accessible Word tips - Tips for Creating Accessible Word...

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Tips for Creating Accessible Word Documents Structure the Document Structure the content with hierarchical headings such as title, heading 1, heading 2, etc. by applying Styles and Formatting in Word (“View -> Formatting Palate -> Styles”), so the screen reader could skip to the desired heading (for more information see back). Minimize Paragraph Returns Format the layout or spacing between paragraphs by modifying the Style and Formatting in Word (“View -> Formatting Palate -> Alignment and Spacing”), not by pressing the Enter key on the keyboard since the screen reader would read all those carriage returns as “blank” (for more information see back). Clarify Images and Hyperlinks For all images such as photos, clip art, diagrams, etc. in the content, include text equivalent information such as Alternative text* or Caption (Right-click on graphic) to explain the image; otherwise, the screen reader skips over the image. For Mac users, there is no Alternative text feature. Select Caption function from the Insert menu and apply font color the same as the background color.
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