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accessnotes - Quick and Dirty MS Access Notes If anything...

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Quick and Dirty MS Access Notes If anything in these notes is not clear or does not make sense, please go through COBTech and get the MS Office training disk. Computer-based training is available at NIU . Microsoft Access is a database management system. It is a piece of software that acts as a database. A database is used to store information, display it in many formats, and answer questions about the data (for example, “How many widgets did we sell to people whose income was over $100,000 in the month of February?”). Such questions are called queries, and are a very important reason for using databases. Before you can use queries on a database, you have to have data. Data in Access is stored in tables, which are a lot like Sheets in Excel. <The largest part of the Access portion of Virtual Case 4 is getting data into Tables in Access.> Entering Data in Access First, get into the Access Program itself. This task is done just like getting into Excel or Word: simply find the icon (it is usually red and has a key on it) or name (“Start / Programs / Microsoft Access” on many machines) and choose it. When Access comes up, it looks like this:
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In contrast to Excel and Word, Access does not start you out with a blank file, but rather you have to choose “Blank Database” (as shown above) if you want to create a new file. Of course, if you’re opening an existing file, choose “File / Open” just like in Excel and Word. If you’re creating a new file, another difference between Excel and Word is that Access requests that you name the file right away. Just go ahead and do that. I’ll name my new (currently blank) database VC4 (the extension automatically becomes “.mdb”, for “Microsoft Database”), and my screen now looks like this: Choose for new file.
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For entering data, we’re interested in the “Tables” tab under Objects, as shown.
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