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Planning the message---part 4---- - P lan n i ng the...

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Planning the Message (Lecture Notes) Stage 1 Write down your purpose It is always a good idea to write down (preferably in one or two sentences) exactly what you are trying to achieve by your message---to help you to organise your material and avoid straying from the point. Stage 2 Assemble the information Jot down all the ideas or points which you think you need to make. You need to select only the essential, relevant information and reject the irrelevant, however much you may feel tempted to include it. Ask yourself questions like ‘Is this really relevant to my message?’ ‘Does my audience (listener or reader) really need to have this information if they are to understand my message?’ ‘Will this help me to achieve my purpose?’ Stage 3 Group the information Rewrite your notes in clear groups. It helps to give each group a heading. The groups will probably become the paragraphs or sections in your finished message and the headings will either remain as headings (if headings are appropriate) or contain the gist of each group and will therefore help you to compose the main sentence of the paragraph, often called the ‘topic-sentence’. Remember that all paragraphs should have only one main idea. All the other ideas in the paragraph will be supporting material – examples, elaboration, illustrations and so on, of the main idea.
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