Business Meeting.pptx - WELL MANAGED MEETINGS INTRODUCTION • What makes a great meeting • What makes a terrible one UNPRODUCTIVE MEETINGS • A

Business Meeting.pptx - WELL MANAGED MEETINGS INTRODUCTION...

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WELL MANAGED MEETINGS
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INTRODUCTION What makes a great meeting? What makes a terrible one?
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UNPRODUCTIVE MEETINGS A number of common pitfalls can spell disaster for your meeting. Not having a clear objective Starting late Permitted uncontrolled attendees to takeover or redirect to other subject matter. Allowing others to remain disengaged, with limited participation or none at all.
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WHAT ABOUT YOUR MEETINGS? How would you describe your attitude toward business meetings in general ? Do meetings you attend have clearly stated goals? What is the number one problem that you observe in your organization’s meetings?
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CHARACTERISTIC S OF AN EFFECTIVE MEETING
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Purpose and goals are set in advance Appropriate people are attending Agenda (with timeframes) is prepared and distributed in advance Background information is distributed in advance; participatory assignments are made Meeting is actively managed Meeting ends with wrap-up, including action items and assignments Written minutes are distributed promptly
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TOP 5 REASONS TO HOLD A MEETING 1. The interaction of opinions is necessary to create an idea, plan or project 2. Group dynamics are essential to the accomplishment of the purpose 3. Time restrictions limit other options 4. The subject is sufficiently complex as to require interaction and explanation 5. The boss/chair/organization says to hold a meeting
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REASONS NOT TO HOLD A MEETING Because we always have monthly meetings For informational purposes Because people won’t read their e-mail
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TYPES OF MEETING
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TYPES OF MEETINGS Information-giving: Leader or presenter does most of the talking. Informing on new policies or procedures, product training or a motivational talk.
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TYPES OF MEETINGS Information-getting Meetings where you are seeking data, ideas, facts or opinions from the group. These meetings can be for determining if new processes are working, receiving feedback from sales reps or customer service staff.
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TYPES OF MEETINGS Problem-solving Purpose is to find a solution to a problem. Your role as the leader is to work together with the attendees to develop a plan that will solve the problem. Requires back and forth communication.
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TYPES OF MEETINGS Brainstorming Extremely effective for driving innovation. Free, non-directed meetings in which ideas build on each other.
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6 MAIN FUNCTIONS OF MEETINGS
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1. The meeting defines the team. Those present belong, those absent do not. 2. The meeting is where the group revises, updates, and adds to what it knows as a group. 3. The meeting helps each individual understand the collective aim of the group, and the way in which his/ her own and others’ work can contribute to the group’s success.
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4. The meeting creates in all present a commitment to the decisions it makes and the objectives it pursues 5. A meeting may be the only occasion where the group actually exists and works as a group.
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  • Winter '19
  • Erin

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