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BUS_361_Week_07 - BUS 361 Information Systems in...

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1 1 BUS 361 Information Systems in Organizations and Society aka Project Management Unit 5: Status Reports etc. Unit 6: Finalizing the Planning 2 3 Agenda for Unit 6 Monitoring Budgets and Schedules Rest of Unit 5 Understanding Network Diagrams Understanding Dependencies and the Critical Path Understanding Resource Scheduling Leveling Break Risk Management Running and Effective Meeting Break MS Project Exercise
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2 4 Housekeeping Quiz 4 - oops Started late Deadline extended Thanks, Osen! Midterm Overview 5 Midterm Overview Multiple Choice 45 questions ( 1 mark each) • 6 questions on MS Project • 39 from textbook and lecture Short Answer 4 questions (5 marks each) 2 hours to complete Bring a Pencil, English-English Dictionary 6 Time for a break
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3 7 Running Effective Meetings 8 Running Effective Meetings If you are good Excellent communications tool Transfer information Establish ownership of information Reinforce expectations, roles, relationships & commitment Foster team-building If you are bad Detrimental effect, worse than no effect 9 Running Effective Meetings Guidelines Can it be avoided? Define purpose & intent Determine who should attend Provide prior agenda Organize logistics Run professionally Build relationships
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4 10 Designing a Group Session Select Participants Create Agenda Opening Meetings Managing Time Closing Meetings 11 Selecting Participants Who attends = What you want to accomplish Don't depend on your own judgment about who should come. Ask several other people for their opinion. If possible, call each person to tell them about the meeting, it's overall purpose and why their attendance is important. Follow-up your call with a meeting notice, including the purpose of the meeting, where it will be held and when, the list of participants Send out a copy of the proposed agenda along with the meeting notice. 12 Developing Agendas Think of overall outcome you want from the meeting Next determine and what activities need to occur to reach that outcome. Organize so that these activities are conducted during the meeting. In the agenda, state the overall outcome Design the agenda so that participants get involved early by having something for them to do right away Ask participants if they'll commit to the agenda.
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