38-d1 - Do limit e-mail messages to one idea per message and preferably limit to one screen To ensure your e-mail message is opened always include

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Electronic Mail Guidelines Electronic mail, a widely used communication channel, clearly has three major advantages—time effectiveness, distance effectiveness, and cost effectiveness. To reap full benefit from this popular and convenient communication medium, follow the basic guidelines regarding the creation and use of email. E-mail Composition Although perceived as informal documents, w-mail messages are business records. Therefore, follow these effective communication guidelines. Write clear, concise sentences, avoiding clichés, redundancies, and wordiness. Break the message into logical paragraphs, sequencing in an appropriate order. White space is important in e-mail messages as well as printed documents, so be sure to add extra space between paragraphs. Spell-check e-mail messages carefully, and verify punctuation and content accuracy.
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Unformatted text preview: Do limit e-mail messages to one idea per message, and preferably limit to one screen. To ensure your e-mail message is opened, always include a subject line that clearly defines the e-mail message. E-mail Practices Although many people are using e-mail, some do not use it as their preferred method of communication and may check it infrequently. To accomplish tasks more effectively, be aware of individuals’ preferred channels of communication and use those channels. Understand that your preferred channel of communication is not always that of the person to whom you must communicate. Consider an e-mail message the property of the sender, and forward only with permission. Some senders include a note in the signature line that reminds recipients not to forward e-mail without getting permission....
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This note was uploaded on 06/18/2009 for the course BSC 2010 taught by Professor Whittinghill during the Summer '09 term at University of Great Falls.

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