OPMA 5364 Part 6

OPMA 5364 Part 6 - OPMA 5364 Project Management Part 6...

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Unformatted text preview: OPMA 5364 Project Management Part 6 Project Control Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 2 Topic Outline: Project Control Project control steps Measuring and monitoring system Resource allocation and resource conflicts Project accelerating/crashing Resource loading and leveling Project control exercise Project tracking tools Earned value analysis Microsoft Project example Scope creep and change control system Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 3 Project Control Project control taking corrective actions to keep the project on target toward meeting its performance goals (time, cost, deliverables) The project manager has final responsibility for project control There are many ways to exert control; the PM must decide which is most appropriate Resource allocations, funding decisions, personnel assignments, change in priorities Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 4 Project Control 3 Steps 1. Measuring & Monitoring Identifying/tracking key performance metrics 2. Evaluating Analyzing causes of problems and potential corrective actions 3. Correcting Taking corrective actions to bring project performance back in line with goals Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 5 Measuring & Monitoring System Many issues must be decided for a good measuring and monitoring system What should be measured and monitored? How should it be measured? Who should monitor it? How should it be monitored? When should it be monitored? Where should info be stored? Who should have access to info? Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 6 Project Reports as a Control Tool Reports are one way to give many different people a chance to look for potential problems They also can keep everyone updated about the current project status Everyone concerned with the project should receive reports containing info. relevant to issues under their control What types of info. should an engineer working on a project receive, vs. senior management? When should these reports be provided? Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 7 Resource Allocation Resource allocation can be used as a control mechanism Allocating more, less, or different physical resources can affect the progress of activities, and can affect their cost and/or the quality of outputs/deliverables as well Assigning more, less, or different employees also can affect project performance Allocating more or less funds to an activity is yet another way to affect project performance Copyright 2004, Dr. Greg Frazier Part 6 - Project Control 8 Resource Conflicts Sometimes a limited resource is needed (at the same time) by several activities in one project or by different activities in multiple projects (so some of the activities must wait) Setting priority rules for which activity get the...
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OPMA 5364 Part 6 - OPMA 5364 Project Management Part 6...

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