Unformatted text preview: characteristics,
the related cost, delivery time etc. The contractor may propose alternative
concepts that will fulfil the requirements, and may be advantageous over the
described concept in the tender documents. 8 • • • • • • • Explanations of the proposals by the tendering suppliers.
In this stage the suppliers are invited to further elucidate their proposals. It
may include visits to the suppliers manufacturing plant (to check the
potentials, quality design and manufacture capabilities etc.) and a verification
in the suppliers support of the presented specification. In some cases visits are
made to relevant installations earlier supplied by the potential contractor.
Evaluation of the presented proposals
This is the most crucial stage in the whole procurement process. The
evaluation will comprise a large number of technical features (such as: design
approach, component types, sizing of major elements, dimensions of
components, etc.), commercial conditions (delivery time, payment periods,
warranty, liabilities, currency etc.) and some secondary aspects (quality of
communication, language, flexibility, appearance in the proposal stage,
reputation, etc.). It is recommended to prepare a complete overview for the
various assessment criteria and in many cases a consulting engineering
company is invited to support in this stage in order to assure an objective
assessment of the various proposals.
Confirmation of available budgets
After the evaluations it will be clear which consequences will result from the
planned ordering of equipment (total value, payment terms, project team,
travel expenses etc.). Then it must be checked whether the organisation who
wants to install (acquire) the new equipment is really prepared to provide the
funding, to guide the implementation and accommodate the commissioning.
This is necessary before the final contracting can start.
Finalising the contract
After negotiating the definite technical specifications and all commercial
conditions, a contract should be made in such a way that both parties feel
satisfied with the final result. The intent of the contract must be clearly
described and all the expected deliverables must be clear to both parties. For
large procurements (> 0.5 mio Euro) it will be necessary to inform the works
council. In many cases it is recommended to start informing the works council
in a very early stage especially when new equipment will support automation
or when new equipment will change work procedures, will require less people
etc. The contract will describe how the supplier will conform with the pending
CE-directives (“Machinerichtlijn”). A relevant flow diagram is given in
The supplier will deliver a complete set of design drawings including a listing
of all sub-contractors for the major components. In this stage the supplier and
the principal will cooperate very intensively.
Manufacture, erection and commissioning
During manufacture the principal will monitor the qu...
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This note was uploaded on 06/06/2010 for the course FF wb3094 taught by Professor Loderwy during the Spring '10 term at Renmin University of China.
- Spring '10