Wbsarticle - T ECHNICAL A RTICLE Project Scope Management Asadullah Khan ABSTRACT Managing the scope of a project is the most important function of

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Cost Engineering Vol. 48/No. 6 JUNE 2006 M anaging the scope of a project is the most important function of a project manager. The project may be in any sphere of industrial or non- industrial activity, manufacturing or service environment, private or public enterprise, government or non-government undertaking. Effective scope management of a project also ensures the successful management of other key project management areas, including time, cost, and quality. Project scope management can be further sub-divided into its components which include the following. project initiation; scope planning; scope definition; scope verification; and scope change control. At the heart of all project scope components is the work breakdown structure (WBS). All components of scope management interact with each other through the WBS (see figure 1). A WBS, as the name suggests, is a hierarchical breakdown of the project into its constituent elements. Having a detailed WBS means having a large number of levels. This allows for more accurate management of the project. However, detailed WBS also requires devoting more resources to gathering and compiling information for reporting purposes. A decent balance must be achieved between project reporting requirements and the desired degree of control. Some examples of WBS are given in this article. Effective management of scope has a positive effect on other project management areas too. These can include procurement management, contracts management, risk management, and human resource management. The five components of project scope management are presented in this article with WBS at the core. PROJECT INITIATION Projects are initiated in order to satisfy a business need. The business need may arise because of a market demand situation. For example, a company may decide to undertake an expansion project for existing facilities in order to catch up with increasing market demand. A business need may arise to satisfy a new environmental regulation that requires companies to treat and purify effluent streams. Projects undertaken to improve service factors of a customer service company is another example justifying a business need to undertake a project. Figure 2 shows typical business needs that may trigger a project. Once a business need is identified and aligned with a company's strategic objectives, a project may be initiated subject to satisfaction of feasibility criteria. Usually a mini project is authorized and resources assigned to carry out a feasibility analysis before the full-scale project is launched. The project manager is the first full-time resource assigned to the project. Although a discussion on project manager competencies is outside the dimensions of this article, a project manager must be able to display a high level of both management and leadership qualities.
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This note was uploaded on 04/19/2010 for the course CIVL 306455301 taught by Professor Mudiliu during the Three '09 term at University of Sydney.

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Wbsarticle - T ECHNICAL A RTICLE Project Scope Management Asadullah Khan ABSTRACT Managing the scope of a project is the most important function of

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