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BSBWHS501 Ensure a safe workplaceBSBWHS501 Ensure a safe workplaceAssessment 3By Name:ID:BSBWHS501 Learner Instructions 3Version 1.0Page 1 of 17
BSBWHS501 Ensure a safe workplaceEvaluate WHS management systemsImprovements in recordkeepingA key element of maintaining an effective WHSMS is recordkeeping. It is a necessaryto review records to ensure the system is performing to the standards set by the organisation and external legal and regulatory requirements. Australian Hardware haskept the following records:-Audits-Incident reports-Risk registers-Hazardous chemical registers-Induction and training recordsRecords will need to include attempts at past controls and reason those controls wereimplemented. Moreover, we will need to design recordkeeping templates, such as incident reports, to capture WHS data so that it can be easily collected and used to determine overall performance based on the KPIs as well as to identify patterns or trends.A system of effective recordkeeping is important for satisfying both internal and external requirements. If required by the WHSMS, recordkeeping systems will need to meet certain external standards.The Australian and international standard for recordkeeping is AS ISO 15489:2002 Records management. According to the standard, records management systems are based on developing and implementing recordkeeping policies, procedures and practices to meet the operational needs of the organisation and that comply with externally imposed standards such as legislation. According to this, Australian Hardware will have to implement strategies that will include:-Designing the system to meet all needs-Documenting the system-Training personnel to create and store records-Converting records to new systems, such as paper-based to electronic or web-based systems-Setting standards for recordkeeping and monitoring performanceBSBWHS501 Learner Instructions 3Version 1.0Page 2 of 17
BSBWHS501 Ensure a safe workplace-Determining retention periods in accordance with the regulatory environmentFor a better approach to recordkeeping, it could be useful to keep this checklist:Is the WHS recordkeeping system:-Designed to meet all organisational needs, including WHS requirements?-Integrated with and consistent with other management systems, policies and procedures?-Documented to allow employees to follow the system?-Designed to facilitate the training of personnel to create and store records?-Designed to facilitate converting records to new systems, such as paper-based, electronic or web-based system?-Designed with standards for recordkeeping and monitoring performance?-Designed to comply with retention periods in accordance with regulatory environment?Improvements to inductionOne of the areas to focus on for Australian Hardware to reduce LITFR and IR is induction for new employees and training for existing ones. 82.76% of recorded incidents of 2012-2013 were by new employees.