recommendation8.doc - Recommendation 8 Appendix 1 – Example communications plan Message Emergency instructions tests AUDIENCE Residents METHOD Direct

recommendation8.doc - Recommendation 8 Appendix 1 –...

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Recommendation 8 Appendix 1 – Example communications plan Message: Emergency instructions / tests AUDIENCE METHOD FREQUENCY REQUIREMENTS PARTNERS FEEDBACK Residents Direct Mailing Annual Letter, Card, Envelope Addresses Lingual translation Large print/Braille LA and LRF X calls to confirm advice Residents Residents forum - evening Annual Date, time & location Advertisement Include in annual letter Invites Agenda Speakers LA, Emergency services, HPA, EA, local leaders Changes to be made to card for 09/10 Businesses Direct Mailing Annual Letter, Card, Envelope Addresses Lingual translation Large print/Braille LA – Business continuity and Emergency planning advice LRF - emergency planning LA received X queries about business continuity Businesses Local business forum – breakfast Annual Date, time & location Advertisement Include in annual letter Invites Agenda Speakers LA – Business continuity and Emergency planning advice, Emergency services, HPA, EA, local leaders Schools Visit Annual LA - Emergency planning Shops Direct Mailing Annual LA – Business continuity and Emergency planning advice Wider Community Press release Annual
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Recommendation 8 Appendix 2 – Example letter to local householders COMPANY SITE NAME ADDRESS Dear Occupier SAFETY INFORMATION FOR AREA X RESIDENTS COMPANY at SITE regularly issue information on safety to local householders. I am pleased to enclose your copy of the Emergency Instructions Card/calendar. This document is important for your safety. Please read it carefully and keep the Emergency Instructions Card in a safe place where you can quickly and easily refer to it should the need arise. Please make sure that everyone in this building is aware of the emergency alarm and what actions they need to take.
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