[Andrew_Stellman,_Jennifer_Greene]_Head_First_PMP_(z-lib.org).pdf - Chapter 1 Introduction Why get certified Table of Contents Chapter 1 Introduction

[Andrew_Stellman,_Jennifer_Greene]_Head_First_PMP_(z-lib.org).pdf

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Unformatted text preview: Chapter 1. Introduction: Why get certified? Table of Contents Chapter 1. Introduction: Why get certified?................................................. 1 Section 1.1. Do these problems seem familiar?.............................................................................................................................. 2 Section 1.2. Projects don't have to be this way............................................................................................................................... 4 Section 1.3. Your problems... already solved.................................................................................................................................. 5 Section 1.4. Let's start with the areas of responsibility................................................................................................................. 12 Section 1.5. A PMP certification is more than just passing a test................................................................................................. 16 Section 1.6. Meet a real-life PMP-certified project manager........................................................................................................ 17 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 1 1 Introduction Why get certified? -XVW\RXZDLWWLOO,KDYHP\ 303³HYHU\RQHEDFNKRPHZLOO EHVRLPSUHVVHGZLWKDOOP\ VXFFHVVIXOSURMHFWV Tired of facing the same old problems? If you’ve worked on a lot of projects, you know that you face the same problems, over and over again. It’s time to learn some common solutions to those problems. There’s a whole lot that project managers have learned over the years, and passing the PMP® exam is your ticket to putting that wisdom into practice. Get ready to change the way you manage your projects forever. this is a new chapter 1 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 2 same old, same old Do these problems seem familiar? Kate’s boss promised a delivery date that she couldn’t possibly meet. The Boss’s delivery date When the project will actually be done te Copyright Safari Books Online Ka#1673621 Then, when the project was halfway done, the customer demanded a big change. Start 1/2 Way How Kate’s budget should have worked Finish $0.00 How the budget actually worked Start Kate’s plan had the project spending exactly what was budgeted. 1/2 Way Finish $0.00 2 -$14,760.53 Chapter 1 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Page 3 Return to Table of Contents introduction to the pmp exam Then, just as the project was about to be completed, someone noticed a typo, and 10,000 leaflets had to be reprinted. One simple typo, and now the project is overbudget and dissatisfying to the customer. +HOORWKLVLVZKDWALL SURMHFWVDUHOLNH:KDW HOVHGR\RXH[SHFW" you are here  3 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 4 PMBOK® guide saves the day Projects don’t have to be this way It may seem like all projects have these types of problems, but there are proven solutions to them… and someone else has already done a lot of the work for you! Realizing that all projects have common problems with solutions, The PMBOK® Guide is put together to pass those solutions on to you. The PMBOK® Guide was created by a team of experts, drawing on the collective wisdom of many project managers… … …all around the world Inputs The PMBOK® Guide contains best practices for dealing with problems that happen on nearly every project. e No book contains allctth oje pr of ge led ow kn s management becauseg…it’ at’s constantly changin Guth . ide a is ok bo is why th 4 is a The PMBOK® GuidePMs standard for what lps need to know. It he liar you avoid those fami problems. Chapter 1 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 5 introduction to the pmp exam Your problems… already solved Every project eventually runs into the same kinds of issues. But a project manager with good training can spot them and quickly figure out the best solutions. The PMBOK® Guide will help you: 3 Learn from past projects that have run into similar problems to avoid running into them again. 3 Plan and execute your projects to avoid common pitfalls. er avoid these. Common pitfalls: bett The PMBOK® Guide has great ideas on how to estimate your tasks and put them in the right sequence to get your projects done as quickly and efficiently as possible. It outlines techniques for planning and tracking your costs. It helps you learn how to plan for and protect against defects in your project. you are here  5 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Page 6 Return to Table of Contents what project managers do The PMBOK® Guide is really just a collection of things that you probably already know a lot about. It defines four major areas of responsibility for a project manager. We’ve listed these four areas below; your job is to write down what you think each area of responsibility means. 1. Identify the requirements for the project 2. Establish objectives that can be achieved 3. Balance scope, time, and cost 4. Satisfy everyone’s needs 6 Chapter 1 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 7 introduction to the pmp exam Process Group Magnets In addition to the four areas of responsibility, the PMBOK® Guide divides up the generally recognized good project management practices into 44 processes that fall into 5 process groups. See if you can match the process group magnets below into the right blanks, in the right order. These two groups operate in a cycle. Here’s where you figure out what your project’s high-level goals are. This is where you figure out how you will do all of the work. This is where the work gets done. Here’s where you fill out all of your final paperwork and get paid for the work you’ve completed. This means tracking the work, looking for problems and fixing those problems before they derail your project. Closing Executing Monitoring & Controlling Initiating Planning Here are a bunch of magnets t fell off the fridge! They used to show thetha process groups: draw them in above the appropriat e blanks so that they’re in the right order. you are here  7 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Page 8 Return to Table of Contents communication’s the key The PMBOK® Guide is really just a collection of things that you probably already know a lot about. It defines four major areas of responsibility for a project manager. We’ve listed these four areas below; your job is to write down what you think each area of responsibility means. 1. Identify the requirements for the project Figure out what it will take to make the project a success. This is where you ask what the project is all about. 2. Establish objectives that can be achieved rs Don’t worry if your anse we sam e th y aren’t exactl as ours. There are lots ese of ways to describe th responsibilities. Plan out the goals that your team will work toward and the way you’ll achieve them. Everyone needs to agree on the goals so they make decisions that help each other succeed. 3. Balance scope, time, and cost Keep track of how your project is doing compared to its planned schedule, budget, and quality requirements. Any time you make a change that affects one of those three, the other ones are affected, too. So, you always need to manage them together. You DO have to manage all three. For a project to be a success, you need to deliver what you said you would on time and within budget. 4. Satisfy everyone’s needs Communicate with everybody who is affected by your project. 8 A lot of a PM’s job is about communication. Chapter 1 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 9 introduction to the pmp exam Process Group Magnets Solutions In addition to the four areas of responsibility, the PMBOK® Guide divides up the generally recognized good project management practices into 44 processes that fall into 5 process groups. See if you can match the process group magnets below into the right blanks, in the right order. Looking at the outputs from the executing process group and comparing them to the plan constantly helps you make decisions about what to do to stay on track. All of the stuff that’s produced in the executing process group is monitored in the next group. Initiating This process group includes processes to create and define a really preliminary version of your project’s scope. Planning Executing This is where you plan for how you’ll manage all aspects of the project including scope, risk, time, cost, quality, and a few more. Relax Here’s where all the work gets done. Monitoring & Controlling The recommendations that come from comparing work to your plan and make adjustments as needed. Closing Once the work is done, you need to fill out all of the required paperwork so that your company will have records of what you did. You should also make sure that the team you are using gets released so they can work on other projects. You’re going to cover all of this information in a lot more depth soon, so for now, just sit back and relax! You’ll understand a lot more about project management if you’re not worrying about getting it all this minute. Using this book together with the PMBOK® Guide, you’re going to do much more than just learn this stuff by rote for the exam—you’re going to understand these concepts. you are here  9 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Page 10 Return to Table of Contents know the knowledge areas Across all of the process groups, there are 9 knowledge areas that span all of the different kinds of information you’ll need to keep up with to manage your project. Match the knowledge area, on the left, to the description of what that knowledge area focuses on. Risk Defining contracts and choosing a contractor to do work on your project. Quality Keeping everybody working toward the same goal and dealing with changes. Scope Budgeting your project and tracking the money you are spending. Procurement Getting the people who will do the work and keeping them motivated. Communication Planning for things that could happen (positive or negative) and dealing with them when they do. Time Making sure that you build the right product and that you do it as efficiently as possible. Integration Figuring out who should talk to whom to keep everybody in the loop on your project. Cost Estimating the time it will take to complete your project and making sure you meet the deadlines you set. Human Resources Defining the tasks that will (and won’t) be done on the project. Answers on page 18. 10 Chapter 1 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 11 introduction to the pmp exam $UHDVRIUHVSRQVLELOLW\« SURFHVVHV«SURFHVVJURXSV« NQRZOHGJHDUHDV«ZKDWGRHV DQ\RIWKLVKDYHWRGRZLWK mySURMHFW" All of these terms are ways of organizing your project, and solving common problems. Remember, The PMBOK® Guide is the collective wisdom of a lot of people, so you can use it to learn from their experience rather than having to learn it the hard way on your own for yourself. you are here  11 Chapter 1. Introduction: Why get certified? Head First PMP By Jennifer Greene, Andrew Stellman ISBN: 9780596102340 Publisher: Prepared for Ann Cherkis, Safari ID: [email protected] O'Reilly Print Publication Date: 2007/03/27 User number: 1673621 Copyright 2008, Safari Books Online, LLC. This PDF is exclusively for your use in accordance with the Safari Terms of Service. No part of it may be reproduced or transmitted in any form by any means without the prior written permission for reprints and excerpts from the publisher. Redistribution or other use that violates the fair use priviledge under U.S. copyright laws (see 17 USC107) or that otherwise violates the Safari Terms of Service is strictly prohibited. Chapter 1. Introduction: Why get certified? Return to Table of Contents Page 12 core job duties Let’s start with the areas of responsibility One of the ways that the PMBOK® Guide organizes information is into four areas of responsibility: Identify the re...
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