BUS_361_Week_04

BUS_361_Week_04 - BUS 361 Information Systems in...

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1 1 BUS 361 Information Systems in Organizations and Society aka Project Management Week 4: Planning and the Work Breakdown Structure 2 Agenda for Week 4 Approval Process Questions? Understanding Proposals and Planning What is a Project Charter? Why is it necessary? How is it created Essential elements in a charter What is a Work Breakdown Structure? How do you create it? Break Task 3: Creating a Work Breakdown Structure Break Presenting WBS Why are WBS essential to effective PM? 3 Housekeeping Project Ideas Great ideas ! Quantifying • “you can’t manage what you don’t measure” True? • Requires thoughts early, moves pain to early stage of PM, but remember risk and the cost of changes throughout phases Not all ideas in! • Is there something I need to know? • The role of deadlines in PM • Cost of non-compliance Activity Log
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2 4 Housekeeping Quiz 1 Piece of Cake? 6-10 points correct Video Clips etc. anything else? Groups One volunteer to move to group6? 5 Recap Obtaining clarity in objectives is critical for project success A project overview statement is a systematic way of developing clarity in project scope What were COS again? We developed a POS for A+ Copiers. What was the difference between COS and POS? What do we do with a POS once finished? 6 The Approval Process
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3 7 The Approval Process The approval process acts as a funnel and filter. All ideas are collected, but a smaller number get passed on to planning. 8 The Approval Process The Proposal serves three audiences Who are they? 9 The Approval Process The Proposal serves three audiences Senior Management • Approvals that pass have support from managers for more detailed planning Customer • Proposals clearly identifies need and the customers agrees with the definition. The Team • The Approved POS indicated both the customer and senior managers are interested in the ideas as it is defined.
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4 10 Who participates in the Approval Process? Senior Managers Provide the budget and support Customer Supports the need Resource Managers Find the people and capital required for further planning Project Team Provide expertise to develop plan Project Manager May or may not be involved in POS, but becomes critical resource for developing detailed plan. 11
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BUS_361_Week_04 - BUS 361 Information Systems in...

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