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Unformatted text preview: Control and Variance Tracking tools within Modern Project control the values of these other budgets. These are explained in the next chapter. 2.3.4— The Task Budget Listing Report We are now in a position to display (or print out) another report, called the Task Budget Listing. The Task Budget Listing report is displayed or printed the same way the WBS Listing is displayed or printed. To display the report, click on the Task Budget Listing button on the Main Menu. What you see should look like Figure 2- 9. The data displayed in this report are the budgeted (estimated) quantities for each task. You will notice that the budgeted man-hours are all zero at this time because we have not yet estimated the work. At this point in the example project (which we assume to be the beginning of the project), the budgeted quantities are the same for each of the budgets and the forecast because no changes to the project plan have yet occurred. Later it will be shown how to enter change information into the database that will cause these budgeted quantities and man-hours to be updated and thus possibly end up different for each budget type. Page 39 TE
Figure 2-9. The Task Budget Listing. AM FL Y
Team-Fly® Page 40 2.4— Sequencing the Work The next step in developing a project plan, after subdividing the work into packages and quantifying those packages, is to sequence the individual tasks within the work packages. Sequencing the work is not scheduling, and it is probably a mistake to try to sequence and schedule the work simultaneously. Nevertheless, sequencing the work and scheduling the work are related planning steps, and some find them hard to conceive of when separated from each other. Both are necessary to produce a schedule for the project. By a schedule for the project is meant a set of start and end dates, one pair for each task, each work package, and each control package. The schedule is used not only to control when individual pieces of work are started, but also to "time-phase" the labor-hour budget to produce a project plan , which is often referred to as the project baseline. Time phasing the budget is a powerful mechanism for project monitoring and control, as will be explained in Chapter 3. One should think of sequencing the work as the creative, mental process involved in producing the project schedule and of project scheduling as the mechanical part of producing the actual collection of start and end dates for each of the tasks, work packages, and control packages. For projects of any significant size, project scheduling is usually done with the help of an automated project scheduling tool. Automated scheduling tools have been available for more than three decades. But none of these tools has ever been capable of figuring out how the tasks of a project relate to each other. Humans have to figure that out and tell the scheduling tools. Thereafter, the scheduling tools can perform the laborious computations to compute the "optimal" set of start and end dates for the project. "O...
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This note was uploaded on 01/11/2011 for the course ACC 9 taught by Professor Yeetan during the Spring '10 term at Sunway University College.
- Spring '10