Investment Clubs Manual078 - 68 October 2008 The Annual...

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Unformatted text preview: 68 October 2008 The Annual General Meeting This is the most important date In your club's annual calendar. It marks the end of a chapter in the club’s history and a new beginning. It’s a time for looking backwards and forwards Matters affecting the heart and future of the club can be discussed and far-reaching decisions made. For these important reasons, it is imperative that all members are encouraged to attend the AGM and that they are given plenty of prior notice of the date and the contents of the agenda. There are no hard and fast rules for an annual meeting but we suggest that if you follow these guidelines the event will run smoothly. - Establish the date and venue of the AGM a year ahead. It should coincide with your club’s year end. - Two months before the AGM the secretary should invite members to submit In writing any resolutions they would like to have considered and voted on at the AGM. . At least a month before the AGM the secretary should send out all the documentation relating to the meeting.Thls should include the Agenda (see below) together with nomination forms enabling members to nominate club officers for the coming year. The form should point out that anyone putting forward another club member for any office should first obtain the permission of the member. A date for the return of the nomination forms should be at least two weeks prior to the AGM to enable the secretary to prepare voting forms. Other documentation, for example the chairman’s report and the treasurer's report. can be circulated at the meeting so that they will be as up—to—date as possible. ProShare Investment Club THE MANUAL ...
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