Office Opening Checklist

Office Opening Checklist - Office Opening Checklist Purpose...

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Unformatted text preview: Office Opening Checklist Purpose This tool was designed to help you select and open a new office location. Done Selecting the New Location Completed Draft a Vision Statement for the New Office Enter Date Define Key Requirements for New Location Enter Date Complete Office Evaluation Matrix exercise Enter Date Select Location based on Key Requirements Enter Date Submitting the Proposal Completed Legal Review (terms of the lease) Enter Date Draft Partnership or Space Sharing Agreement Enter Date Submit Amended Conditions for return Enter Date Submit Security Deposit Enter Date Arrange Moving date with Property Manager Done Enter Date Draft Revenue Cash Flow Statement Done Enter Date Draft Expenses Cash Flow Statement Enter Date Moving into the New Office Completed Notes 6 - 12 Months before the Move Create a moving task force Enter Date Nominate a moving coordinator Enter Date Meet with the new property manager Enter Date Decide on office configuration Enter Date Chose the move day Enter Date Identify new contractors Enter Date Arrange installation date for all utilities Enter Date Obtain necessary permits Enter Date 2 - 6 Months before the Move Confirm Moving date with property manager Enter Date Obtain quotes from movers Enter Date Hire movers and check references Enter Date Evaluate existing telephone systems Enter Date Evaluate internet connectivity Enter Date Test copy machines Enter Date Notes Notes Test fax machines Enter Date Test networking and server room conditions Enter Date Upgrade existing systems where necessary Enter Date Secure service elevator with property manager Enter Date Order office furniture Enter Date Order supplies Enter Date 1 - 2 Months before the Move Configure seating arrangements Enter Date Arrange employee/client parking Enter Date Inventory and tag items at old office Enter Date Obtain moving crates/boxes Enter Date Begin packing common areas Enter Date 1 Month before the Move Assign new phone numbers and extensions Enter Date Notify – Change of Address Enter Date All hands meeting (address issues) Enter Date Confirm with property manager Enter Date Obtain temporary storage space Enter Date 1 Week before the Move Test existing systems where necessary Enter Date Provide secure access to employees Enter Date Update employee contact information Enter Date Update website with new location Enter Date Employees must pack personal space Enter Date All hands meeting about the move Enter Date Provide directions for employees and clients Enter Date Inspect the new building Enter Date On Moving Day Complete final walk through/take possession Enter Date Clean out old office Enter Date Move office furniture to new location Enter Date Prepare for expected shipments (supplies, etc) Enter Date Collect old access cards Enter Date Add to tasks as required Enter Date Add to tasks as required Enter Date Add to tasks as required Enter Date Add to tasks as required Enter Date Done Post Move Checklist Completed Schedule orientation session Enter Date Check mail at old office periodically Enter Date Schedule training as required for new facility Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Insert outstanding tasks below Enter Date Inse rt outstanding tasks below Enter Date Notes ...
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