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COVER LETTER STRUCTURING & FORMAT STRUCTURE Your cover letter should be a brief document with all of the relevant information about your interests and qualifications seamlessly integrated into three or four short paragraphs. The following is a sample cover letter outline: 1ST PARAGRAPH: INTRODUCTION State the position for which you are applying, where you heard about it, and if applicable, the name of the person who referred you. Think about the organization's characteristics that you gathered from your background research. Briefly state an important detail about their work that you find particularly interesting or compelling. This statement should demonstrate your knowledge of the employer’s field of practice and your shared interests. Finally, state that you are an ideal candidate for the position. See the example below: 2 ND PARAGRAPH: PROFESSIONAL/ACADEMIC EXPERIENCE Focus on the aspect of your experience (professional or academic) that is the greatest asset to you in applying for this position. Lead with a topic sentence that establishes a connection between this aspect of your background and the employer’s hiring needs. Follow -up by discussing the specific responsibilities, accomplishments, research, analysis, and/or technical skills that are directly related to the position requirements. See the example below: 3 RD PARAGRAPH: ADDITIONAL PROFESSIONAL/ACADEMIC EXPERIENCE Focus on the aspect of your experience (professional or academic) that you did not discuss in your second paragraph. Again, refer to the position requirements outlined in the job description. Describe your professional or academic experience in a way that highlights how you have gained and used the required skills. See the example below: Dear Ideal Employer: I am writing to apply for the Program Coordinator position at The Building Bridges Women’s Center (BBWC) posted on the Andrew Young LinkedIn group. BBWC has a long, successful history of preparing teenage mothers to enter the workforce. With my in-depth experience in workforce development and commitment to women’s economic empowerment, I am uniquely qualified to help advance BBWC’s work through superior ca reer coaching and innovative program development.
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