Contents Before you begin vii Topic 1: Plan for recruitment 1 1A Obtain approval to fill the position and clarify appointment time lines and requirements 2 1B Assist with preparing the job description 8 1C Consult with relevant personnel about the job description and workforce strategy 15 1D Assist in ensuring job descriptions comply with legislative and organisation requirements 20 1E Obtain approval to advertise the position 25 Summary 29 Learning checkpoint 1: Plan for recruitment 30 Topic 2: Plan for selection 33 2A Choose appropriate channels and technology to advertise a position 34 2B Advertise vacancies 39 2C Consult with relevant personnel to convene a selection panel and develop interview questions 42 2D Assist in ensuring that interview questions comply with legislative requirements 51 2E Assist in short-listing applicants 54 2F Schedule interviews 56 Summary 60 Learning checkpoint 2: Plan for selection 61 Topic 3: Support the selection process 67 3A Participate in the interview process and assess candidates against agreed selection criteria 68 3B Discuss assessment with the other selection panel members 73 3C Correct biases and deviations from agreed procedures and negotiate a preferred candidate 77 3D Contact referees for referee reports 82 3E Prepare a selection report and make recommendations to senior personnel for appointment 87 3F Advise unsuccessful candidates of the outcome and respond to any queries 90 3G Secure the preferred candidate’s agreement 92 3H Complete all necessary documentation 96 Summary 99 Learning checkpoint 3: Support the selection process 100 © Aspire Training & Consulting v
Topic 1 Plan for recruitment Recruitment Succession Reward and recognition The employ ee life cycle Selection Induction Performance and Engagement development Retention The recruitment process The recruitment process requires careful consideration of the role and the organisation’s needs. Here are several aspects of the recruitment process. Preparing the job description └└ The job description is central to the recruitment and selection process. It is used to advertise a job and attract applicants. Preparing a good job description requires you to conduct a job analysis by gathering essential information about the job from various sources, including colleagues and managers. Advertising the job └└ A job can be advertised internally (within the organisation to current employees) and externally (to potential applicants outside of the organisation). Jobs can be advertised in many places, including in newspapers, on the organisational intranet and on online job boards. continued …
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Topic 1 Plan for recruitment … continued Activity Time allowance Completion date Make a verbal offer and negotiate the contract 1 week 26 July details Notify the unsuccessful candidates As soon as possible 26 July after interview Submit the signed appointment form to HR 2–5 days 2 Aug department Time from receipt of the appointment form to issue 1 week 9 Aug of the contract
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