Amacom - Modern Project Management (Ocr) - 2001 ! - (By Laxxuss)

We will however show how to get around this problem

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Unformatted text preview: you may not be in what is called Gantt Chart View, or you may not have the Entry table displayed on the left-hand side of the window. You can check this by clicking on the View control button and selecting Gantt Chart . Then click on the View control button again, and select Table. This will bring up yet another menu. Select Entry. Now the Project window should look like Figure 7- 1. To change a start date once one has been entered, select the Project Information option from the Project menu. Then reenter the start date in the Start date box. The Project User's Guide calls entering tasks into the project file creating a task list . To enter a task from the Gantt Chart view, you simply type the task's name in the Task Name column , and then press the Enter key. Doing this causes the cursor to move down one row so you can enter the next task's name in the Task Name column. In addition to entering a task's name, we need to enter its duration (how long it will take) and what the precedence relation- Figure 7-1. Empty Microsoft Project Gantt chart screen. ships are with other tasks. The observant reader will notice that durations are a scheduling concept and not a sequencing concept. This is a problem in using Microsoft Project for task sequencing because it does not differentiate between the two. We will, however, show how to get around this problem. The concepts of sequencing and scheduling were explained in Chapter 2, but we will review them as we enter this information into the example project scheduling file. The Project User's Guide devotes a chapter to entering just the project names and durations and then another chapter to entering the precedence relationships (called linking and also dependencies in the User's Guide). Moreover, these two chapters describe how to do this only in the Gantt Chart View. We will give a much more concise explanation of how to enter the task data, and we will introduce the Chart View, which is much more useful for visualizing the task sequencing than the Gantt Chart View. Although Project supports the Page 172 PERT Chart View, it is only mentioned but not explained in the User's Guide . This seems curious, since most project schedulers make extensive use of PERT charts. Perhaps the reason is that the User's Guide does not distinguish task sequencing from task scheduling. It emphasizes displaying only the schedule that shows the relationship of the tasks to a time line. The Gantt Chart View is a more concise view for a time line, especially on a computer display. PERT charts tend to take up more space. They are the kind of charts you often see adorning the office walls of a project scheduler. But, in the task sequencing phase, we are not yet interested in the scheduling dates; rather, we are interested in the task dependencies. If we do not require that a PERT chart be displayed with all the tasks lined up on a time line, what is called a time-phased PERT chart , then PERT charts can also be represented economically in a display wi...
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This note was uploaded on 01/11/2011 for the course ACC 9 taught by Professor Yeetan during the Spring '10 term at Sunway University College.

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