FUNK_WEEK4-Project

FUNK_WEEK4-Project - RECORDS AND INFORMATION MANAGEMENT...

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RECORDS AND INFORMATION MANAGEMENT Prepared for Gordon Whitehead Information Technologies Strategies (BM321A) Marylhurst University, Portland OR
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Prepared by Greg Funk Student of Marylhurst University Resident of Wilsonville, Oregon June 7, 2009 TABLE OF CONTENTS EXECUTIVE SUMMARY……………………………………………. .……………………. . iii SUMMARY…………………………………………………………………………………. 1 DISCUSSION OF FINDINGS………………………………………………………………. . 4 ii
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Enhance current system of file shares, e-mail and websites. .……………….………. . 4 Move all documents and knowledge in SharePoint. .……………………………. .…… 4 Move all collaboration to Web 2.0 options such as Google Apps or Office Live. ……. 5 Investigate and utilize open source document management systems. …………………. 6 RECOMMENDATIONS……………………………………………………………………. .. 7 COST AND IMPACT ………………………………………………………………………. .. 10 REFERENCES……………………………………………………………………….….…… 11 iii
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EXECUTIVE SUMMARY After over 30 years of collecting knowledge, Oregon Child Development Coalition has reached a point where it has become difficult to manage that knowledge within its current procedures. Research and review has been completed of the following possible solutions Enhance current system of file shares, e-mail and websites Move all documents and knowledge in SharePoint Move all collaboration to Web 2.0 options such as Google Apps or Office Live Investigate and utilize open source document management systems Information Management Journal was main source of research, with other minor sources also being used. The recommendation is for OCDC enter into several pilot programs to evaluate three of the possible solutions listed above. After the pilot programs, OCDC should be in a good position to implement a plan that can be used throughout the agency. iv
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SUMMARY Oregon Child Development Coalition (OCDC) started in 1970 out of the need to provide children with a safe educational environment while their parents worked in the fields of Oregon. The structure of OCDC is divided up between a Central Office located in Wilsonville and ten counties located throughout the state. Central Office is tasked with the planning and training tasks and the counties deliver the services directly to the children and their families. Head Start services are covered by many different regulations, some state and some federal. Most of these regulations are part of the Head Start Act and referred to as the Head Start Standards. Central Office is required to make documents and trainings that take the HS Standards and institutionalize them into OCDC’s work plans and procedures. The management at the county level then takes the work done by Central Office and puts it into operational plans
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FUNK_WEEK4-Project - RECORDS AND INFORMATION MANAGEMENT...

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