E-mail Etiquette

E-mail Etiquette - E-mail Etiquette in Job Correspondence...

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E-mail Etiquette in Job Correspondence E-mail has long been used as an informal means of communication. Now it’s becoming popular in formal business settings. Today e-mail is often used in the job application process, so students need to take time to think through the content of e-mail messages they send to employers. An e-mail message to an employer should never just say, "See attached." The receiver may not even open the attachment! As well, all attachments should contain the writer’s name. Nothing is more frustrating for a potential employer than downloading an attachment called “CV” or “Cover Letter” onto the desktop where there are dozens or hundreds of other files with the same name. To be taken seriously and given credibility by potential employers (and other business and academic readers), avoid these common mistakes: Using emoticons (:o) Being too informal Misspelling words Using poor grammar Writing everything in lower case (without necessary capital letters) Writing everything in upper case Spelling words they way they sound (as you would in a text message) Because e-mail has become a mainstream form of communication, students may not easily switch from casual e-mail to professional e-mail. I recently cautioned a student to be more professional after reading an e-mail he sent me that was full of emoticons and phonetic spellings. For example, he used "R" for "are" and "i" for "I.” We discussed how his sloppy writing could greatly affect his ability to get a job, and worked extensively on what he might write in an e-mail message to an employer. A few days later, the same student sent me an e-mail asking me to write him an important letter of recommendation. Although we had discussed his usage, he still had several mistakes!
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E-mail Etiquette - E-mail Etiquette in Job Correspondence...

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