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BSBPMG518 – Assessment Task 2Student Name: Mengyang GaoStudent ID: 3014Unit/Subject Code: BSBPMG518Assessment 2Task 1: Determine procurement requirements
1.1. Describe how you would approach identifying your procurement items for theprocurement register.
1.2. Provide a procurement management plan using the template below.Procurement Management PlanProcurement RegisterProcurementItemProcurementManagerRequirements(includingtimeframes)SourcingApproachContractType andBudgetRisksOfficesuppliesManagersOne or morecompetitivequotespreferred.1 weekOpenTenderingFixed-PriceContract$1000Understatementof the needEventfacilitiesManagersOne or morecompetitivequotespreferred.2 weeksRestrictedTenderingFixed-PriceContract$1500Overstatement ofthe needBusiness carsandrentalservicesGeneralManagersDelegatedauthorityonly throughCEOOne or morecompetitivequotespreferred2 weeksRequestforQuotationsTimeandMaterialsContract andFixed-PriceContract$10,000Not matching theexpectations ofbuyerandtendererIT technicianandITserviceGeneralManagersDelegatedauthorityonly throughCEOOne or morecompetitivequotespreferred1 weekRestrictedTenderingCostReimbursableContract$2000Termsandconditionsunacceptable totenderersCommunication of procurement arrangements1) Consider branding the initiative.2) Create “change agents.”3) Use multiple communication channels and techniques to gain understanding.
4) Be transparent.5) Prepare to answer the challengeEmail and regular meeting are adopted.Procurement processes for obtaining products and services including roles andresponsibilitiesFor procuring car rental service of a site-viewing tour:Step 1: Need RecognitionSpecific agents and managers acknowledge the need of a bus rental service.Step 2: Specific NeedSpecific agents and managers identify the bus should have a capacity of 20-30people and in white which is consisted with the logo of the company.Step 3: Source OptionsThe interested vendors can offer options and quote to the company according to thebidding information provided by the company.Step 4: Price and TermsInvolved agents and managers will investigate all relevant information to determinethe best price and terms for the product. And three suppliers will be chosen tofurther consider before making a final decision.Step 5: Purchase OrderInvolved agents and managers and the chosen supplier will defines the price,specifications and terms and conditions of the product or service and any additionalobligations.Step 6: DeliveryThe purchase order will be emailed to the involved agents and managers by thesupplier.Step 7: Expediting

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