CSUSB_Compliance_R04_Staff_Only_022412.doc - California State University San Bernardino CONFIDENTIALITY COMPLIANCE FORM Statement of Confidentiality of

CSUSB_Compliance_R04_Staff_Only_022412.doc - California...

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California State University San Bernardino CONFIDENTIALITY COMPLIANCE FORM Statement of Confidentiality of Records and Information Systems Unit 4 Employees The California State University (CSU) has responsibility to protect sensitive personal data and maintain confidentiality of that data under the Information Practices Act (IPA), Title 5, and FERPA. Personal data includes, but is not limited to, the following data: Social Security Number (SSN), Date of Birth (DOB), home address, home phone number, physical description, medical history, gender and ethnicity. The Office of the Chancellor issued Coded Memorandum ( HR2005-16 ) detailing the CSU’s requirements for protecting confidential data. Additionally, the Office of General Counsel for the CSU issues and maintains a Records Access Manual, which provides an overview of federal and state law governing access to records possessed by the CSU. In light of rapidly changing technology and increased Internet use, this form is written to highlight the importance of CSUSB's responsibility for the confidentiality of personal information. The Information Practices Act, California Civil Code Section 1798, et seq. protects individuals’ privacy rights in “personal information” contained in state agency records. Additionally, Sections 42396 through 42396.5 of Title 5 of the California Code of Regulations address privacy and the principles of personnel information management. The Family Educational Rights and Privacy Act of 1974 (FERPA) affords student certain rights with respect to their education record. One of which is the right to consent to the disclosure of personally identifiable information except to the extent that FERPA authorizes disclosure without consent. CSUSB’s Records, Registration, and Evaluations Office provide campus guidelines for complying with FERPA. Furthermore, CSUSB’s Acceptable Use Policy for Electronic Communications provides general principles regarding respect for privacy and sharing of account passwords.
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