SOPSEMAPHQS.doc - BRAZORIA COUNTY HOUSING AUTHORITY...

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BRAZORIA COUNTY HOUSING AUTHORITY STANDARD OPERATING PROCEDURES SEMAP SELF-ASSESSMENT INDICATOR 5. HOUSING QUALITY STANDARDS (HQS) The Brazoria County Housing Authority conducts HQS inspections on all units for initial move- in and annually thereafter during assisted occupancy. Special inspections or complaint inspections are conducted upon request by the owner or tenant. The initial move-in inspection must meet the housing quality standards and the rent must be determined reasonable according to the rents charged for unassisted units in the area. A unit must meet these requirements prior to the execution of the HAP contract. Annual inspections shall be conducted 90-120 days prior to the anniversary month of the contract. Brazoria County Housing Authority makes all efforts to ensure compliance with SEMAP indicators related to inspections and HQS in accordance with the HUD’s Housing Choice Voucher Program Guidebook (7420.10G Chapter 10 page 10-31). Quality Control inspection will be conducted by a supervisor or qualified designee to re-inspect a sample of units during the fiscal year that meets the sample size for quality control of HQS inspections. The re-inspection sample is to be drawn from the number of units under HAP contract at the end of the previous physical year. The sample process will include the following: The sample size shall be in accordance with the guidelines listed on page 10-31, Table 10-1 of the 7420.10G Housing Choice Voucher Program Guidebook. Example: The total number of units under contract for prior physical year end is 442 the sample size should be 14. MINIMUM SIZE OF THE PHA’S QUALITY CONTROL SAMPLW (HOUSING CHOICE VOUCHER PROGRAM GUIDEBOOK) Universe Minimum number of files or records to be sampled 50 or less 5 51-600 5 plus 1 for each 50 (or part of 50) over 50 601-2000 16 plus 1 for each 100 (or part of 100) over 600 Over 2000 30 plus 1 for each 200 (or part of 200) over 2000 The supervisor or qualified designee will generate from the HAPPY SYSTEM a printout of the most recent completed inspections that were conducted within the last three (3) months prior to the date of the quality control re- inspection. The supervisor or designee will use the printout to randomly select units for the quality control re-inspection. The information concerning the units randomly selected will be entered in the HAPPY SYSTEM by the supervisor or designee who will also generate and mail out the written notices to the tenant and landlord. This notice advises them of the scheduled inspection date and time for the QC inspection. The sample size will include units under contract in various towns/cities within the jurisdiction of Brazoria County. 21
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The inspection samples will include a cross-section of initial and annual inspections as well as the various inspectors who conducted the inspections.
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  • Fall '17
  • Aguwa
  • PHA, BRAZORIA COUNTY HOUSING AUTHORITY

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