Lecture 6-MDSE 521 Monitoring and Evaluation Plan (1).pdf -...

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[ SPU ] 2018 SPU-Nairobi: MDSE 521: Participatory Monitoring and Evaluation Dr. D. O. Ochieng, Ph.D. Page 1 LECTURE SIX MONITORING AND EVALUATION PLAN The monitoring and evaluation plan (M and E plan) is a document used by the project team to help plan and manage all monitoring and evaluation activities throughout a particular project cycle. It also should be shared and utilized between all stakeholders and sent to donors. It keeps track of what should be monitored, when to monitor, who should monitor, and why monitor. Generally the M and E Plan is a work plan specific to monitoring and evaluation activities. The plan includes: a) Goals and objectives of overall plan b) Questions and methodologies c) Implementation plan d) Matrix of indicators and expected results e) Proposed timetable of all activities f) Instruments for gathering data The plan should have a rigid flexibility; rigid enough that it is well thought out and planned but also flexible to account for changes that can improve or identify better monitoring and evaluation practices. This is especially important in the ever-changing and fast-moving conflict environment The plan outlines the key evaluation questions and the detailed monitoring questions that help answer the evaluation questions. This allows the evaluator to identify the information needed to collect, and how it can be collect. The plan should be able to be picked up by anyone involved in the project at any time and be clear as to what is happening in terms of monitoring and evaluation.
[ SPU ] 2018 SPU-Nairobi: MDSE 521: Participatory Monitoring and Evaluation Dr. D. O. Ochieng, Ph.D. Page 2 An evaluation plan should ideally be done at the planning stage of a project, before commencement of implementation. This will allow for planning ahead of time and data collection activities that may need to be undertaken, such as pre-intervention surveys. However, it is never too late to develop an M and E plan. Retro-fitting an M and E plan to an existing project may just mean that the project may be constrained in some of the data that can be collected. 6.1 Develop plan Step 1: Identify the evaluation audience Identify who the evaluation audience or stakeholders are. The evaluation audience includes the people or organizations that require an evaluation to be conducted. There may be multiple audiences, each with their own requirements. Typically, this includes the funding agency, and may also include partner organizations, the project team, and the project’s participants or target group. Evaluation is generally undertaken for accountability, or learning, and preferably both together. If funds are limited for evaluation, prioritize evaluation by identifying who are the most important people to report to. Step 2: Define the evaluation questions Evaluation questions should be developed up-front, and in collaboration with the primary audience(s) and other stakeholders whom to report to. Evaluation questions go beyond measurements to ask the higher order questions such as whether the intervention is worth it, or

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