Effective Communication Techniques EUnit.pdf - Using Effective Written Communication Skills T HE WRITTEN WORD is a powerful method of communication When

Effective Communication Techniques EUnit.pdf - Using...

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Using Effective Written Communication Skills T HE WRITTEN WORD is a powerful method of communication. When we use writing, we can plan and pre- pare what we wish to convey to others. We can then say exactly what we want to say. Developing our reading skills allows us to understand messages we receive. Through effective writing and reading skills, everyone has the oppor- tunity to be a great communicator! Objective: þ Exercise effective writing techniques that exhibit quality communication skills. Key Terms: Ñ Written Communication Written communication allows us to put our thoughts into writing. Compared with conver- sational speaking, writing allows us to prepare our thoughts in advance and gives us the oppor- tunity to edit how to say what we want to say. Writing has many purposes. We may write to convey technical information, as a researcher may do in a report. We may write to entertain, as an author may do in a book. We will likely write an essay when applying for admission to college. Similarly, we may write for a job appli- cation or to thank a potential employer for an interview. E-unit: Using Effective Written Communication Skills Page 1 u AgEdLibrary.com Copyright © by CAERT, Inc. — Reproduction by subscription only. 020058 business letter draft editing e-mail memorandum outline personal letter résumé
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When our writing is evaluated, it often conveys more than just the message we send. It also conveys our thought process, how we organize our thoughts, and how much attention we pay to detail in work that we submit. PREPARING TO WRITE No matter what you write, planning is necessary to reach the outcome you have in mind. If you sit down with pencil and paper or at your computer without a plan of what you want to say to the recipient of your document, you will not be able to get your message across quickly and concisely. Planning involves having a specific message and preparing an outline of how you expect to convey that message. An outline allows you as a writer to be sure that you address the purpose of the writing and support your thoughts appropriately without forgetting to include any information. The type of document needed, the appropriate recipients of the document, and the reason the document needs to be created must be decided before you develop the message. We will cover the unique aspects of writing various types of documents later in this E-unit. First, we will address general writing skills that are applicable in all situations. DEVELOPING QUALITY DOCUMENTS Once you’ve planned what you want to convey to your audience, it is time to develop a first draft of your document. A draft is a work in progress. You can rework and edit a draft before it is a finalized document. You may choose to write out your document in pencil or pen on paper, or you may choose to use a word-processing program on a computer. One writer may use pencil and paper for the development of thoughts and later key the finalized document in a word-processing program.
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