Policies Final.docx - CONNECTING COMMUNITIES FOR YOUTH Governance Policies Abstract Corporate governance policies and procedures for Connecting

Policies Final.docx - CONNECTING COMMUNITIES FOR YOUTH...

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NPMN 610 9040 Abstract Corporate governance policies and procedures for Connecting Communities for Youth, a Maryland Corporation, designated as a 501(c)(3) by the Internal Revenue Service to serve Maryland youth and communities as a charitable nonprofit organization. CONNECTING COMMUNITIES FOR YOUTH Governance Policies
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NPMN 610 9040 Group 4 GOVERNANCE POLICIES 1 Table of Contents Article I - Conflict of Interest Disclosure Policy ....................................................................... 4 1.1 – Procedure .............................................................................................................................. 6 1.2 – Duty to Disclose ................................................................................................................... 7 1.3 – Addressing the Conflict of Interest ....................................................................................... 8 1.4 – Violations of the Conflict of Interest Policy ......................................................................... 8 1.5 – Records of Proceedings ........................................................................................................ 9 1.6 – Annual Statements ................................................................................................................ 9 1.7 – Periodic Review .................................................................................................................. 10 Article II – Code of Ethics Policy ............................................................................................. 10 2.1 – Mission ............................................................................................................................... 10 2.2 – Governance ......................................................................................................................... 10 2.3 – Legal Compliance ............................................................................................................... 12 2.4 – Responsible Stewardship .................................................................................................... 12 2.5 – Openness and Disclosure .................................................................................................... 12 2.6 – Program Evaluation ............................................................................................................ 13 2.7 – Inclusiveness and Diversity ................................................................................................ 13 Article III – Joint Venture Policy ............................................................................................. 13 3.1 – Purpose ............................................................................................................................... 13 3.2 – Approval ............................................................................................................................. 14 3.3 – Activities ............................................................................................................................. 14 3.4 – Conflict of Interest in Joint Ventures .................................................................................. 15 3.5 – Other Provisions ................................................................................................................. 15
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NPMN 610 9040 Group 4 GOVERNANCE POLICIES 2 Article IV – Compensation Policy ............................................................................................ 15 4.1 – Purpose ............................................................................................................................... 15 4.2 – Process ................................................................................................................................ 15 4.3 – Approval ............................................................................................................................ 16 4.4. – Board Compensation ......................................................................................................... 16 Article V – Gift Acceptance Policy ........................................................................................... 16 5.1 – Purpose ............................................................................................................................... 16 5.2 – Standards ............................................................................................................................ 17 5.3 – Reporting Process ............................................................................................................... 17 5.4 – Other Provisions ................................................................................................................. 18 Article VI – Whistleblower Protection Policy ......................................................................... 18 6.1 – Reporting Responsibility ................................................................................................... 18 6.2 – Policy Statements ............................................................................................................... 19 6.3 – No Retaliation ..................................................................................................................... 20 6.4 – Confidentiality .................................................................................................................... 20 Article VII – Board Meeting Minutes and Retention Policy ................................................. 21 7.1 – Board Meeting Minutes ...................................................................................................... 21 7.2 – Executive Sessions ............................................................................................................. 21 7.3 – Decisions Between Board Meetings ................................................................................... 21 7.4 – Minutes Retention .............................................................................................................. 22 Article VIII – Document Retention and Destruction Policy .................................................. 22 8.1 – Document Destruction ........................................................................................................ 22 8.2 – Document Retention ........................................................................................................... 23
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NPMN 610 9040 Group 4 GOVERNANCE POLICIES 3 References ................................................................................................................................... 25
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NPMN 610 9040 Group 4 GOVERNANCE POLICIES 4 Governance Policies Connecting Communities for Youth Article I: Conflict of Interest Disclosure Policy The purpose of the conflict of interest policy is to protect Connecting Communities for Youth’s (henceforth known as “CCY”) interest when it is contemplating entering into a transaction or arrangement. Before completing a transaction that might benefit the private interest of a member of the Board of Directors, volunteer or Executive Director, CCY shall be made aware of that transaction. This policy is intended to supplement but not replace any applicable laws of the State of Maryland governing conflict of interest applicable to nonprofit and charitable corporations. Board of Directors members, volunteers, or Executive Director must be free from conflicts of interest that could adversely influence their judgment, objectivity, or loyalty to CCY in conducting business activities and assignments. A conflict of interest arises when there is a situation that adversely influences the judgment, objectivity, or loyalty of a Board of Directors member, volunteer, or Executive Director in conducting CCY business activities and assignments.
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