Business Meeting.pptx - WELL MANAGED MEETINGS INTRODUCTION • What makes a great meeting • What makes a terrible one UNPRODUCTIVE MEETINGS • A


This preview shows page 1 - 17 out of 57 pages.

Image of page 1
INTRODUCTION What makes a great meeting? What makes a terrible one?
Image of page 2
UNPRODUCTIVE MEETINGS A number of common pitfalls can spell disaster for your meeting. Not having a clear objective Starting late Permitted uncontrolled attendees to takeover or redirect to other subject matter. Allowing others to remain disengaged, with limited participation or none at all.
Image of page 3
WHAT ABOUT YOUR MEETINGS? How would you describe your attitude toward business meetings in general ? Do meetings you attend have clearly stated goals? What is the number one problem that you observe in your organization’s meetings?
Image of page 4
Image of page 5
Purpose and goals are set in advance Appropriate people are attending Agenda (with timeframes) is prepared and distributed in advance Background information is distributed in advance; participatory assignments are made Meeting is actively managed Meeting ends with wrap-up, including action items and assignments Written minutes are distributed promptly
Image of page 6
TOP 5 REASONS TO HOLD A MEETING 1. The interaction of opinions is necessary to create an idea, plan or project 2. Group dynamics are essential to the accomplishment of the purpose 3. Time restrictions limit other options 4. The subject is sufficiently complex as to require interaction and explanation 5. The boss/chair/organization says to hold a meeting
Image of page 7
REASONS NOT TO HOLD A MEETING Because we always have monthly meetings For informational purposes Because people won’t read their e-mail
Image of page 8
Image of page 9
TYPES OF MEETINGS Information-giving: Leader or presenter does most of the talking. Informing on new policies or procedures, product training or a motivational talk.
Image of page 10
TYPES OF MEETINGS Information-getting Meetings where you are seeking data, ideas, facts or opinions from the group. These meetings can be for determining if new processes are working, receiving feedback from sales reps or customer service staff.
Image of page 11
TYPES OF MEETINGS Problem-solving Purpose is to find a solution to a problem. Your role as the leader is to work together with the attendees to develop a plan that will solve the problem. Requires back and forth communication.
Image of page 12
TYPES OF MEETINGS Brainstorming Extremely effective for driving innovation. Free, non-directed meetings in which ideas build on each other.
Image of page 13
Image of page 14
1. The meeting defines the team. Those present belong, those absent do not. 2. The meeting is where the group revises, updates, and adds to what it knows as a group. 3. The meeting helps each individual understand the collective aim of the group, and the way in which his/ her own and others’ work can contribute to the group’s success.
Image of page 15
4. The meeting creates in all present a commitment to the decisions it makes and the objectives it pursues 5. A meeting may be the only occasion where the group actually exists and works as a group.
Image of page 16
Image of page 17

You've reached the end of your free preview.

Want to read all 57 pages?

  • Winter '19
  • Erin

What students are saying

  • Left Quote Icon

    As a current student on this bumpy collegiate pathway, I stumbled upon Course Hero, where I can find study resources for nearly all my courses, get online help from tutors 24/7, and even share my old projects, papers, and lecture notes with other students.

    Student Picture

    Kiran Temple University Fox School of Business ‘17, Course Hero Intern

  • Left Quote Icon

    I cannot even describe how much Course Hero helped me this summer. It’s truly become something I can always rely on and help me. In the end, I was not only able to survive summer classes, but I was able to thrive thanks to Course Hero.

    Student Picture

    Dana University of Pennsylvania ‘17, Course Hero Intern

  • Left Quote Icon

    The ability to access any university’s resources through Course Hero proved invaluable in my case. I was behind on Tulane coursework and actually used UCLA’s materials to help me move forward and get everything together on time.

    Student Picture

    Jill Tulane University ‘16, Course Hero Intern

Stuck? We have tutors online 24/7 who can help you get unstuck.
A+ icon
Ask Expert Tutors You can ask You can ask ( soon) You can ask (will expire )
Answers in as fast as 15 minutes
A+ icon
Ask Expert Tutors