19_11.doc - CARE Supply Chain Management Manual 2008 5 Warehouse Management Warehouse Inventory Accounting.1 Minimum Standards 1 Personnel 2 Waybills 2

19_11.doc - CARE Supply Chain Management Manual 2008 5...

This preview shows page 1 - 4 out of 54 pages.

CARE Supply Chain Management Manual 2008 5. Warehouse Management Warehouse Inventory Accounting ....................................... 1 Minimum Standards ................................................................................................... 1 Personnel .................................................................................................................... 2 Waybills ....................................................................................................................... 2 Format .................................................................................................................... 3 Procedures ............................................................................................................ 4 Warehouse Inventory Ledgers .................................................................................. 5 Minimum Standards .............................................................................................. 5 Procedures ............................................................................................................ 5 Stack (or Bin) Cards ................................................................................................... 7 Minimum Standards .............................................................................................. 7 Procedures ............................................................................................................ 7 Safety, Security and Maintenance ...................................... 8 Warehouse Access .................................................................................................... 8 Fire Prevention ........................................................................................................... 9 Cleaning .................................................................................................................... 10 Inspections ............................................................................................................... 11 Pest Control .............................................................................................................. 15 Rodent Control Methods .................................................................................... 15 Insect Control Methods ...................................................................................... 15 Guidelines for Using Pesticides ........................................................................ 16 Repackaging / Reconstitution ................................................................................. 17 Minimum Standards ............................................................................................ 17 Procedures .......................................................................................................... 17 Commodity Unfit for Human Consumption ........................................................... 19 Minimum Standards ............................................................................................ 19 Procedures .......................................................................................................... 19 Disposal of Empty Bags or Containers .................................................................. 21 Warehouse Reception ...................................................... 22 Minimum Standards ................................................................................................. 22 Procedures ............................................................................................................... 22 Special Cases ........................................................................................................... 25 Forecasting ............................................................................................................... 27 Stacking .................................................................................................................... 28 Open Storage ........................................................................................................... 31
Image of page 1
CARE Supply Chain Management Manual 2008 Dispatch ......................................................................... 32 Minimum Standards ................................................................................................. 32 Types of Dispatch .................................................................................................... 32 Procedures ............................................................................................................... 33 Direct Dispatch ......................................................................................................... 35 Dispatch from Airfields ............................................................................................ 35 Control and Reporting ..................................................... 36 Physical Inventory Count ........................................................................................ 36 Minimum Standards ............................................................................................ 36 Procedures .......................................................................................................... 36 Reporting .................................................................................................................. 39 Warehouses shared with other NGO’s ................................................................... 40
Image of page 2
WAREHOUSE MANAGEMENT Warehouse Inventory Accounting Minimum Standards A warehouse inventory accounting system is established at every point where inventory is stored or is transferred from one form of transport to another. The system is consistent across all points within the country. The warehouse inventory accounting system contains the following minimum components: Physical presence of assigned personnel at all times when inventory is received, handled, dispatched or distributed. A tally of all inventory loaded onto or off of transport. Pre-printed, numbered waybills that properly document all inventory transactions or movement. Waybills are safeguarded like checks and only those individuals delegated by management are allowed to authorize the issuance of waybills. Warehouse (or stock) ledgers and stack (or bin) cards detailing receipts, dispatches / issues, and balances of inventory. An updated list, with title and signature sample, of all CARE or counterpart personnel authorized to make entries into and/or adjust inventory records. Dispatch reports provided to all receiving points. Weekly verification by warehouse management of stock ledgers and stack cards for accuracy. Monthly summary reports from every warehouse detailing all receipts and dispatches / issues of inventory. Monthly physical inventory counts made by warehouse staff as part of their internal control responsibilities. Quarterly physical inventory counts conducted by staff not directly connected to the warehousing operation. Results are reconciled with finance inventory accounting documentation (as well as Commodity Status Reports if appropriate) and the records are adjusted accordingly by authorized personnel.
Image of page 3
Image of page 4

You've reached the end of your free preview.

Want to read all 54 pages?

  • Left Quote Icon

    Student Picture

  • Left Quote Icon

    Student Picture

  • Left Quote Icon

    Student Picture

Stuck? We have tutors online 24/7 who can help you get unstuck.
A+ icon
Ask Expert Tutors You can ask You can ask You can ask (will expire )
Answers in as fast as 15 minutes