams? There are several good reasons: • Research sh ows that we all learn effectively from each other. Hence, your teams should be learning teams, with the focus on helping each other to learn • Teams are much more effective than individuals for work on complex projects. • Teamwork develops your interperso nal skills in coping with conflict, in being a chairperson, in developing your interdependence and accountability and in developing your sense of self-esteem. This aids your personal development and your non-work-related relationships. This difference stems very much from the processes within the group - its inner dynamics or workings. The features of an effective team include: • combined group effort of all members clear goals • group members focused on learning • mutual trust and support • open communication • democratic processes. There are many advantages of working collaboratively with others To make the most of your experience as a team member, remember to: • Become actively. Don't wait for another team member to do all the work. • Share - open communication and the contribution of ideas and information is essential for successful and highly performing teams. • Learn to work cooperatively. The success of your team will depend on helping each other. • Respect your fellow team members. Be aware that each team member will have unique talents and ways of learning. Not everyone learns by the same process. 2. Why do you need to gain approval for your project before you start? The Charter represents an agreement between the project manager and the project sponsor about what the project will achieve, the deliverables to be built, the cost and duration of the project, etc. Therefore, it makes sense that the sponsor should approve this document. If possible, this approval should be in writing on the physical Charter document. In addition, there are several other stakeholders that may need to approve the Charter, and these people vary, depending on the policies of your organization. This stakeholder group could include:
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Finance . You may need the Finance Manager to signify approval to validate the funding for the project is in place. Procurement . If your project is going to use a substantial amount of external resources (labour, supplies, equipment, etc.) you may need the Procurement Manager to signify approval that contracts are in place or that the Procurement Department is engaged to solicit the resources. Staffing . In many organizations, staffing mangers coordinate the availability of resources on projects. If your organization has this type of role, the Staffing Manager should approve the Charter to signify that the resources you need (according to the schedule) will be available.
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