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Stage 2 – Requirements SpecificationsUniversity of Maryland Global CampusIFSM 461 Systems Analysis and Design
Running Head: Stage 2 Requirements Specification 2Precision Electronic Parts (PEP), Inc., is a small private business that is marketing low voltage motors, primarily for the medical community. They have recently acquired another medical equipment manufacturer. Due to the popularity of their low voltage motors they are seeing a significant increase in the demand for this product. This increase has cannot be successfully maintained using their current billing and invoicing system and has resulted in a backlog of processing customer invoices, billing and the receipt of customer payments. The new system that DJIJ Solutions LLC, will present to PEP will allow the finance department to have better control over invoice creation when an order is created, billing, and payment collections. This solution should eliminate late invoicing, billing, and collection of payments, as well as reduce order processing errors.I.FUNCTIONAL REQUIREMENTSPEP works off of a monthly reporting schedule. The reports are provided to every department; however, PEP’s main desire is to track invoices and inventory, and ensure collection of customer payments. The functional requirements for the new system will briefly describe the systems core functionality of proposed solution as far as information received from the system, information input into the system and how the information is processed. a.Output requirements i. Monthly Invoice Report– this report will display the current status from the Marketing department as they maintain the product codes and pricing used by the invoicing database on the 15th of each calendar month.ii. Accounts Receivable Report- Customer payments, which are received in lump sum payments, are due to PEP by the 10th of each month. Payments are processed through the Accounts Receivable (AR) department. AR is responsible for updating customer account records once payments are received. iii. Overdue Accounts Report–the Invoicing department is responsible for identifying overdue accounts. These reports are sent to the AR and Sales departments. The AR department handles all collections that meet the following criteria1.30 days overdue2.60 days or more overdue
Running Head: Stage 2 Requirements Specification 3b. Input requirementsi. To properly acquire the necessary information to create the Monthly Invoice Reportthe following data must be input into the system:o Product Order Date o Products Orderedo Quantity Orderedo Product Price Per Unito Customer Organization Name (fully spelled out no abbreviations)o Customer Organization Street Addresso Customer City o Customer State o Customer Zip Code + 4 ii. To properly acquire the necessary information to create the Accounts Receivable Report the following data must be input into the system:o Calculated Price (Calculated Field) o Amount Due (Calculated Field) o Amount Paid o Date Paid