prioritizing - ProFile 3 UNIT 3 Prioritizing JUST IN TIME...

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Unformatted text preview: ProFile 3 UNIT 3 Prioritizing JUST IN TIME DIARIES AND YEAR PLANNERS A way of managing supplies and components so they are arrive just when they are needed. Year planners which exist as a poster / wall chart are an excellent way of visualizing the plan for the year. Colour-coding can help to make this even clearer, for instance, a green sticker could tell you when a project needed to be started, and a red sticker show you its end or deadline. This means that businesses have less money tied up in inventory (stock) and need less space in which to store it. Just in Time has been perfected in Japan, particularly in car factories such as Toyota. Just in Time requires close links and trust between manufacturers and suppliers. DELEGATION Delegation is a key management skill which inexperienced managers often have problems with. However, successful delegation is important because it means that it frees the manager for more important tasks. Top management needs to learn how to delegate so that they can focus on strategy and planning. It is also important for junior staff who are helped to develop through the tasks they are entrusted with. The right kind of delegation will motivate them. For delegation to work it needs to be SMART. S = specific: explain exactly what you want done. M= measurable: say how the task will be assessed. A = agreed: get a genuine agreement between all parties that it is reasonable. R = realistic. T = time, set a reasonable deadline. PRIORITIZING Working time is limited so it is important that people learn how to prioritize. People have to learn how to distinguish between essential tasks, everyday tasks, and secondary tasks. It is generally accepted that as far as possible tasks should be grouped. For instance, all email messages, or telephone calls should be treated as a single task and done together. Handling the work that falls on your desk is another important skill. A lot of time can be wasted going through papers time and time again. We need to develop the (difficult) habit of only handling each piece of paper or document once. This involves deciding either to act on the document immediately, leaving it till later, filing it, or throwing it away. Giving a task without saying how or when it should be done is ‘dumping’. See the ProFile Student’s site: www.oup.com/elt/profile Photocopiable © Oxford University Press ...
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