2009-10 LTMS Staff Handbook

2009-10 LTMS Staff Handbook - LAKE TRAVIS MIDDLE SCHOOL...

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Unformatted text preview: LAKE TRAVIS MIDDLE SCHOOL STAFF HANDBOOK 2009‐ 2010 Lake Travis Middle School Staff Handbook Revised August 2009 1 PURPOSE OF THE HANDBOOK The purpose of this handbook is to give each campus staff member information regarding the operations of the campus and district. Each staff member is required to read this handbook and the district employee handbook and to adhere to the requirements in each. (The district employee handbook is located on the district’s staff file server in a shared folder, \\ltfo2\Human_Resources.) In addition, each staff member shall comply with all LTISD Board policies, as well as all LTISD regulations and guidelines. This handbook is neither a contract nor a substitute for the official district policy manual. Nor is it intended to alter the at‐will status of noncontract employees in any way. The District’s policies and procedures, as well as the provisions in this handbook, can change at any time. Any such change shall supersede any provisions in this handbook that are not compatible with the change. For more information, employees may refer to the policy codes that are associated with handbook topics, confer with their supervisor, or call the appropriate district office. District Board policies can be accessed on line through the district’s website at www.ltisdschools.org. LTISD CORE COMMITMENTS I. Provide world‐class curriculum and educational opportunities for all students. II. Utilize open communication and collaboration with and among staff, parents, business, and community members to ensure unity and ownership in the vision and goals of the district. III. Establish an educational environment defined by high expectations that promote responsibility and accountability of students, staff and parents, and one that nurtures and motivates students to pursue their full potential in academic performance and citizenship. IV. Integrate a technologically advanced educational environment and support system that promotes student learning and overall efficiency and effectiveness of district operations. V. Recruit, develop, and retain the highest quality faculty and staff. VI. Provide a safe and secure educational setting for students and staff. VII. Vigorously pursue enhancement of the district’s capacity to provide conditions for quality teaching and learning within the parameters of fiscal capacity and responsibility. Lake Travis Middle School Staff Handbook Revised August 2009 2 2009‐2010 INSTRUCTIONAL CALENDAR Lake Travis Independent School District 2009-2010 Instructional Calendar July 2009 Su 5 12 19 26 August 2009 F Sa 4 11 18 25 2 9 16 23 30 September 2009 F Sa 1 8 15 22 29 M Tu W Th Su M Tu W Th Su 6 13 20 27 M Tu W Th F Sa 5 12 19 26 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 6 days Th 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 21 days October 2009 Su 4 11 18 25 November 2009 F Sa 3 10 17 24 31 December 2009 Sa 7 14 21 28 6 13 20 27 M Tu W Th Su 1 8 15 22 29 M Tu W F Su M Tu W Th F Sa 5 12 19 26 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 21 days 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 16 days 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 14 days January 2010 Su 3 10 17 24 31 February 2010 F Sa 2 9 16 23 30 7 14 21 28 March 2010 F Sa 6 13 20 27 7 14 21 28 M Tu W Th Su M Tu W Th Su M Tu W Th F Sa 6 13 20 27 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 19 days 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 31 18 days 19 days April 2010 Su 4 11 18 25 May 2010 F Sa 3 10 17 24 2 9 16 23 30 June 2010 F Sa 1 8 15 22 29 M Tu W Th Su M Tu W Th Su 6 13 20 27 M Tu W Th F Sa 5 12 19 26 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 21 days 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 20 days 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 3 days Student/Staff Holiday Two Hour Delayed Start for Staff Development TAKS Testing First/ Last Day of School Begin 9 Weeks District-wide Early Release End 9 Weeks Bad Weather Make-up Days: February 15 &June 4, 2010. New Teacher Orientation Student Holiday/Staff Inservice or Work Day ES/MS Early Dismissal 1st 9 wks. 2nd 9 wks. Sem. 1 44 days 3rd 9 wks. 44 days 4th 9 wks. 88 days Sem. 2 47 days 43 days 90 days June 5, 2010 will be a teacher work day only if June 4 is used as a bad weather make-up day. June 4, 2010 is a teacher work day if a bad weather make-up day is not needed. Approved 1/29/09 - LTISD Board of Trustees 3 Lake Travis Middle School Staff Handbook Revised August 2009 REPORT CARDS/PROGRESS REPORT SCHEDULE 2009 ‐ 2010 First Semester 1) Progress Reports (if needed) to go home September 15 2) Grades to be posted by 8:00 A.M. for Report Cards on October 23 a. To go home November 3, 2009 b. 1st nine weeks – 44 days 3) Progress Reports (if needed) to go home November 17 4) Grades to be posted by 8:00 A.M. for Report Cards on January 15 a. To go home January 26, 2010 b. 2nd nine weeks – 44 days Second Semester 1) 2) Grades to be posted by 8:00 A.M. for Report Cards on April 1 a. To go home April 13, 2010 b. 3rd nine weeks – 47 days Progress Reports (if needed) to go home April 27 Grades to be posted by 8:00 A.M. for Report Cards on May 28 a. To go home June 3, 2010 b. 4th nine weeks – 43 days Progress Reports (if needed) to go home February 9 3) 4) 1st semester attendance total ‐‐‐ 88 days 2nd semester attendance total ‐‐‐90 days 178 total days of school Lake Travis Middle School Staff Handbook Revised August 2009 4 A4L (ASSESSMENT FOR LEARNING) INTERVENTION PROCESS The Assessment for Learning Committee’s function is to help students experience success in school. When a child is referred to this committee, the classroom teacher discusses the child’s progress and anything interfering with that progress with the committee. The committee determines suggestions/accommodations to help the child. A teacher who has a concern about a student shall discuss the concern with the student’s parent prior to the teacher seeking assistance from A4L. After all interventions suggested through A4L have been exhausted, a more formal process may be considered with the parent’s participation. ACCIDENT REPORTS An “Accident Report” form is available in the nurse’s office and shall be completed for all accidents, which occur on the Lake Travis campus before, during and after school or at any school related activities. Reports will be made on students, faculty and all LTISD employees. Student Accident Reports: • If the accident occurs while the student is under the supervision of a teacher, that teacher is responsible for completing the report. • If a teacher witnesses an accident on the campus anywhere, he/she will complete a report. • If no faculty member was present, the nurse will obtain the necessary information and fill out the report. • All reports will be sent to the principal’s office the same day that the accident occurs. Copies of the report will be filed with the superintendent and the school nurse. • If the accident occurs at a sports event, a copy of the UIL accident report should be attached to the Lake Travis accident report. Faculty and All Other LTISD Employee Accident Reports: Faculty and staff will fill out the report and return it to the principal’s office the same day that the accident occurs. Copies of the report will be filed with the superintendent’s and health care specialist office. ACHIEVEMENT TESTING All students will take the criterion referenced TAKS in the spring. Please see Faculty Calendar for specific subject dates. ACTIVITY FUNDS Teachers who are sponsors of groups that have an activity fund should contact the principal’s secretary to set up a fund. A teacher/sponsor shall be responsible for getting the monies to the principal’s secretary on a daily basis. Always get a receipt when monies are deposited. Monies collected shall be turned in daily. DO NOT keep money in your room, filing cabinet, etc. ADMINISTERING MEDICINE Teachers are not allowed to administer prescription or non‐prescription medicine to students. Students needing to take medicine will report to the clinic to take the medication under the supervision of the school health care specialist. All medications, prescription or non‐prescription, brought to school by a student shall be in a properly labeled bottle, and kept in the clinic. All medications, prescription or non‐prescription, shall be accompanied with a written request from the parent stating that the school administer the medication. In order to administer prescription medication, the medication shall be in the original container and be properly labeled. Non‐prescription medication shall be properly stored as authorized by the building principal. Prescription medication shall be properly stored in the clinic or office in a locked cabinet. The one exception to the medication rule is inhalers. Students with proper documentation through the nurse may carry an inhaler. ANNOUNCEMENTS Announcements of school‐wide interest will be given to the students each afternoon during the first 5 minutes of fourth period via the public address system (P.A.). Announcements should be written in clear, concise terms, and submitted to the principal prior to 11:00 a.m. on the day announcements are to be made. Teachers are responsible for ensuring that students are silent and attentive during announcements. All students and teachers must stand for the Pledge of Allegiance, Texas Pledge and minute of silence unless religion does not permit. Lake Travis Middle School Staff Handbook Revised August 2009 5 ATTENDANCE AND WORK HOURS (STAFF) In general, the work hours for teachers and health care specialists are 8:15 a.m. ‐ 4:15 p.m. However, professional staff, in accordance with their contracts, may be required to attend meetings or other work‐related duties outside of these hours. Unless a different schedule for a particular employee is established by the principal, in general, hours for instructional aides are 8:15 a.m. – 4:15 p.m., and hours for office staff are 8:00‐4:30. In general, the work hours for office staff (copy staff, attendance staff, registrar, receptionists, secretaries, administrative assistants, counselors, and administrators) are 8:00‐4:30. However, professional staff, in accordance with their contracts, may be required to attend meetings or other work‐related duties outside of these hours. Unplanned Absence: When an illness, family emergency, or death in the immediate family prevents an employee from attending school, that absence must be entered into the AESOP automated substitute calling system by calling 1‐800‐942‐3767 or at www.aesoponline.com . All calls need to be made as soon as the absence is known but it must be before 6:30 am to give the substitute time to get to the school by 7:30 am. Even if a sub is not needed during your absence, the absence should be logged in to AESOP. When an employee becomes ill at school, or gets a call during the day that a child is ill, they are to notify the campus administrative assistant, secure administrative permission to leave campus, and to enter the absence into AESOP. Planned Absence: When an absence is known in advance, enter it into the AESOP calling system. Teachers are strongly encouraged to select their “favorite five” substitutes in AESOP, so that these substitutes will receive priority notification of absences. Very Important: Even if an administrator requests you to be out of your classes, it is your responsibility to request a sub as soon as you are sure of the absence. Record that absence in AESOP. Check with the campus administrative assistant or in the AESOP system online to assure that a sub has been obtained. To assist the substitute teacher, the teacher should see that the following materials are in a substitute folder on the desk: • Desk copies of textbooks, manuals or work sheets being used • Plan book with daily plans written in sufficient detail • Daily time schedule of classes and lunch period • Seating chart or roster • List of supervisory responsibilities or duties • Fire drill and other emergency procedures • Attendance forms • Discipline referral forms At the end of each day, a substitute will be asked about student performance and if the substitute folder was complete. Teachers are required to have complete files for the substitute. Upon returning to school, it is important to SIGN the Absence Report right away. The sub cannot be paid without this form. ATTENDANCE REGULATIONS (STUDENTS) To receive credit in a class, a student must attend at least 90% of the days the class is offered. The actual number of days a student must attend in order to receive credit will vary, depending on whether the class is for a semester or a full year. Make‐up times are offered to students who have more absences than permitted by law. A student who attends fewer than 90% of the days the class is offered cannot receive credit for the class unless the attendance committee finds that the absences are a result of extenuating circumstances. Teachers are expected to submit attendance online within the first 10 minutes of class. Absence Classifications: Lake Travis Middle School Staff Handbook Revised August 2009 6 Excused: An excused absence (as mandated by the state) entitles a student to make up all missed schoolwork within an established timeframe and receive full credit. It is the responsibility of the student to make arrangements with the teacher for make‐up work and the scheduling of tests. The student will be allowed one day for each day of an excused absence to make up assigned work. Work which is not turned in within this timeframe will receive a late penalty. The attendance office will excuse the following reasons: • illness of the student, illness or death of an immediate family member; • documented health care appointment; • weather or road conditions making travel dangerous; • quarantine; • participation in scheduled school activities with the permission of the principal; • observance of religious holidays; • other emergency situations acceptable to the principal and properly reported by the parent. Unexcused Absences: Students who are absent from school with parent knowledge, but with an unexcused absence are required to make‐up work and may receive full credit. A student absent from school for more than 51% of the day for any reason other than a documented health care appointment will not be allowed to participate in school‐related activities on that day or evening. A student who must leave school during the day must get a permit to leave from the office before school. The permit should be given to the teacher before class. A student who becomes ill during the school day should be sent to the clinic with a pass. Truancy: Absences from school without prior parental knowledge and approval will be considered truancy and will be unexcused. Students who are truant are required to make‐up missed work. Students will be subject to disciplinary action. Extended Absence: In the event that a student must be absent for unusual circumstances in excess of three days, the parent should obtain an “Extended Absence Request” form from the office, complete it and return it to the principal at least five (5) days prior to the dates of the absences. The principal must approve all extended absences in advance. Students should be given assignments prior to their absence to turn in on the second day following their return to school. Additionally, students will be required to make‐up exams, notebooks, labs or other major projects within five days of their return. ABSENCE VERIFICATION The attendance secretary will call parents of the students who are absent in order to verify attendance. BAD WEATHER DAYS The district may close schools because of bad weather or emergency conditions. When such conditions exist, the Superintendent will make the official decision concerning the closing of the district’s facilities. When it becomes necessary to close facilities or to open late or release students early, if possible, the district’s website will contain pertinent information, and the following radio and television stations will be notified by school officials: KLBJ – 590 AM KXAN 36 KVUE 24 KEYE 42 KTBC 7 In addition, the District may send a LTISD Quicknews e‐mail to staff and those on the Quicknews listserve. BUILDING OPERATIONS All activities within buildings or on the campus should be controlled in order to minimize maintenance (staples on walls, tape on carpet, tape on windows, drinks, food, animals or plants inside or outside, etc). Principals are responsible for monitoring all grounds and the external façade of the building. BUILDING AND EQUIPMENT CARE Lake Travis Middle School Staff Handbook Revised August 2009 7 Students and staff should assist in keeping the school clean by disposing of waste paper and other trash. At the end of the day, teachers should leave the classrooms in the best possible condition. Floors should be cleared of all papers, books, etc. When possible, equipment and displays should not be left on tables. At the end of the day, lights should be turned off. Students should stack their chairs each day before leaving the room. The building can be kept free from damage and disrepair through the earnest cooperation of all teachers and students. Teachers should discourage students from sitting on desktops, leaning back in the chairs and engaging in other practices that lead to broken furniture and equipment. Teachers who observe students defacing school property or equipment shall have the students involved remove markings or fix damage and shall refer the students to the principal. Teachers should make frequent inspection of the equipment, walls, and floors in each of the rooms over which they have direct supervision. Custodians are asked to clean dry erase boards every day unless the teacher leaves specific instructions, “Do not erase.” Please use regular scotch tape on desks if you need tape rather than packing tape. Do not use any tape on walls, wood and carpet. Staples may be used for walls. No coffee pots, teapots, etc., are allowed in the classrooms. Candles are not allowed to be burned at any time. Housekeeping at Lake Travis Middle School is everyone’s responsibility. Students can assist in keeping the school clean by proper disposal of wastepaper, wrappings and other debris. Teachers should not allow students to throw paper or other materials on the floor or on the ground in the courtyard. At the end of the day teachers should leave the classroom in the best possible condition. Floors should be cleared of all papers, books, etc. When possible, laboratory equipment, displays, etc. should not be left on tables. At the end of the day, lights should be turned off as well as air conditioners, heaters and all electrical equipment. The building can be kept free from damage and defacements through the earnest cooperation of all teachers and students. Help create pride in the school and encourage good citizenship on the part of the students. Teachers should discourage students from sitting on desktops, leaning back in the chairs and other practices that lead to broken furniture and defaced equipment. Any student who willfully defaces or otherwise fails to respect all school property will be required to pay for any damage. Teachers observing acts of defacement of equipment by a student or students will have the students remove the markings. If this cannot be done, the teacher will refer the student to the assistant principal to make arrangement for restitution of damages. Teachers should make frequent inspection of the equipment, walls and floors in their classrooms. Custodians are instructed to clean chalkboards each week unless the teacher leaves specific instructions “DO NOT ERASE”. Cleaning compound for desktops may be obtained by note to the custodial staff. CAMPUS IMPROVEMENT PLAN The campus improvement plan states goals and expectations for student learning and achievement for the year. Our local Campus Advisory Team (CAT) is compiled of faculty representation, a district representative, a non‐teacher professional, parents, and community and business people. CAMPUS CORRESPONDENCE The following guidelines are to be followed: No classwide or districtwide correspondence is to be sent home that is not approved and signed by the principal or the principal’s designee. No correspondence is to be sent home asking for a donation of money or material that is not approved and signed by the principal. The only avenue a teacher or department can utilize to obtain money or materials other than the budget process is through the PTA, a Booster Club or an approved fundraiser. If this avenue is utilized, it must be approved by the principal. CHANGE OF PERSONNEL RECORDS If you have a change of address or phone number during the year, please notify the principal’s secretary immediately. CHARGING FOR STUDENT MATERIALS Lake Travis Middle School Staff Handbook Revised August 2009 8 Approval must be obtained from the principal before collecting money from students for any purpose. This includes workbooks, practice sheets, magazines, etc. The teacher or the office must receipt all collections of monies from students. Money must be turned in daily to the principal’s secretary. CHEATING Cheating may be interpreted as giving or receiving information without teacher permission. All cases of cheating are to be referred to the assistant principal. A grade penalty of zero may also be assessed to the work in question. CHECKING ROLL Teachers must be diligent and accurate in timely reporting of absences through the district computer system. Teachers are held responsible for accurate attendance reporting to TEA. Every teacher will check roll within the first ten minutes of each class and submit absences to the office via the computer. Substitute teachers should be asked to handwrite absence information, and to send it to the office so that the attendance clerk can accurately enter the information on the computer for the substitute. CHILD ABUSE/NEGLECT REPORTING REQUIREMENTS All employees are required by state law to report any suspected child abuse or neglect to a law enforcement agency, Child Protective Services, or other appropriate state agency (e.g., state agency operating, licensing, certifying, or registering a facility) within 48 hours of the event that led to the suspicion. Reports to Child Protective Services can be made at https://www.txabusehotline.org or to the Texas Abuse Hotline (800‐252‐5400). State law specifies that an employee may not delegateto or rely on another person to make the report. Under state law, any person reporting or assisting in the investigation of reported child abuse or neglect is immune from liability unless the report is made in bad faith or with malicious intent. In addition, the district is prohibited from retaliating against an employee who, in good faith, reports child abuse or neglect or who participates in an investigation regarding an allegation of child abuse or neglect. An employee’s failure to report suspected child abuse may, depending upon the circumstances, result in prosecution for the commission of a Class A or Class B misdemeanor or a state jail felony. In addition, a certified employee’s failure to report suspected child abuse may result in disciplinary procedures by SBEC for a violation of the Code of Ethics and Standard Practices for Texas Educators. Employees who suspect that a student has been or may be abused or neglected should also report their concerns to the campus principal. Employees are not required to report their concern to the principal before making a report to the appropriate agencies. However, employees are encouraged to report any concern regarding potential abuse or neglect to the principal. Reporting the concern to the principal does not relieve the employee of the requirement to report to the appropriate state agency. Employees must cooperate with child abuse and neglect investigators. Interference with a child abuse investigation by denying an interviewer’s request to interview a student at school or requiring the presence of a parent or school administrator against the desires of the duly authorized investigator is prohibited. CLASSROOM MANAGEMENT • General Statement: All students should remain seated in the classroom until dismissed at the end of the period by the teacher. The manner in which students leave the classroom has a considerable effect on behavior in hallways and courtyard going to their next class. Students will not be issued hall passes during the first 10 minutes or last 10 minutes of class. Punctuality: One of the secrets of efficient organization is punctuality. Teachers should never wait until the tardy bell before going to class. This is particularly important at the beginning of school and at the end of lunch periods. Leaving a Classroom Vacant: When a teacher leaves a classroom vacant for a period of time, the door should always be locked, especially during lunch. Locking doors prevents theft, students left unsupervised, possibility of injury to individuals, and damage to school property. • • Providing for Supervision: Whenever it is necessary for a teacher to be out of a class, the teacher next door or across the hall should be notified and asked to monitor the students. In case of extended absence, the office should be notified. A teacher Lake Travis Middle School Staff Handbook 9 Revised August 2009 • • • • should not leave a classroom unless it is an emergency. Teachers should not allow whole classroom restroom breaks during class periods. Students should not leave class to work in courtyard or other unsupervised areas. Restroom Privileges: Under normal conditions, students should use the restroom before school, between classes and after school. Students experiencing a physiological problem that necessitates special arrangements should consult with the appropriate counselor regarding the matter. If the problem persists, the teacher should notify the nurse who can contact the parent for further information. Student Permission to be Out‐of‐Class: In order for a student to leave a classroom, the teacher must complete and sign a hall pass. Access to other campus facilities will be denied without this pass. All students must be in their scheduled classroom the first and last 10 minutes of each class period/block. Stand in classroom door or outside pod between classes : In order to ensure proper supervision of students during the change of classes, it is most imperative for all teachers to be visible. All teachers should stand outside their doors, in the courtyard or in the pod area during passing periods. COMPUTER LAB PROCEDURES There are several room computer labs and two mobile labs that are available for all teachers and students to utilize. Teachers are to sign‐up with the CTC when bringing classes to the computer labs. Lessons can be conducted either through whole group or individual instruction. USE OF THE LABS • Only student materials needed for the lesson should be brought in to the lab. There is no room for backpacks. • No food, drink, candy, or gum is to be brought into the labs. • Workstations will be logged on upon entry to the computer labs. Upon exiting, each student is to log off the computer. This will help ensure proper use of computers by each student. • Before leaving, chairs are to be placed back under the workstations. Teachers and students should check the area for belongings; check every machine and the condition of the keyboard. • In the event of lightning storms, the computer labs will need to be closed due to the fact that machines and data can be severely damaged by lightning and/or power failures. Authorized personnel will turn off all equipment. COMPUTER USE BY EMPLOYEES The district’s electronic communications system, including its network access to the Internet, is primarily for administrative and instructional purposes. Limited personal use of the system is permitted if the use: • Imposes no tangible cost to the district • Does not unduly burden the district’s computer or network resources • Has no adverse effect on job performance or on a student’s academic performance • Does not violate the district’s acceptable use policy Instructional staff shall not engage in personal or private us of the system during instructional time. Electronic mail transmissions and other use of the district’s network/server are not confidential and can be monitored at any time by the district. Employees who are authorized to use the systems are required to abide by the provisions of the district’s CQ (Regulation), located in a shared file at \\Ltf02\regulations. Failure to do so can result in suspension or termination of privileges and may lead to disciplinary action, up to and including termination. Employees with questions about computer use and data management can contact the office of the Assistant Superintendent for Technology and Information Systems. CONCERNS If a teacher has a concern or complaint of any kind, he/she should take it to the person involved at once. If it is in an area for which that person is responsible, it will be given every consideration. It will help to consider these things in presenting your complaint: • Can you suggest a remedy or a better way? • Is the cause that is basis for your complaint a necessary evil, or can it be corrected? • Have you gone directly to the person involved? Lake Travis Middle School Staff Handbook Revised August 2009 10 • Have you followed the chain of command? Have you handled the matter in a professional manner? CONDUCT DESCRIPTORS FOR REPORT CARDS The following conduct descriptors are recommended for use: E Excellent: Respects school and class rules; cooperative; attentive; well‐mannered S Satisfactory: Generally well‐behaved; seldom needs to be corrected; usually participates in class activities N Needs Improvement: Occasionally disrupts class; somewhat inattentive; frequent disciplinary correction U Unsatisfactory: Disregards class and school rules; uncooperative; inattentive; frequently disrupts class CONFERENCES Administration: All teachers and staff are encouraged to meet with administrative staff on matters of any concern and to improve the educational climate of the classroom and the school. Parent: Parent/teacher/student team conferences may be set up through the counselor. If students are experiencing problems in only one class, teachers should individually contact the parents. Student: As teachers feel the need for student conferences, they should be scheduled to discuss such factors as academic work, behavior, attitude, or other matters deemed appropriate. Many problems can be avoided by establishing effective communication between teacher and student. Teacher: Teachers should conference with each other to discuss the educational process. The pooling of knowledge relative to a student may often contribute to solving problems. COPY MACHINE The copier for the faculty is located in the workroom by the faculty lounge and operated by the copy aide. Copies are to be made by the copy aide. Students are not allowed in the copy room. The small copier is mainly for office use and emergencies. No more than 20 copies at a time should be made on the small copy machine. Secretaries should not be interrupted to make teacher copies. Only school related business should be photo copied on either machine. No transparencies can be made on the smaller machine. All transparencies are to be made by the copy aide on the main copier. COPYRIGHT LAW Teachers have a responsibility to act in compliance with copyright laws. For your information, a copy of the publication Copyright: School and “Fair Use” will be available in both the copying room and the library. CUSTODIAL SERVICES This campus has full‐ and part‐time custodial staff, and there will be at least one custodian on duty throughout the school day. Custodians will have a cleaning schedule to maintain, but will be available to clean up in any emergency situation. A custodial crew will clean each night. No hazardous chemicals should be used or stored on our campus. Please use only the cleaning supplies provided by the custodial staff. All supplies should be stored away and no students should have access to them. DECORATIONS (CLASSROOM) All classroom decorations should be consistent with district holiday requirements and current fire safety code (see fire code). Items hanging from the ceiling must be at least 18 inches from the ceiling. DELIVERY OF FLOWERS TO STUDENTS We discourage the delivery of balloons and flowers to students during the school day. If a student has balloons or other items of distraction at school, the student shall be sent to the office with the items so that we can hold the items for the duration of the day. Such items may be picked up after school. Lake Travis Middle School Staff Handbook Revised August 2009 11 DISCIPLINE Discipline is both a cooperative and individual effort and is primarily the responsibility of the classroom teacher. Each teacher must make every effort to handle his/her own classroom discipline. There are times when the teacher may require assistance. The teacher’s responsibility does not end with the classroom, but is equally necessary in the hallways, restrooms, courtyard assemblies, and activities. The teacher should assist in regulating student traffic by standing in the classroom doors or outside the pods between class periods. Staff members should visit restrooms periodically. Successful teachers provide structure; are fair and consistent; communicate with students and parents; model respect for the students; show an interest in the students and their class activities; and remain well organized. Teachers with these qualities and an even temperament will seldom have a major discipline problem. Teachers should contact parents with student behavior concerns before making an office referral. However, the assistant principal or principal can offer assistance when a teacher has handled a situation properly and still needs help. Referrals to the Office: It is recognized that situations arise which are difficult for a teacher to handle in the classroom, and it becomes necessary to refer the offending student(s) to the office. In such instances, it is necessary for the teacher to present a written statement in which the following items are stated: 1. Student’s name 2. Date and time the incident occurred 3. Location of the incident 4. A factual description of the incident (be specific) 5. Steps previously utilized by the teacher to rectify the situation if applicable *Do not include any other student’s names on the actual referral. Discipline referral information may be submitted via computer e‐mail or a discipline referral may be sent to the office. When a teacher is able to identify a potential discipline problem before it reaches the acute stage, the office should be notified of the situation in order to call the student in for a proactive conference. In referring a discipline case to the office, the teacher should be careful to refrain from making any statement relative to what will be the final disposition of the case. Teachers may confer with the administrator to provide more in‐depth information relevant to the situation. Once a case has been referred, the final decision will be made in the office. Whatever disposition is made, the administration will strive to give firm backing to principles of sound discipline. Detentions: Only an administrator will assign before‐school detentions for disciplinary reasons. Academic Homework Hall is available for teacher use (see Homework Hall). Suggestions for Improving Classroom Discipline: A student becomes a discipline problem when conduct distracts unduly from the teacher’s effort to teach the group. Every student is entitled to his/her fair share of the teacher’s time, but no one should so monopolize the attention as to deprive others from their fair share. The steps below should be followed: • Rules and procedures should be explained clearly several times. • It is excellent practice to reference our campus Guidelines for Success “ARMOR” when talking to students about behavior (Accountable – Respectful – Mannerly – Organized – Responsible). • Teachers should call attention to the School Conduct Code that should be posted in each classroom. • The teacher should counsel with students on the first evidence that rules are not being followed. • If a student chooses to continue inappropriate behavior, the teacher should contact the parents. • The teacher should not over use a particular discipline technique. The approach should vary from time to time; when the effectiveness of a practice tends to decline, other techniques of classroom management should be put into effect. • The same procedure is not always effective for all students; students should be studied from the standpoint of the best approach relative to discipline procedures. DISCRIMINATION AND HARASSMENT Equal employment opportunity Lake Travis Middle School Staff Handbook Revised August 2009 12 The district does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or on any other basis prohibited by law. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities. Employees with questions or concerns about discrimination on the basis of race, color, religion, sex, national origin, age, or military status should contact the Deputy Superintendent or the Executive Director of Administrative and Human Resource Services, the district’s Title IX coordinators. Employees with questions or concerns about discrimination on the basis of a disability should contact the Assistant Superintendent for Curriculum and Instruction or the Director of Special Services, the district’s Section 504 Coordinators. Harassment Employees shall not engage in prohibited harassment, including sexual harassment, of other employees or students. While acting in the course of their employment, employees shall not engage in prohibited harassment of other persons. A substantiated charge of harassment will result in disciplinary action. Employees who believe they have been harassed are encouraged to promptly report such incidents to the campus principal or appropriate district official. If the campus principal is the subject of a complaint, the employee should report the complaint directly to the superintendent. Harassment of students Sexual and other harassment of students by employees are forms of discrimination and are prohibited by law. Romantic or inappropriate social relationships between students and district employees are prohibited. Employees who suspect a student may have experienced prohibited harassment are obligated to report their concerns to the campus principal or other appropriate district official. All allegations of prohibited harassment or abuse of a student will be reported to the student’s parents and promptly investigated. An employee who knows of or suspects child abuse must also report his or her knowledge or suspicion to the appropriate authorities, as required by law. DRINKS AND SNACKS Water will be the only beverage allowed inside the classrooms for students. Teacher’s beverages should be in containers with spill proof lids. With early and late lunches, students may need to have a snack during the day. Healthy snacks, in moderation are permissible. Students may not go to the cafeteria to purchase snacks. Students are to eat lunch in the cafeteria. They should not bring their lunches into the classrooms. DUTY RESPONSIBILITIES It is necessary to assign teachers to supervise students in areas other than the classroom. All teachers are expected to cooperate. The administration is responsible for assigning and monitoring duty stations and supervisory duties generally will be rotated. Teachers are always asked to observe the students when walking through the halls, out in the courtyard, before school, after school, and during passing periods. Any duty assignment that is to be traded must have administrative approval/knowledge. Please make sure that your substitute is well informed of any duties you might have. Call another teacher to trade or call the assistant principal anytime you cannot be at your assigned duty. All teachers are to attend faculty meetings in lieu of duty assignments. On faculty meeting days, office staff and aides will cover duty areas. EMERGENCY DRILLS Lake Travis conducts fire, tornado, evacuation, secure in place, and other emergency drills designed to ensure the orderly movement of students and personnel to the safest areas available. Even though these drills are almost always for practice, it is very important for students and teachers to treat them seriously. Please review the procedures with your students during the first week of school. In the event of a campus emergency, students will either be instructed to remain in their room (lock down), proceed with tornado procedure, or evacuate the building for fire or emergency. The following drills are outlined below: 1. Emergency Evacuation Procedure/Fire Drill: Emergency evacuation procedures will be used any time remaining in the building might pose a danger to students. Examples: fire, bomb threats, environmental/toxic disasters. The purpose of an emergency Lake Travis Middle School Staff Handbook Revised August 2009 13 evacuation is to remove students from the building as quickly as possible. If an evacuation is necessary, instructions will be given to evacuate the building. Students should line up and proceed in an orderly manner to the designated area listed below. They leave all possessions in the classroom and are not allowed to use cell phones. The teacher should make sure that all students are accounted for and bring an attendance roster with them, if possible. Students should remain at these locations quietly until further instructions are given. Once at the designated location, the teacher is to have students remain in a line by class. This will allow for a quick accounting of all students, and facilitate a bus evacuation if necessary. For evacuation purposes, classes are to proceed to the following locations (maps are to be posted in each classroom): Classrooms 101‐114 and administration: Proceed to the lower front parking lot of the school Classrooms 115‐123, Cafeteria and Library; 317‐311;401‐404;Bandhall: Proceed to pit area adjacent to Auxiliary Gym 6th Grade Wing (202‐209, 217‐212. 222‐224),Choir and Auditorium: Proceed to East Side of Football Field MS Gym, athletics, dance, and weight room.: Proceed to West End of MS Football Field 2. Secure in Place Procedure: Emergency secure in place will occur for the following: drill/practice, unauthorized/hostile person(s) on campus, catastrophic injury or accident, or any other situation requiring students to remain in the safety of the classroom. In the event of a lock‐down drill, the teacher should immediately lock the door and have the students remain seated and away from the windows. Blinds are to be drawn and windows in doors are to be covered. Take roll immediately and account for any missing students. Students in the library or computer labs should remain with the instructor. Students in the hallway or restroom should proceed to the nearest available classroom until “all‐clear” announcement is given. Do not dismiss students from the class until instructed to do so. In the event of a true emergency, you will receive instructions via the P.A., or from administrators dispatched to your room. DO NOT open classroom doors until proper authorization is received. Emergency Signal: Announcement over P.A. stating “Initiate lock‐down drill....students and teachers shall remain in the room until further notice...” 3. Tornado Drill: Due to the specific requirements of tornado safety, it is necessary to have a plan in place that accounts for the unique characteristics of our building. In the event of a tornado emergency, you will be given directions to proceed as a tornado drill. Teachers and students inside the main building should move away from the window side of the room and “duck and cover” on the floor to protect themselves. Avoid cabinets with glass exteriors. When necessary, students will take a defense position “duck and cover” (students on knees in a fetal position with hands over their exposed head and neck.) Teachers must maintain calm. An “all clear” announcement will be made when it is safe to resume normal activity. Students in the rooms 311 to 318 and library will assemble in the interior computer lab, room 316. Students in the cafeteria and band hall are to take coverin the band hall, room 407. Students in the 400 wing will take cover in the band hall, room 407. Students in Dance 503 will take cover in the office in 503. Students in weight room 501, both gyms, and all locker rooms will take cover in the restrooms and showers and any other secure location in the locker rooms away from all windows and doors. Students in the DAEP classroom will take cover in the gym restrooms and shower. Students in the 200 wing (6th grade hall) will take cover against the lockers outside of their classroom in the 200 hall. Student in the Theatre Arts 209 will take cover in the storage room 209.1. Students in art room 222 will take cover in the ceramics room, 222.1. Students in 103‐106, 212, and 223 – 224 will take cover in orchestra room 212. Students in room 101 will take cover in the girls’ restroom in the breezeway, 16. Students in room 102 will take cover in the boys’ restroom in the breezeway, 18. Students in 107‐110, 111‐114, 115‐118, and choir 309 will take cover in the choir and ensemble room 309. Students in 119‐122, 124, and Auditorium 306 will take cover in the theater tech room 307 against the interior walls behind the stage. Students in the office will take cover in the interior offices of the counselor, assistant principal, and registrar. E‐MAIL Each staff member should check his/her e‐mail at least twice a day, at the beginning of the school day and before leaving for the day. The text of e‐mails, as with any other work‐related correspondence, should be professional and respectful in tone and appropriate for the workplace. As with all work‐related records, each staff member is expected to maintain his or her e‐mail inbox in an Lake Travis Middle School Staff Handbook Revised August 2009 14 organized way, and is expected to maintain e‐mails that need to be kept for an extended amount of time by saving them as documents on the district’s server or by printing them for maintenance in hard copy form. District staff members have no expectation of privacy in e‐mails sent or received using district‐provided e‐mail addresses and or using district computers. EXTRA‐CURRICULAR ACTIVITIES Extra‐curricular activities are to be held before or after school. If a teacher is concerned about conduct or grades, he should contact the teacher sponsor. The principal, teacher and sponsor of the activity will decide on the student’s involvement in the related activity. All activities must be scheduled through the principal’s office. Prior notice (preferably one week) is required for all activities that require a student to miss a class. Students will not be permitted to participate in extra‐curricular activities on days they are assigned ISS, OSS, or DAEP. FACULTY DRESS CODE Teacher dress should be “professional.” Shorts are for student wear only. FACULTY FUND All staff members will be surveyed at the beginning of school to determine desire to have a Care Fund for employee illnesses, family losses, etc. Or the faculty may decide to help in other ways. If the Care Fund is established, each member is asked to contribute $10.00 for the year. Please see the school secretary some time during the first couple of weeks. There will be a Coffee Club for those who are regular coffee‐drinkers; if you would like to participate, the cost is $10.00 per year Please see the school secretary. FIELD TRIPS Teachers are encouraged to take advantage of community resources by taking appropriate field trips that pertain to appropriate TEKS. District guidelines for field trips for middle school students are: Academic Trips – 2 per grade level per year GT/Pre AP – 1 enrichment activity per year per grade level Field trips for Fine Arts and electives must be related to instruction. All educational trips during school time must follow the TEKs and have principal approval. UIL trips and trips such as those involving 8th grade children’s books, student council to area nursing homes, and Lone Star Readers trips to Gattitown do not count as major trips. Reward trips (excluding end‐of‐year activity) must be scheduled as weekend trips. GT/Pre AP trips may be scheduled after‐school or on weekends with principal approval. Each grade level will be permitted to have one end‐of‐the‐year activity, i.e. – 6th grade Field Day, 7th grade May Day, 8th grade Schlitterbahn. Sixth and seventh grade activities must be scheduled on campus or at the track. The success of such activities depends upon careful attention to the following: • Transportation Request ‐ This form must be submitted to the transportation department by the principal’s secretary for all transportation needs. This also applies to charter buses, vans, trucks, etc. Under normal circumstances, a 2‐week notice is requested. Charter buses must be obtained through the district bid process. • Field Trip Request: Turn this form in to the principal’s office two weeks before the trip for approval. Please keep in mind that school policy dictates that a request form, signed by the principal, must be on file before a school bus can be used to transport students to any activity. • Adult Supervision: A 10:1 adult/student ratio is standard. Teachers need to ask for ample parent volunteers to help with supervision on field trips. Lake Travis Middle School Staff Handbook Revised August 2009 15 • Student Lists: This form, listing the names of the students making the trip and classes they will miss, is to be given to the attendance secretary at least one week in advance. For each teacher involved in chaperoning the activity, a list of participating students should be provided. This requirement only pertains to trips, which involve a loss of school attendance time. Field Trip Permission: This form must be completed by the parent of each member of the class. Parents must be notified of each and every trip as long as it is off school grounds. Sponsors must have this form signed by the parent in order for the child to go on the trip. Forms are to be filed with the principal. Itinerary: File with principal’s office a probable itinerary from time of departure to estimated time of return. A standard school form is available from the school. Cell phone numbers should be left with office staff. Cafeteria: The cafeteria manager should be notified two weeks in advance in order to make appropriate arrangements. Be certain to inform the cafeteria manager if students will not be eating on campus as normally scheduled. • • • FILMS AND VIDEOTAPES All films chosen for use in the classroom will be carefully previewed and evaluated by the teacher to meet identified instructional objectives for the age and grade level of the students. The principal will give final approval for viewing. Typically in LTISD, videos in their entirety are not shown to students (and may not be shown prior to holidays or at the end of a semester); instead important educational segments are pulled for viewing. Principal approval is required if a video or movie is to be shown in its entirety. The following guidelines will apply when films or videos are utilized: • Parents/guardians will receive one‐week advance notice when a teacher plans to show middle school students any commercial video recording that is rated PG or unrated. Middle school students can only view any videos rated G or PG. • Such notice to parents/guardians will include a brief description of the contents of the video recording and the instructional objectives to be achieved. • Films or videotapes to be used in the classroom will be made available for review by parents/guardians in the same manner as other instructional materials, in accordance with State law. • A parent/guardian will be allowed to request that his or her child be given an alternative activity with the same instructional objectives, in lieu of the student viewing the video. • Video recordings having a rating of PG‐13, R, X or NC‐17 will not be shown to students in District schools at any time. FIRE CODE The Lake Travis Fire and Rescue has three fire code issues that should be addressed in setting up classrooms: 1) Decorative materials should not cover more than 30% of wall area in a classroom. 2) No material may be attached to or hung from the ceiling. 3) There must be no materials within 18 inches of the ceiling.FIRE DRILLS: See Emergency Drills FOODS OF MINIMAL NUTRITIONAL VALUE (FMNV) POLICY Middle school and junior high school campuses may not serve or provide access for students to FMNV and all other forms of candy at any time anywhere on school premises until after the end of the last lunch period. See the cafeteria manager for exemptions and a listing of foods and beverages restricted by the FMNV policy. Competitive Foods: A middle or junior high school campus may not serve competitive foods (or provide access to them through direct or indirect sales) to students anywhere on school premises during meal periods. This does not pertain to food items made available by the school food service department. The competitive foods included in this policy do not include FMNV’s , which are not allowed until after the last bell of the day. GRADING CRITERIA Each teacher is expected to prepare a written grading criteria for each subject being taught. Different levels within a subject area (i.e., regular or honors) should be considered as different courses. A copy of each grading criteria should be included in the course Lake Travis Middle School Staff Handbook Revised August 2009 16 syllabus, which is to be on file in the principal’s office prior to the beginning of the school term. Grading criteria must be consistent within each grade level for each discipline (subject). It is recommended that each student be given two copies of the class grading criteria on the first day of the course. The student should be instructed to turn in one copy after it has been signed by a parent and the student. This copy should be kept on file by the teacher and student/parent can keep the same records. GRADING PROCEDURES REGULATIONS 1. 2. 3. 4. Students will not grade tests or record grades. Course work with a name and grade may not be displayed. Incompletes must be converted within one week of the end of the grading period unless the principal extends the time. Teachers will only change report card grades in the event of an error and then only with principals’ approval. GRADING SYSTEM Teacher should record student grades into GradeSpeed in a timely manner. Grade sheets should contain a sufficient number of grades to determine mastery, quiz/exam grades and grade reductions. The following standards will be used: A 90 ‐ 100 B 80 ‐ 89 C 70 ‐ 79 F 69 ‐ Below Failing Note: A 50 is the lowest grade printed on a student’s report card. I Incomplete work to be completed Teachers may retest any student who fails a major test. The maximum retest grade of 70 should be entered in place of the failing grade. Note: Teachers should not record a grade any lower than a 50 on a student’s report card. Incompletes should be used very sparingly and should be given only for worthwhile reasons such as when the grade on the work to be made up still influences the student’s overall grade. When a certified grade is being changed, the teacher should do the following: • provide a written reason for change • state in writing that the changes made have been done free of outside pressure These statements may be made on the back of the grade change form that is available in the registrar’s office. HEALTH SAFETY TRAINING Nurses, physical education teachers, marching band directors, coaches, athletic trainers, or chief sponsors of an extracurricular ath‐ letic activity (including cheerleading) that is sponsored or sanctioned by the district or University Interscholastic League (UIL) must maintain and submit to the district proof of current certification or training in first aid, cardiopulmonary resuscitation (CPR), the use of an automated external defibrillator (AED), and extracurricular athletic activity safety. Certification or documentation of training must be issued by the American Red Cross, the American Heart Association, University Interscholastic League, or another organization that provides equivalent training and certification. Employees subject to this requirement must submit their certification or documentation the Director of Extracurricular Programs. HEALTH SERVICES School health services are provided to assist parents and teachers in promoting the health of students to help them reach their full potential in the classroom. The campus nurse promotes the health of students by providing emergency care and first aid, vision and hearing screening, communicable disease control, counseling on individual health problems, and health education. The nurse is also a resource for the school staff. HOMEWORK Academic teams coordinate homework assignments, tests, and projects among the various subjects to allow students ample time to successfully complete assignments. Homework is to be used to support, enrich and reinforce concepts that have already been taught in class. Homework assignments are for the purpose of increasing a student’s mastery of the TEKs. Teachers should coordinate the amount of homework that is given to students each night. Homework must be graded and returned in no less than one week from Lake Travis Middle School Staff Handbook Revised August 2009 17 date of submission. Most experts recommend a minimum of ten minutes times the grade level (ex. 6th grade times ten minutes equal 1 hour.) Assigned homework should be posted on a teacher’s web page daily/weekly. HOMEWORK HALL Academic homework hall is available for student support. The hours of Homework Hall are Monday through Thursday afternoon 4:00 until 5:00 p.m. Homework Hall will be conducted in the library. HONOR ROLL Any student with all A’s in every subject will make the “A” Honor Roll. A combination of A’s and B’s will make the “A/B” Honor Roll. IN‐SCHOOL SUSPENSION (ISS) When a student is placed in ISS, teachers will be informed of the length of placement in ISS through an assignment sheet in their box. Teachers should place completed assignment sheets in the ISS mailbox by the beginning of the assigned ISS day. Each day’s assignment should be separate from the next day’s assignment. At the end of each day, all completed assignments will be returned to the teacher for grading. If an assignment is incomplete or it is obvious that a student did not try, the assignment is to be returned to the ISS monitor to be redone. A letter will be sent home and/or phone call will be made to parents. Students who are disruptive in ISS will have their stay lengthened, or be suspended for a period equal to their ISS time. Students who participate in extra‐curricular activities may receive additional consequences through the extra curricular program for placement in ISS.+‐ Eighth grade students who have been placed in ISS during the school year will not be permitted to attend the end‐of‐the‐year eighth grade trip. KEYS AND BUILDING SECURITY All keys are to be obtained from the receptionist (or designee) and are to be returned at the end of the year. The following rules apply for keys: a) All keys are the property of the Lake Travis I.S.D. and are not to be duplicated. b) Keys are not to be loaned to anyone without prior approval from the principal. c) Students may not use the keys or be in possession of the keys at any time for any reason. d) Keys are not to be left in a desk drawer, mailbox, or in any other unsecured areas. e) In the event that the key(s) is (are) lost, the loss shall be reported to the principal’s office as soon as the loss is realized. Faculty members will cooperate with all other school personnel in keeping the building and all its equipment secure by locking their classrooms when they are not in use. All outside doors are locked during the day except the main front door. The building is secured after hours and on weekends. Teachers returning to the building during these hours must follow security regulations. Teachers are trained in securing the building. If a teacher discovers any evidence of damage to the building when visiting at night or on the weekend, the teacher should make a report to the principal immediately. LEAVE OF ABSENCE The following categories of leave are recognized as applicable to all district personnel who are employed on a regular salaried basis: state sick, local sick, state personal, assault, temporary disability, military, jury and unpaid leave. Employees who work 226 days are also entitled to a specified number of days of vacation annually. The district initially advances to employees the number of leave days it is anticipated they will earn during the school year, assuming continued employment. If more days are used than accumulated for leave, one day's pay will be deducted from the paycheck for each day used in excess of the number of days accumulated. Employees should remember that the number of days recorded on the employee service record cannot include the days for which there was no pay, nor does the employee continue to earn leave during unpaid days. If employment in the district is terminated prior to the accumulation of the amount of leave advanced, the employee will be credited only the days actually earned. If more days have been used than actually earned, the difference in pay will be deducted from the employee's paycheck. Sick Leave The following chart specifies how much local sick leave is earned for certain district employees. Lake Travis Middle School Staff Handbook Revised August 2009 18 Days During Employed Year Local Sick Leave Earned 178 4.5 180 – 193 5.0 196 &198 5.5 207 & 11 months 6.0 226 or more 7.0 Sick leave, whether state leave accrued under the old sick leave program or local leave, is to be used only for: 1. Illness of the employee. 2. Illness of a member of the employee's immediate family. 3. Family emergency (natural disasters and life‐threatening situations). 4. Death in the employee's immediate family. Sick leave earned or used is recorded in half workdays and whole workdays only. Any employee absent because of personal illness for more than five consecutive workdays shall submit a doctor's certification of illness to his/her supervisor, a copy of which will be forwarded to the Department of Human Resources. Personal Leave: State law entitles all employees to five days of paid personal leave per year. Personal leave is earned at a rate of one‐half a workday for each 18 workdays of employment, up to the statutory maximum of five workdays annually. A day of earned personal leave is equivalent to an assigned workday. There is no limit on the accumulation of state personal leave, and it can be transferred to other Texas school districts and is generally transferable to education service centers. There are two types of personal leave: nondiscretionary and discretionary. Nondiscretionary. Leave that is taken for personal or family illness, family emergency, a death in the family, or active military service is considered nondiscretionary leave. Reasons for this type of leave allow for very little, if any, advanced planning. Nondiscretionary leave will be granted to employees in the same manner as state sick leave. Unused personal leave days in LTISD become nondiscretionary leave for the duration of employment with the district. Discretionary. Leave that is taken at an employee’s discretion and that can be scheduled in advance is considered discretionary leave. An employee wishing to take discretionary personal leave must submit a request to his or her principal or supervisor 24 hours notice in advance of the anticipated absence. The effect of the employee’s absence on the educational program or department operations, as well as the availability of substitutes, will be considered by the principal or supervisor. Discretionary personal leave is not to be used during in‐service training, school testing periods, immediately before or after a holiday, or during the first or last day of instruction for each semester. It also may not be taken for more than two consecutive days, and a maximum of three days can be used in a semester. A maximum of five personal days may be used in a school year. Employees will receive a salary deduct for discretionary personal leave used during restricted periods, for personal leave used without prior approval, for personal leave taken in excess of five days per school year, or for using more leave than earned. Temporary disability leave Any full‐time employee whose position requires certification from the State Board for Educator Certification (SBEC) is eligible for temporary disability leave. The purpose of temporary disability leave is to provide job protection to full‐time educators who cannot work for an extended period of time because of a mental or physical disability of a temporary nature. Temporary disability leave must be taken as a continuous block of time. It may not be taken intermittently or on a reduced schedule. Pregnancy and conditions related to pregnancy are treated the same as any other temporary disability. [See District Employee Handbook for more information.] Lake Travis Middle School Staff Handbook Revised August 2009 19 Family and Medical Leave Basic Leave Entitlement. FMLA requires covered employers to provide up to 12 weeks of unpaid, job‐protected leave to eligible employees for the following reasons: • For incapacity due to pregnancy, prenatal medical care or child birth; • To care for the employee’s child after birth, or placement for adoption or foster care; • To care for the employee’s spouse, son or daughter, or parent, who has a serious health condition; or • For a serious health condition that makes the employee unable to perform the employee’s job. Military Family Leave Entitlements. Eligible employees with a spouse, son, daughter, or parent on active duty or call to active duty status in the National Guard or Reserves in support of a contingency operation may use their 12‐week leave entitlement to address certain qualifying exigencies. Qualifying exigencies may include attending certain military events, arranging for alternative childcare, addressing certain financial and legal arrangements, attending certain counseling sessions, and attending post‐deployment reintegration briefings. FMLA also includes a special leave entitlement that permits eligible employees to take up to 26 weeks of leave to care for a covered servicemember during a single 12‐month period. A covered servicemember is a current member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty on active duty that may render the servicemember medically unfit to perform his or her duties for which the servicemember is undergoing medical treatment, recuperation, or therapy; or is in outpatient status; or is on the temporary disability retired list. [See District Employee Handbook for more information.] Workers’ compensation benefits An employee absent from duty because of a job‐related illness or injury may be eligible for workers’ compensation weekly income benefits if the absence exceeds seven calendar days. An employee receiving workers’ compensation wage benefits for a job‐related illness or injury may choose to use accumulated sick leave or any other paid leave benefits. An employee choosing to use paid leave will not receive workers’ compensation weekly income benefits until all paid leave is exhausted or to the extent that paid leave does not equal the pre‐illness or ‐injury wage. If the use of paid leave is not elected, then the employee will only receive workers’ compensation wage benefits for any absence resulting from a work‐related illness or injury, which may not equal his or her pre‐illness or ‐ injury wage. Assault leave Assault leave provides extended job income and benefits protection to an employee who is injured as the result of a physical assault suffered during the performance of his or her job. An injury is treated as an assault if the person causing the injury could be prosecuted for assault or could not be prosecuted only because that person’s age or mental capacity renders the person nonresponsible for purposes of criminal liability. An employee who is physically assaulted at work may take all the leave time medically necessary (up to two years) to recover from the physical injuries he or she sustained. At the request of an employee, the district will immediately assign the employee to assault leave. Days of leave granted under the assault leave provision will not be deducted from accrued personal leave and must be coordinated with workers’ compensation benefits. Upon investigation the district may change the assault leave status and charge leave used against the employee’s accrued paid leave. The employee’s pay will be deducted if accrued paid leave is not available. Jury duty Jury duty will be leave without loss of pay or of accumulated leave. When the employee is released by the court and returns to work, he/she must provide the supervisor with a copy of the Attendance Verification Notice used by the court. This notice will be attached to the employee's absence report, time sheet or time card, whichever is appropriate. Lake Travis Middle School Staff Handbook Revised August 2009 20 Other court appearances Employees will be granted paid leave to comply with a valid subpoena to appear in a civil, criminal, legislative, or administrative proceeding. Absences for court appearances related to an employee’s personal business must be taken as personal leave or leave without pay (if no personal leave is available). Employees may be required to submit documentation of their need for leave for court appearances. Military leave Paid leave for military service. Any employee who is a member of the Texas National Guard, Texas State Guard, or reserve component of the armed forces will be granted a paid leave of absence without loss of any accumulated leave for authorized training or duty orders. Paid military leave will not exceed 15 days per year. In addition, an employee is entitled to use available state and local personal or sick leave during a time of active military service. [See District Employee Handbook for more information.] LEAVING CAMPUS DURING SCHOOL If it is necessary for a staff member to leave campus during the school day, the staff member must first obtain written or verbal approval from the principal or administrator in charge. The staff member must sign out on the form provided at the receptionist desk in the office area. Upon returning to the school, the individual must sign in. This procedure will help us locate you in the event of a family or campus emergency. Leaving campus should not occur regularly or when the teacher is supervising students. Those staff members who report to other campuses on a regular schedule should sign in and out on the form in the office, but need not have administrator approval to leave campus on the regular schedule. All staff members are required to initial a sign‐in sheet each work day of the school year. The principal should be notified immediately if coverage is needed for a classroom. Only campus administration may assign coverage of students to staff. LESSON PLANS To ensure a comprehensive program in all disciplines, there should be a plan in place that reflects all outcomes expected locally and by the state. Plans should reflect the following: 1. Syllabus ‐ By unit or 9 weeks ‐ A comprehensive guide, graph, or calendar with the objectives to be met during the year. This should include TEKS. 2. Weekly & Daily Lesson Plans ‐ These plans should contain the specifics, which are to be used in meeting the objectives outlined in each unit or 9 weeks. Lesson plans should be an outline that can be followed by you and others as well as a tool for planning. Lesson plans include objectives, activities, and evaluation. Weekly Lesson Plans need to be turned into the department head on a monthly basis. All teachers should be prepared to turn in lesson plans to the Principal on the Friday before the following week. LOCKERS The Assistant Principal will make locker assignments before the first day of school. Lockers are not to be changed without permission from the assistant principal. The school is not responsible for items lost from these lockers. Teachers will be requested to monitor student locker maintenance. A clean‐out activity is appropriate periodically through the year. When lockers cannot be opened, students can check with the school receptionist and office aides for help. LOST AND FOUND Lost and found articles are turned in to a box located in the office. Every 9‐weeks items that have not been claimed will be given to charity. MAILBOXES Faculty mailboxes exist to provide means of communication. Intra‐school memos, central office bulletins, telephone messages, and US mail serve to illustrate the type of information placed in boxes. Each staff member should check his/her mailbox by 8:30 a.m., at lunch, and after 4:00 in the afternoon. No student is to check or have access to teacher mailboxes. Personal deliveries made to the school address for staff members should be kept to a minimum. Lake Travis Middle School Staff Handbook Revised August 2009 21 MAINTENANCE REQUESTS Work orders will originate at the Staff level. Staff will fill out the computerized maintenance work order request form available through the link set up on your designated classroom or personal computer. The computerized maintenance management system will direct the work request to the building Principal or the principal’s designee for approval. Once the work request has been approved at the campus level; the approved work order is automatically directed to the Maintenance Department for scheduling and assignment. The Maintenance Director will review, schedule and assign all new work orders daily to ensure priority work is addressed promptly. Unless otherwise determined on review, work orders received from the campus level after 11:00 A.M. will be processed on the following operational day for assignment and scheduling through the Maintenance Department. Emergency calls as defined will be accepted by phone. Status of work orders can be checked through the Viewing the My Requests link available to requestor through the link in the work order request program on the computer of the individual entering the work order. If an emergency situation exists, please notify an administrator so that the matter can be addressed immediately. Emergency maintenance is that maintenance required in addressing an imminent threat to the integrity of the facility or the health and safety of the occupants. Emergency Work Order Procedure When an emergency as defined exists, an on site administrator should be notified immediately. If required, appropriate evacuation or safety procedures as may be defined by the campus administration, will be initiated. After the on site staff has been advised, the facility administrative staff will notify the maintenance department of the emergency. Maintenance requests should be directed to the assistant principal. Teachers should report safety or security problems immediately. All other requests should be reported on the “Work Request” forms. MAKE‐UP WORK Excused Absence: A student who has excused absences has the right and responsibility to do make‐up work when returning to school. Students are allowed one day for each workday missed to complete make‐up assignments. Teachers must require students to make up all grades or provide alternate assignments. The individual teacher should exercise good judgment relative to daily assignments. Any modification of this policy must have the approval of the principal. Unexcused Absences: A student with an unexcused absence is still entitled to make up daily work and receive full credit. Students are allowed one day for each workday missed to complete make‐up assignments. Student grades are not to be penalized because of the actions of the parent, i.e. the parent who has to take a student on an out‐of‐town trip due to logistics. Students assigned ISS or OSS are provided the opportunity to complete assigned work. Extended Absence: All extended absences must be approved by the principal in advance. Students should be given assignments prior to their absence, and are required to return this work on the second day following their return to school. Note: A student may not be given credit for a class unless the student is in attendance for at least 90% of the days during the semester. An attendance committee, appointed by the principal, will hear petitions for class credit by students who are in attendance fewer than 90% of the days of a semester due to extenuating circumstances. MARQUEE MESSAGES The LTMS marquee will be used to communicate important information to the community. Information will be pulled from the master calendar and must be approved by the principal. (Again, make certain that all events are scheduled on the master calendar – see principal’s secretary). Any special requests for marquee messages may be e‐mailed to the principal. MEDIA CENTER Lake Travis Middle School Staff Handbook Revised August 2009 22 The media center houses the library books, professional library, audiovisual software and equipment for the school. The media center is open to faculty from 8:20 a.m. until 4:00 p.m. and to students from 8:20 a.m. until 3:55 p.m. each school day. During school hours, students must have a pass signed by a teacher stating the purpose of the library visit. Please do not send more than 5 students at a time. Teachers planning to bring classes to the media center should sign up as far in advance as possible. They should check with the librarian before making assignments so a determination can be made of available materials. Class rolls should be checked before bringing students to the library and teachers should remain with their class in order to maintain discipline and assist students. Only materials needed for library work should be brought to the library; other books and book bags should not be brought in. Books are checked out by students for a two‐week period. Some reference books may be checked out overnight or for one hour during the day. The faculty may check out books and materials for an unspecified time. Teachers may at any time put books on reserve for their students. These books will be kept on a special cart or shelf for use by the students during the day. The teacher will decide if the books may be checked out over‐night or not circulated at all. MEETING TIMES Faculty Meetings: Faculty meetings will be held once a month on the second Wednesday in the Auditorium at 8:00 a.m. Meetings will be brief in nature. All faculty members are expected to be in attendance. Department Chairpersons Meetings: Department Chairpersons meetings will be held the first Thursday of every month at 7:45a.m. These meetings will be held in the library conference room. Campus Advisory Team Meetings: CAT meetings will be held the third Thursday of each month. Team Meetings: Teaming time will be held at least once a month and more often if needed. Team meetings discuss failures, grade level field trips, students in at‐risk situations, parent conferences, as well as events and activities that pertain to grade levels and curriculum. The name of the team leader and the meeting room location will need to be provided to the office so that administrators and counselors may attend meetings as needed. Department Meetings: Each department should plan to meet monthly (at a minimum) at a mutually agreed upon time. MONEY Teachers should not keep money in their school desks or files. All money from school related activities should be turned in to the principal’s secretary by the end of each day. NATIONAL JUNIOR HONOR SOCIETY Any student who has attended Lake Travis Middle School for a minimum of one semester is considered for membership. A cumulative grade point average of 90% (5 extra points are awarded for PreAP/GT classes) in the four core classes (mathematics, language arts, science, social studies) at the end of the 3rd nine‐week grading period is required. Students are then evaluated on a basis of leadership, character and citizenship for further consideration of membership. An ISS placement during the school year typically prevents eligibility. The Faculty Council selects the new membership. NEWSLETTER A monthly campus newsletter will be made available online for parent/student use. Information detailing upcoming activities or highlights of recent activities will be provided. OBLIGATION LISTS Obligation lists are compiled by the teachers at the end of the year. Students are placed on the list for failing to assume school‐ related responsibilities, such as failure to pay for damaged or lost textbooks, library books, etc. Students will not be issued another book, etc. until obligations are cleared. PARENT CONTACTS Teachers should call each parent or guardian once each semester or twice a year to establish a positive relationship and an atmosphere of caring. Lake Travis Middle School Staff Handbook 23 Revised August 2009 Teachers are required to notify parents by phone anytime a student exhibits a pattern of inappropriate behavior or academic irresponsibility. Additionally, “Unsatisfactory Progress Reports” are required to be mailed to parents when a student’s grade average falls below 74 at the time progress reports are issued. Please remember to promptly communicate sudden declines in a student’s grades to parents. With effective teaming and teacher‐parent communication, a parent should never be surprised by the grade their child receives. No student should fail a course unless the teacher has contacted a parent in ample time for the parent to work with the child in an effort to help him/her pass. There can never be too much communication with parents. PARKING Teachers are to park in the parking lot in front or rear of the school. All teachers will be issued parking tags for all your vehicles which should be displayed when parking on campus. PARTIES Classroom parties, rewards or curriculum related special activities must receive prior approval from the principal. Typically middle school classes do not have parties at school, but have special events. Food of Minimal Nutritional Value guidelines apply. PERSONAL PROPERTY Staff is responsible for making certain that personal property items (purses, money, key) are kept in a secure place at all times. PLANNING PERIOD A planning period has been included in the daily schedule as a means of improving the quality of instruction. This is a period in which the teacher may work out details of class procedure, do library research, plan the use of audio visual aids, duplicate tests, survey cumulative folders, grade papers, confer with parents or other staff members, and perform other duties relevant to their work. Typically teachers are to be available and on campus during their planning period. POSTERS AND SIGNS Any poster or sign should be approved or initialed by the principal or assistant principal before it is placed on a wall or otherwise displayed on the campus. No thumbtacks or scotch tape may be used on the walls; masking tape is acceptable. PROGRESS REPORTS Parents should be notified whenever their student’s class average drops significantly or the student is making a failing grade. Keep parents informed and current about their student’s performance in both academic and disciplinary matters in your class. Do not surprise parents or the students themselves at the nine‐weeks or the semester. It is the teacher’s responsibility to notify parents at the 4th week interval of every 9‐week period when a student is not making a grade of at least 75 in a class. Teachers will receive computer‐generated sheets during each 9‐week grading period. There will be one sheet per class period and all students in that class will be listed. Teachers will indicate on the computer sheet which students are not passing and why. Timeliness in returning the forms is imperative. The computer printed progress reports are due to the registrar by 8:00 a.m. The registrar will notify all staff by email at least one week prior to the due date. PROMOTION, RETENTION, AND PLACEMENT The minimum requirement for a student to be promoted from one grade level to the next is an average of 70 or above in Language Arts and Math and attain a 70 or above in either Science or Social Studies In addition, a student shall attain an overall average of 70 or above for the year in all courses taken. Campus assignment shall be at the discretion of the district in the event the student passes some, but not all, courses in the eighth grade. Lake Travis Middle School Staff Handbook Revised August 2009 24 The parent of each student who has not successfully completed a subject or course for any semester shall be notified by the district as soon as practical of any summer programs available in area districts that may permit the student to complete successfully the failed subjects or courses. Students in grades 6‐8 who are not promoted shall be retained in the same grade or placed in an alternative education program. No student shall be retained more than once in grades 6‐8 unless the parents, teacher, and school administrators agree that the student should be retained a second time because of some special circumstance. PTO (PARENT TEACHER ORGANIZATION) The PTO helps LTMS remain an outstanding educational institution and the members are always working to support the school. Individual Teacher Membership is $5.00 per year and teachers are encouraged to join. Meeting times are set by the organization. PUBLIC PERFORMANCES All materials used in a public performance are to be critically screened for appropriate content by the sponsor and then approved by the principal for acceptability. The principal will verify that the materials performed and the performance of the students meet the standard of the community and is appropriate and acceptable. All public performances (i.e. choir, band, dance, theatre arts, etc.), must begin promptly at the scheduled start time. PURCHASING PROCEDURES The principal’s secretary will be responsible for processing purchase requisitions, which have been signed by the department heads. Teachers will present their needs IN WRITING on a purchase requisition form including all information necessary for ordering or reimbursing the item(s). To make local purchases or to process a purchase requisition, a teacher must first obtain approval from the department head or supervisor. All purchase requests must be put on a purchase order and only from approved vendors. A direct pay form or campus reimbursement form must be completed for reimbursement. No reimbursement will be made without receipts. (Remember the school does not reimburse sales tax.) Sales Tax Exemption Certificates can be obtained from the principal’s secretary. The approved vendor list is available anytime. Important Notice All purchases made by the district must be initiated by a purchase order. Any purchase made without pre‐approval of a purchase order by the Business Office will not be paid by the school district, but will be the personal financial obligation of the individual who placed the order. REPORT CARDS Parents will receive a report card at the end of each 9‐weeks grading period. If a student receives a grade of less than 70 in any class or subject, the parent will be advised of the need to schedule a conference with the teacher or possibly the team. Report cards are to be filled out completely by the teacher in regard to grades and conduct evaluations. Every effort should be made to be accurate in recording information. Teachers must adhere to deadlines set for grade sheets. SAFETY Electric All devices plugged into convenience receptacles must be of a grounded variety. All electrical and mechanical equipment shall maintain an access clearance of not less than 36” on all sides. DO NOT ATTEMPT TO REPAIR ELCTRICAL CONNECTING DEVICES UNDER ANY CIRCUMSTANCE. Report any needed repairs to the electrical systems or devices to the maintenance department. Fire Do not use or permit open flames in the classroom unless it is directly associated with controlled curriculum delivery and a fire extinguisher is close at hand. Most appliances produce some form of residual or direct heat. The use of appliances not associate with controlled curriculum delivery is prohibited. The use of candles in the classroom create potential fire hazard and can impact the indoor air quality. Candles are prohibited. Lake Travis Middle School Staff Handbook Revised August 2009 25 Please make certain all aisles and pathways of emergency egress are always kept clear of any tripping hazards. The use of fire resistant materials in display and decoration are strongly encouraged. No flammable materials shall be stored under stairways. No materials shall be stored in electrical or mechanical areas. Aerosol supplies using propane or other flammable propellants are prohibited. SCHEDULE CHANGES Using the course tallies obtained from the students’ choice sheets, a master schedule of course offerings will be designed in order to accommodate a maximum number of students’ choices with a minimum amount of conflict. Course offerings will be made based on the students’ choices. Because students give careful thought and consideration to their selections, schedule changes will only be considered based on inappropriate placement, lack of prerequisites, error in enrollment, or a scheduling conflict. All changes will be initiated and approved by the counselors. Never imply or state to a student that he/she can be transferred from a class or activity unless the counselor or principal has approved the change. Students must remain in their assigned class until the counselors have made a schedule change. SCHOOL CALENDAR The school secretary or designee will oversee and be the “official keeper” of the master Faculty calendar. All activities must be scheduled with the secretary. If you have a date that needs to be placed on the calendar, the following information should be provided to the secretary as early as possible so that dates can be reserved and conflicts can be avoided. Name/Title of Activity Day/Date of Activity Time of Activity Location of Activity Grade Level Involved in the Activity (if appropriate) Sponsor/Teacher The calendar is maintained in a “public” folder so that all LTMS staff may view at any time. Please make certain that all activities are scheduled well in advance so that the calendar for the coming month is complete and accurate. The Community Program Director will be in charge of the district‐wide auditorium calendar and the middle school athletic coordinator will be in charge of MS gym facilities. For use of the auditorium see the middle school auditorium coordinator to schedule an event. SCHOOL CONDUCT CODE All staff members should be familiar with the rules and regulations that set the expectations for students behaviorally and academically. The following conduct code is suggested as a set of general rules for each classroom. Each instructor may add additional rules: • Students will be seated in the classroom with their supplies and be ready to work when the tardy bell rings. • Gum is not permitted at school. Candy and soft drinks are not permitted in classrooms. Healthy snacks and water are permissible in the classrooms. • Students will show respect for teachers, other students, school property, and other adults in the building. • Students will avoid all activities that are disruptive to the other students or to the teacher. • Consistent implementation of the rules and regulations in the handbook (i.e. Dress Code) will help set the appropriate tone for learning on campus. SCHOOL DANCES The Student Council sponsors two school dances throughout the year. Only 7th and 8th grade students are permitted to attend. There is also an end‐of‐year dance for the 8th graders sponsored by the PTA and parents. Once inside the school dance, a student is not allowed to leave the function early unless picked up by a parent. Dances are scheduled from 7:00 until 9:00 p.m., and students should arrange for a ride home promptly at the end of the affair. Students are responsible for their coats, purses, etc., and hats are not allowed. Snacks and drinks are not allowed in the gym when the dance is held in the gym. A written request for maintenance needs must be given to the Assistant Principal at least 3 weeks in advance. For middle school dances, dress should be appropriate – i.e. nice school clothes but not formal wear such as prom‐type dresses or tuxedos. Lake Travis Middle School Staff Handbook Revised August 2009 26 The sixth grade teams and PTA will schedule other activities for sixth grade students. SECURITY ALARM LTMS is monitored by a security alarm system. This will be activated every evening, weekend and school holiday. Each employee will be issued a security code to disarm the alarm in his/her respective zone. It is your responsibility to “re‐arm” the system upon departure. SENDING STUDENTS ON ERRANDS The classroom teacher should never send a pupil on an errand off‐campus. This is applicable to all students and all staff members. Students performing on‐campus errands should have an appropriate pass. SPECIAL EDUCATION SERVICES Special education services will be provided to eligible students in accordance with all applicable federal law and regulations, state statutes, rules of the State Board of Education, and district policy as prescribed under Part B of the Individuals with Disabilities Education Act (IDEA). Teachers should be aware that it is the expectation that students with disabilities will be served in the least restrictive environment. With this philosophy in mind, most students with disabilities are served in a regular classroom setting. As required by law, it is the responsibility of all teachers who serve a student with a disability to view a student’s Individual Education Plan (IEP), be knowledgeable of the specific accommodations each student receiving services requires, and provide the mandated services/accommodations on a regular basis. In addition, please remember that the contents of an IEP are strictly confidential and all documents must be maintained in a secure, locked area. If a teacher has specific behavioral or academic concerns about a child, a referral should be made to GIST for further review. This group will then decide, with parent permission, if an evaluation is necessary to determine eligibility for special education services. In addition, a parent may request that a child be evaluated for services. If a parent directs this request to you, please let an administrator or the Special Education Department Head know as soon as possible so that a meeting can be scheduled (the meeting must be scheduled and held within 10 days of request). Please be aware that every student receiving special education services is required by law to have at least one Admission, Review, and Dismissal (ARD) meeting annually. An ARD meeting shall be attended by a parent (a meeting may be held without the parent only when explicit permission is obtained), at least one regular classroom teacher who works with the student, a special education teacher, an administrator or designee, any other personnel providing services, and when appropriate, the student. An attempt will be made to schedule the ARD meeting during the conference period of the regular classroom teacher or immediately before or after school to minimize the need for classroom coverage. Please remember these meetings are required by law and designed to ensure appropriate services are provided. The provision of special education services is a team effort. Everyone‐‐regular classroom teachers, special education teachers, administrators, and auxiliary personnel‐‐must all work together to ensure that the campus does its part to meet the needs of our special education population. STAFF DEVELOPMENT Lake Travis ISD is committed to providing ongoing professional growth opportunities, founded on research‐based best practices, so that each staff member acquires and maintains the necessary skills to support the teaching and learning process. All registrations are entered and records maintained through the eCampus online registration system. STUDENT HANDBOOK A copy of the Student Handbook is available on‐line on our school/district website. Students will not be given a hardcopy of the handbook unless requested by the parent. It is the expectation of the District that parents and students review the handbook. STUDENT PLANNER Students are required to purchase a “student planner” to be used throughout the year to help students organize their assignments and homework. Parents should monitor student planners and develop a daily homework routine. The student planner will help keep lines of communication open between home and school and will assist in meeting the needs of all students. This also helps when students are out of school for illness, trips, etc., to keep up with their homework. Lake Travis Middle School Staff Handbook Revised August 2009 27 SUBSTITUTE TEACHER INSTRUCTIONS Teachers will be required to maintain a set of substitute instructions in their classroom. In addition, the teacher should see that the following materials are easily accessible in the classroom: • desk copies of textbooks, manuals, or work sheets being used • lesson plans written in sufficient detail • daily time schedule of classes and lunch period • seating chart or roster • fire drill and other emergency procedures • attendance roster • discipline referrals At the end of each day, a substitute will be asked to complete an evaluation form. Teachers are expected to have complete files for the substitute. When absent, one copy of the lesson plans, instructional information, notes, etc. is to be left for the substitute on the teacher’s desk. It is imperative that you provide the substitute with clear and adequate materials. SUMMER CLEANING Only teachers that are relocating to another campus, relocating within campuses or scheduled for room repainting will need to pack everything. Items may be left on the classroom walls, but must be removed from the hallway walls. Floors must be cleared for refinishing. If bookshelves are built in or on wheels they do not have to be boxed. If the bookshelves are free standing, the books must be boxed for moving or placed in a location on or in built in casework to get them off the floor. Remember any surface such as a countertop on which the books or other items are stored will not be deep cleaned. Items may be left in cubbies with butcher paper placed over them as well as bulletin boards left in place. Again, remember any surface left covered will not be deep cleaned. Carpet in classroom areas has been omitted form the building specification because staff has expressed so many concerns regarding the health risk implications. For that reason we discourage the use personal or donated carpets and rugs in the classrooms. District staff on a regular basis should vacuum personal or donated carpets or rugs that have been brought into the rooms. The district will not attempt to use cleaning solutions on personal or donated carpet or area rugs without a written release of liability in the event damage occurs. With proper release on file, the department will attempt to work these into the cleaning schedule as a follow up, should time allow. This is an extremely time consuming effort as each rug must be taken outside, weather permitting, cleaned, allowed to dry and relocated back to the room. We strongly encourage the removal of any personal property by staff to there home to reduce any theft potential. Summer work will not always involve district personnel. We do our best to make certain persons are always supervised. It is impossible to guarantee personal items left unattended will be safe from theft or relocation. SUPPLIES Limited classroom supplies are kept in the teacher’s workroom. These are for the teacher and staff use only, not students. Each department is responsible for budgeting for most of your classroom supplies. SYLLABUS Each teacher will be expected to formulate and distribute a syllabus for every class taught. Each syllabus will need to follow the district format and should be reviewed and approved prior to its distribution to the students/parents. A separate syllabus is required for regular and honor or Pre‐AP/AP courses in the same subject. If two or more teachers are teaching the same course, feel free to work together on the same syllabus. Please include the following items: • Teacher’s name, e‐mail address (lastnamefirstinitial@ltisdschools.org), classroom phone number • Course title ‐ grade level ‐ teacher ‐ indicate regular, honors, or advanced placement • Course description • Major learner outcomes ‐ consider TEKS (where available) • Scope and Sequence of units, topics, themes, issues or skills‐topical outline format Lake Travis Middle School Staff Handbook Revised August 2009 28 • • • • 1. for semester or full term course 2. indicate 9 week interval 3. indicate all major projects, research papers, presentations, performances 4. indicate major assessments ‐ performance based, portfolios, written tests, etc. Textbook and other major resources Grade Policy Relevant reading and vocabulary lists May include: Tutoring Times Conference Period Homework Policy Discipline Plan TEACHER EVALUATION Teacher evaluation is an integral part of the educational process. The principal or assistant principal shall evaluate each staff member on an established schedule and make walk‐through visits to classrooms periodically. Teachers should continue with their teaching when an administrator enters the room. Summative evaluations will be based on observations records and cumulative data. Teachers should review their PDAS manuals for specific details. TECHNOLOGY TRAINING All teachers are expected to complete the Technology Modules within two years of joining the district. The Campus Technologist (CT) on each campus (as well as the grade level tech mentors) will support the acquisition of skills as needed. All training modules are available through the Technology Teacher Resources available on‐line. TELEPHONES Telephones are available in each classroom for conducting school business. Personal long distance calls and long distance faxes billed to the school are prohibited. A staff member who needs to make a long distance call to conduct school business may do so with a special access code that can be obtained from the principal’s administrative assistant. Limited personal use of classroom phones that does not interfere with a staff member’s work duties and responsibilities is permitted. Personal use of classroom phones is prohibited during instructional time. All incoming calls for teachers will be put through to voicemail unless it is an emergency. Staff members can access voicemail from any phone. Teachers who bring cellular phones to their classrooms must have them turned off during class time. Staff members shall not use personal cellular phones for personal calls during instructional time, except in an emergency situation or with approval by the campus principal. Students may use only the office phone. Students need to come to the office with a pass from their classroom to use the phone. Students may not use the phones to make playtime or overnight arrangements. Please remember to check your voice mail at least twice a day – before and after school. Telephone calls must be returned within 24 hours. Leaving a voice mail or return call message is considered a callback. All incoming calls for a teacher will be put through to your voice mail unless it is an emergency. If you have any questions, please see the school secretary. You can access your voice mail from any phone, including your home phone. TEXTBOOK PROCEDURES Teacher’s Editions and Resource Guides: Teachers may obtain teacher editions and resource guides from the assistant principal upon request. Teachers may retain teacher’s editions or resource guides through the summer with approval of the assistant principal. Student Textbook Issuance procedures: • Math, science and social studies textbooks are issued to students in August during Knights of the Round Table Round‐up. Lake Travis Middle School Staff Handbook Revised August 2009 29 • • • • • • Lost Textbooks: Students who have lost textbooks should be directed to the school secretary and then to the assistant principal to make arrangements to secure a new text. Students should not be allowed to share or borrow textbooks from friends for more than one day. Students must pay for textbooks not turned in by the last day of school. Teachers should do a random textbook check each semester to verify correct student ownership. Class Sets of Textbooks: Upon availability, class sets may be obtained from the Assistant Principal. Each teacher must develop a system of accountability for his or her class sets. You, and/or your department may be held financially responsible for lost textbooks. Please return excess books to Assistant Principal to avoid potential losses. Class Sets of Novels: Class sets of novels should be maintained by a selected teacher at each grade level. Teachers are responsible for the sets. If novels are issued to students, records need to be kept as to who was issued, what book number and the condition of the novel upon its return. If the novel is lost, destroyed or damaged, the teacher is responsible for collecting the replacement cost of the book or the repair cost of the book. Textbook Return Procedure: When a teacher no longer has a need for textbooks, they may be collected from the students. The texts should be inspected for unreasonable damage or vandalism. Fines are to be assessed for damage beyond that which a teacher believes to be normal wear. Fines should be assessed according to the following scale: • Excessive ink marks ‐ $5.00 • Torn pages ‐ $1.00 to $5.00 • Loose binding ‐ $5.00 to $10.00 • Torn binding ‐ full price of book • Water damage ‐ full price of book Teachers should submit a student obligation list to the assistant principal one‐week before the end of school. Students whose names appear on the list will not be issued textbooks or school property the following year unless they have a receipt from the office showing obligations have been cleared. Teachers will be provided with a set of student textbook numbers. At the end of the year, teachers will collect all textbooks from students. Students who enroll or withdraw during the school year will have their textbooks issued or collected by office staff. In general, additional textbooks will not be issued to students. Teachers are responsible for levying fines for damaged books. Payment of lost books is handled in the office through the school secretary. All students’ textbooks must be covered at all times. Book covers are available in the office. TOBACCO USE Smoking or using tobacco products is prohibited on all district‐owned property and at school‐related or school‐sanctioned activities, on or off campus. This includes all buildings, playground areas, parking facilities, and facilities used for athletics and other activities. Drivers of district‐owned vehicles are prohibited from smoking while inside the vehicle. Notices stating that smoking is prohibited by law and punishable by a fine are displayed in prominent places in all school buildings. TORNADO/TORNADO DRILL: See Emergency Procedures UTILITIES Please conserve electricity and water. Turn lights out, etc. when rooms are vacated. The district is working with energy management is a priority for the campus and district. VISITORS Parents are always welcome to visit the school but need to check with the main office upon arrival. Visitors will be provided with a “visitor” badge/sticker. The Raptor system will scan the visitor’s drivers license and print a photo I.D. It is especially important for all teachers to re‐direct visitors without proper identification to the main office. No student visitors are permitted on campus during the school day. Visitor Badges: If you observe an unauthorized visitor, or someone without a visitor badge, please send them to the front office. Lake Travis Middle School Staff Handbook Revised August 2009 30 WORKROOM AND LOUNGE The teacher workroom and lounge are used by all our faculty and staff. Guests are also present at times. Please help us keep it clean; wash your own dishes and do not leave paper and trash on the tables and counters. Refrigerators are also made available for teacher use. Please ensure personal items are discarded on a regular basis. Confidentiality of student information is of utmost importance at all times. Discussion of students or student actions shall not take place in the teacher’s lounge or any other inappropriate setting. Lake Travis Middle School Staff Handbook Revised August 2009 31 Lake Travis Middle School Receipt of 2009‐2010 Teacher Handbook [return receipt to Principal’s Secretary] Printed Name: _______________________________ Campus: ____________________________________ I hereby acknowledge that I have access to and that I accept responsibility for reading the Campus Staff Handbook, which is located on the District’s staff file server in a shared folder, \\Ltf02\forms\LTMS_Forms. I agree to read the handbook and abide by the standards, policies, and procedures defined or referenced in the handbook. I acknowledge that, if I would like a hard copy of the handbook, I may print a copy on a District printer or make a copy on a District copier of the hard copy maintained in the office of my campus. The information in the handbook is subject to change. I understand that changes in District policies may supersede, modify, or render obsolete the information summarized in the handbook. As the District provides updated policy information, I accept responsibility for reading and abiding by the changes. I understand that the handbook does not modify contractual employment relationships nor alter at‐will employment relationships. I understand that I have an obligation to inform my supervisor or department head of any changes in personal information, such as phone number, address, etc. I also accept responsibility for contacting my supervisor or the District’s Department of Human Resources if I have questions or concerns or need further explanation. ________________________________ _________________________ Signature Date Lake Travis Middle School Staff Handbook Revised August 2009 32 APPENDIX Lake Travis Middle School Staff Handbook Revised August 2009 i FACULTY ROOM LIST Name Armstrong, Nathan Barber, Kara Bataille, Chris Belk, Brandy Beninga, Melanie Brightwell, Lance Brown, Anne Burnett, Dionne Butler, Travis Clark, Monica Crew, Ed Daniels, Wendi Davie, Lynn Debord-Shaver, Kathleen DeCou, Brian Duffourc, Jennifer DuVon, Marilyn Eaton, Krista Eilers, Mark Fletcher, Jim Garcia, Sue Garrett, Elisa Golden, Billy Gonzalez, Jose Greebon, Rob Hanslik, Sheri Harris, John Harvey, Claire Howell, Brenna Jedele, Kevin Johnson, Lynne Johnston, Elaine Johnston, Julie Jones, Susan Knab, Pam Lloreda, Raquel Loyd, Joyce Subject Room # Ext Science 7 312 5742 Attendance 6215 Speech 109 5727 Girls Athletics 506 6231 Math 7 & 8 & Cheer 110 5720 Precussion Band 103 5818 Counselor 10 6217 Theatre Arts 6 & 8 209 6227 History 6, 7 & CMC 202 5748 Language Arts/Reading 111 5721 History 6 & Recycle 214 5761 Science 8 Discovery & GT 404 5769 Special Education 104 5714 AEP Portable 15 6486 Choir 212 6226 Athletics & Algebra I 105 5715 Language Arts 8 & GOV 112 5722 Language Arts 7 117 5727 Athletic Coordinator 512 6235 Inclusion 102 5712/7960 Science 6 224 5758 History 8 120 5730 Technology Application 7 & 8 316 6228 Science 8 401 5766 Counselor 14 6218 History 7 122 5732 Digital Graph,Yearbook, CMC 313 5741 Athletics & CMC 113 5723 Nurse 2 6222 Band 407 5770 Art 222 5760 SPED Aid 101 Science 6 & 7 311 5736 Math 6 206 5752 Science 6 223 5759 Math 7 & Algebra I 108 5718 Library & Lonestar 318 6225 Department Chair/ Coordinator Grade Level Team Leader Name Luttrell, Shannon Macias, Anna Maedgen, Russell Martin, Cindy Maxwell, Karen McFarland, Eve Meaders, Leslie Medlock, Martha Meeks, Ginger Meneses, Michelle Mitchell, Sue Montgomery, Michael Morrison, Roy O'Connor, Megan Payne, Dustin Petersma, Candi Pyne, Janet Reesing, Debi Rodriguez, Eric Rule, Amanda Schoenherr, Alicia Simar, Cynthia Sloan, Debbie Smith, Melinda Springfield, Jason Stansell, Jennifer Thering, Dorothy Weaver, Shawn Weidenbach, Lisa Worley, Angie Wristers, Lori Yacktman, Rob Yarbrough, Amy Young, Beth Zeman, Dawn Barrientos, Martha Galicia, Gloria Jaimes, Santana Subject Math Orchestra Principal Inclusion & Teen Skills Copy Aide Inclusion Language Arts 6 Language Arts 7 & 8 Science 8 Band Language Arts 8 Ath, Hist 8, Study Sk 6 Psychologist PASS Ath, Hist 8, Study Sk 6 Language Arts 7 Asst. Principal Language Arts 6 Athletics/PE Dance ISS Math 6 Registrar Theatre Arts 7, Tech Appl 6 PASS Aid Receptionist Spanish Math 7 & 8 SPED Aid Math 7 Algebra I & Geom Math 6 Admin. Asst. Science 7 Choir Head Custodian Opening Custodian Cafeteria Mgr. Room # Ext 104 5714 212 6226 8 6211 102 5712/7961 15 6246 102 5712/7962 204 5750 116 5726 402 5767 407 5770 114 5724 119 109 5719 101 5711 121 5731 118 5728 13 6212 216 5763 512 6235 503 5745 124 5734 205 5751 12 6213 207 5744 101 1 6220 115 5725 107 5717 104 103 5713 106 5716 217 5764 9 6214 403 5768 309 6245 208 6244 208 6244 322 6229 Lake Travis Middle School Staff Handbook Revised August 2009 ii LAKE TRAVIS MIDDLE SCHOOL 2009‐2010 BELL SCHEDULE 8:40 First Bell 8:45 Tardy Bell 6th Grade Period 1 Period 2 Period 3 6th Lunch Period 3 Period 4 Period 5 8:45 – 9:59 10:05 – 11:19 11:25 – 11:55 11:55 – 12:25 12:30‐1:10 1:16 – 2:35 2:41 – 3:55 7th Grade Period 1 Period 2 Period 3 7th Lunch Period 4 Period 5 8:45 – 9:59 10:05 – 11:19 11:25 – 12:40 12:40 – 1:10 1:16 – 2:35 2:41 – 3:55 8th Grade Period 1 Period 2 8th Lunch Period 3 Period 4 Period 5 8:45 – 9:59 10:05 – 11:19 11:20 – 11:50 11:55 – 1:10 1:16 – 2:35 2:41 – 3:55 Lake Travis Middle School Staff Handbook Revised August 2009 iii Resource Persons Administrative Staff Superintendent Dr. Rocky Kirk Principal Mr. Russell Maedgen Asst. Principal Counselor Counselor Librarian Health Care Principal Secretary Attendance Receptionist Registrar Copy Machine Aide Cafeteria Manager Department Heads Athletics Language Arts Math Science Social Studies Fine Arts Special Education Counseling Dept. Media Services Computer Tech. Mrs. Janet Pyne Mrs. Anne Brown Mr. Rob Greebon Mrs. Joyce Loyd Mrs. Brenna Howell Mrs. Amy Yarbrough Mrs. Kara Barber Ms. Jennifer Stansell Mrs. Debbie Sloan Mrs. Karen Maxwell Mrs. Santana Jaimes Mark Eilers Martha Medlock Jo Ann Hawkins Beth Young Elisa Garrett Dionne Burnett Lynn Davie Anne Brown Joyce Loyd Billy Golden Quick Reference Check Announcements Stansell/Pyne At‐Risk Students Anne Brown Athletics Mark Eilers Attendance Questions Kara Barber Calendar Information Dionne Burnett Computer Tech Spec. Billy Golden Copy Machine Aide Karen Maxwell Custodians Janet Pyne Discipline Referrals Janet Pyne Grade Changes Debbie Sloan Instructional Responsibilities Maedgen Key Requests Janet Pyne Leave/Substitute Info. Amy Yarbrough Lockers Janet Pyne ISS Alicia Schoenherr Maintenance Requests Janet Pyne Master Schedule Maedgen / Sloan Media/AV Needs Joyce Loyd Parking Amy Yarbrough Purchase Requisitions Amy Yarbrough Auditorium Reservations Dionne Burnett Schedule Issues Anne Brown Textbooks Janet Pyne Volunteers Jennifer Stansell Lake Travis Middle School Staff Handbook Revised August 2009 iv Sloan Pyne Greebon Councelor Counselor Admin. Asst. Principal 112 Beninga Duvon 109 Diag/Speech 114 111 Mitchell Clark 113 116 Harvey Medlock 115 Thering 118 Peters ma 117 Eaton 120 Garrett 119 Montgom ery 122 Hanslik 121 Payne 124 ISS 123 School Store Cafeteria 322 Santana Jaimes Library Loyd 318 Lib. Classroom Revised 8/11/09 110 Brown Yarbrough Maedgen Weaver Howell Nurse LAKE TRAVIS MIDDLE SCHOOL 2009‐2010 MAP 104 102 Fletcher Davie Martin/ 106 Luttrell 108 Weidenbach McFarland Wristers 101 Lloreda 103 Johnston 105 O”Connor Worley Springfield Duffourc 107 Lounge Copy Conf Barber 202 Butler 217 203 Storeroom 204 Meaders 205 Simar 206 Jones 207 Smith A. Lemuz Yacktman Courtyard 222 Johnson 223 Knab 224 Garcia Armstrong 312 Johnston 311 216 Reesing 215 Computer Lab 214 Crew Bookroom‐213 212 Macias DeCou 209 Burnett Computer Lab 317 Golden 316 Computer Lab 314 Harris 313 Auditorium Choir Zeman 309 Bandhall Meeks Daniels Jedele/Meneses/ 402 404 Gonzalez 401 Brightwell 407 Weight Room‐501 Gym Belk 506 Gym Eilers Rodriguez 512 Dance Rule 503 Young 403 v ...
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