Part IICover Letters: Working with the Job Ad•Basic Formatting Aspects•Adapting the Cover Letter to the Job Ad and Working with the Organization’s Website•Common Cover Letter Errors (Individual Study)
Cover Letters: Basic Structure Elements (1)•Use thetypical letter format(your name and address, the date, the name of the person who should receivethe application and the organization’s address, a salutation formula, at least 4 paragraphs, and a closingsignature).•Salutation:If you can’t find the name of the person in charge of hiring, use something like “HumanResources Department” for the address and “Dear Hiring Manager” or “Dear Sir/ Madam”. Avoid phraseslike“To Whom It May Concern” – today they are perceived as non customized, careless business clichés.Structure the text of your letter as follows:Introductory Paragraph:Announce your interest in the position (position title + where you found it) and company.Explain why you’re interested and brieflysummarize your qualifications(education + work)Explain (briefly but concisely) what makes you a fit for the position/with the company.Body Paragraph 1 (education):Identify youreducational training: where you studied and what you studied.Give examples ofskillsyou gained during that education.Explain why thattraininghas prepared you for the position for which you’re applying.
Cover Letters: Basic Structure Elements (2)CL Structure – Continued:Body Paragraph 2 (work history):Tell the job committee/hiring manager what yourwork historyconsisted of.Show themevidencethat your work history makes you a strong candidate for the present position.Explain how you want to advance your work-related skills further in their company.Discuss volunteering experience (if applicable).Concluding Paragraph:•Reiterate your fit with the company and interest in the job.•Invite the hiring committee to speak with your further.•Provide them with contact information and express thanks for their interest in you.At the end, remember to provide ahandwritten signature.
Adapting the Cover Letter to the Job Ad& Working with the Organization’s Website:IntroductionIntroductory Paragraph: Compose it by using oneof the following patterns•Highlight your experience (education + work):“As a student in the IT Programmer AnalystAdvanced Diploma program at Fanshawe College with four months of experience working as a … forCompany X, I am writing to apply for the … position posted on the … website (Job ID#: …).”•Highlight their needsby using key words from the job ad: “I am writing to apply for your GeneticModels Coding and Analysis position. My BA in Biology (Western University) and diploma ofComputer Programmer Analyst (Fanshawe College) offer me the ideal combination of necessaryqualifications for the position, as does my co-op work experience at the Victoria Hospital in London,Ontario.”•Summarize the qualifications