word-2016-manual-part1.pdf - Microsoft Word 2016 Manual...

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Microsoft Word 2016 Manual 1 / 62 Introduction to Word Processing #1. Word processing software, often called a word processor is the most commonly used type of software. People around the word such as students, office assistants, managers and professionals in all areas use word processing programs such as Word for a variety of tasks. You can create letters, reports, research papers, newsletters, brochures and other documents with Word. You can even create and send e-mail, produce Web pages and update blogs with Word. The following figure shows examples of documents created in Word. #2. Word provides several features that enable you to enhance documents with on a few clicks of the mouse. You can change colors, add interesting styles of text, insert graphics, use a table to present data, track changes made to a document, view comments made about document content, combine several documents into one, and quickly create reference pages such as a table of contents, an index or a bibliography. All word processors adhere to certain basic concepts that must be understood to use the program effectively. For Academic Use Only (NOT FOR SALE)
Microsoft Word 2016 Manual 2 / 62 Understanding How Word Processors Work #3. When you start Word, your screen might look different than the screen shown below. This is because the commands are customizable, and elements that display will be affected. However, you should recognize the basic elements emphasized in the figure below. #4. When Word opens, several basic features are available. These features include the Ribbon, the Quick Access Toolbar, vertical and horizontal scroll bars, and the status bar. The status bar at the bottom of the window displays information about the open Word document such as the page number where the insertion point is currently positioned, the total number of pages in the document and the total number of words in the document. #5. Whether you are new to using a word processor or have been using one for a period of time, you will notice that certain functions seem to happen automatically. As you type, you probably do not think about how much text can fit on one line or where the sentences roll from one line to another. Fortunately, Word takes care that for you. This feature is called word wrap and enables you to type continuously without pressing Enter at the end of a line within a paragraph. The only time you press Enter is when you want the insertion point to move to the next line. #6. Word wrap is closely associated with another concept: the hard and soft return. A hard return is created when you press Enter at the end of a line or paragraph. A soft return is created by the word processor as it wraps text from one line to the next. #7. The figure below shows the paragraphs at the top have two hard returns, one at the end of each paragraph. It also includes four soft returns in the first paragraph (one at the end of every line except the last) and three soft returns in the second paragraph. Now, assume ye margins in the document are made smaller (that is, the line is made longer), as shown in the bottom paragraphs in the figure below. The number of soft returns decreases as

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