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Unformatted text preview: ProFile 3 UNIT 3 Prioritizing
JUST IN TIME DIARIES AND YEAR PLANNERS A way of managing supplies and components
so they are arrive just when they are needed. Year planners which exist as a poster / wall
chart are an excellent way of visualizing the
plan for the year. Colour-coding can help to
make this even clearer, for instance, a green
sticker could tell you when a project needed to
be started, and a red sticker show you its end
or deadline. This means that businesses have less money
tied up in inventory (stock) and need less
space in which to store it. Just in Time has
been perfected in Japan, particularly in car
factories such as Toyota. Just in Time requires
close links and trust between manufacturers
Delegation is a key management skill which
inexperienced managers often have problems
with. However, successful delegation is
important because it means that it frees the
manager for more important tasks. Top
management needs to learn how to delegate so
that they can focus on strategy and planning.
It is also important for junior staff who are
helped to develop through the tasks they are
entrusted with. The right kind of delegation
will motivate them. For delegation to work it
needs to be SMART.
S = specific: explain exactly what you want
M= measurable: say how the task will be
A = agreed: get a genuine agreement between
all parties that it is reasonable.
R = realistic.
T = time, set a reasonable deadline. PRIORITIZING
Working time is limited so it is important that
people learn how to prioritize. People have to
learn how to distinguish between essential
tasks, everyday tasks, and secondary tasks.
It is generally accepted that as far as possible
tasks should be grouped. For instance, all email
messages, or telephone calls should be treated
as a single task and done together.
Handling the work that falls on your desk is
another important skill. A lot of time can be
wasted going through papers time and time
again. We need to develop the (difficult) habit
of only handling each piece of paper or
document once. This involves deciding either
to act on the document immediately, leaving it
till later, filing it, or throwing it away. Giving a task without saying how or when it
should be done is ‘dumping’. See the ProFile Student’s site: www.oup.com/elt/profile Photocopiable © Oxford University Press ...
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- Spring '10