Grammar & Mechanics Module 3

Grammar & Mechanics Module 3 - BA 324 Business...

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BA 324 – Business Communication Fall 2010 – Holmes Module Three Using Active and Passive Voice Strategically Verbs may be in the active or passive voice. When the verb expresses an action directed by the subject toward the object of the verb, the verb is said to be in the active voice ( Jamie sends messages). Verbs in the active voice are direct and forceful; they clearly identify the doer of the action. For these reasons, writing that frequently uses the active voice is vigorous and effective. It is called the voice of business . When the action in a verb is directed toward the subject, the verb is said to be in the passive voice ( Messages were sent by Jamie ). The passive voice is effective when the action is more important than the doer or when the doer is unknown or should not be revealed ( Sloppy errors were made in the report ). The passive voice is sometimes called the voice of tact because it can be used to avoid mentioning the performer of the action. To decide whether a verb is active or passive, first identify the subject and verb in a sentence. Is the subject doing the acting or being acted upon? Another clue in identifying passive-voice verbs is that they generally include a to be helping verb, such as is, are, was, were, being, or been. Passive: A new movie was released. [The subject is movie ; the passive-voice verb is was released ]. Active: Pixar released a new movie. [The subject is Pixar ; the active-voice verb is released .] Passive: A law protecting oak trees was being considered. [The sentence subject is law ; it is not doing the acting. It is being acted upon. We don't know who is doing the acting. The passive-voice verb is was being considered. ] Active: Legislators were considering a law protecting oak trees.[The subject is legislators ; it is performing the action. The active-voice verb is were considering .] In the following sentences underline the sentence subjects once and verbs twice. Then in the space provided, write Active or Passive to identify the voice. 1. Employees in many companies send careless e-mails. _____ 2. Employees in some companies were fired for sending careless e-mails._____
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3. Communication and computer skills are required by hiring companies. _____ 4. A new program was devised for making automatic payments. _____ 5. Erin immediately sent e-mail messages to all committee members. _____ Convert the following passive-voice sentences to active voice. Normally you can change a verb from passive to active voice by making the doer of the action—usually contained in a by phrase—the subject of the sentence. If no by phrase is provided, make up a logical subject. Be ready to discuss the strategy (pros and cons) of each version.
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