0203PkgTechRef.doc - Technical Reference for Packaging 2002-2003 U.S Department of Education 303 H 0 Table of Contents Record Descriptions.1-1

0203PkgTechRef.doc - Technical Reference for Packaging...

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Technical Reference for Packaging 2002-2003 U.S. Department of Education 303 H 0
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Table of Contents Record Descriptions ............................................................................................................................. 1-1 Overview ................................................................................................................................................ 1-1 Instructions ............................................................................................................................................. 1-2 Import External Add Record Description .............................................................................................. 1-3 Import External Change Record Description ......................................................................................... 1-4 Requirements .............................................................................................................................. 1-4 Import Change Field Numbers Record Description ............................................................................... 1-5 Import Add Fund Amounts Record Description .................................................................................... 1-6 Requirements .............................................................................................................................. 1-6 Export Record Description ..................................................................................................................... 1-7 Packaging Import External Add Record Layout .................................................................................... 1-8 Packaging Import External Change Record Layout ............................................................................. 1-15 Packaging Import Change Fields ......................................................................................................... 1-17 Packaging Import Add Funds Amount Record Layout ........................................................................ 1-24 State/Country Jurisdiction Codes ......................................................................................................... 1-26 Packaging Setup ................................................................................................................................... 2-1 Overview ................................................................................................................................................ 2-1 System Setup .......................................................................................................................................... 2-2 Academic Year Profile ........................................................................................................................... 2-4 Fund Maintenance .................................................................................................................................. 2-6 Packaging Remaining Need Dialog Box ................................................................................................ 2-8 Award Methodology ............................................................................................................................... 2-9 Budgets ................................................................................................................................................. 2-12 User Defined Formulas ........................................................................................................................ 2-14 SAP Values ........................................................................................................................................... 2-15 Document Tracking (Global) ............................................................................................................... 2-16 November 2001 (2002-2003) Packaging Technical Reference Table of Contents (303 H) i
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Additional Setup Pages ...................................................................................................................... 2-18 System Setup ........................................................................................................................................ 2-18 Academic Year Profile ......................................................................................................................... 2-20 Fund Maintenance ................................................................................................................................ 2-23 Packaging Remaining Need Dialog Box .............................................................................................. 2-25 Award Methodology ............................................................................................................................. 2-26 Budgets ................................................................................................................................................. 2-28 User-Defined Formulas ........................................................................................................................ 2-30 SAP Values ........................................................................................................................................... 2-31 Document Tracking (Global) ............................................................................................................... 2-32 Index .......................................................................................................................................................... i November 2001 (2002-2003) Packaging Technical Reference Table of Contents (303 H) ii
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Record Descriptions Overview Schools have the ability to manipulate their Packaging database with an external import function. This function lets you add or modify records in the Packaging module of EDExpress by importing External Add , External Change , and Add Funds records from an external system. For example, you may find the need to import packaging data into EDExpress from your school's system via an external add file. You can also export packaging data out of EDExpress. Once you have packaged your students, you can upload the information to your disbursement system. Packaging import record layouts are provided in this section, and an export layout can be printed from EDExpress. A brief description of each layout is on the following pages. This document provides you with instructions and record layouts for interfacing your own software with EDExpress for packaging. Questions regarding issues on interfacing your school's system with EDExpress should be directed to CPS/WAN Technical Support at 800/330-5947. November 2001 (2002-2003) Packaging Technical Reference Record Descriptions (303 H) 1-1
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Instructions Instructions are provided for five record layouts: Import External Add Record Description Import External Change Record Description Import Change Field Numbers Record Description Import Add Funds Amount Record Description Export Record Description November 2001 (2002-2003) Packaging Technical Reference Record Descriptions (303 H) 1-2
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Import External Add Record Description In EDExpress, each imported add record runs through field-by-field editing during the save process. All records failing edits produce a line on an import edit report. The import edit report contains a line for each record that has a reject, a warning, or has been skipped. The report contains the
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