Lecture 1_WP memos email

Lecture 1_WP memos email - thewritingprocess &...

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the writing process letters, memos, and e-mail
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the writing process 1. identify your purpose (develop your ideas) 2. learn about your audience 3. collect data 4. prepare an outline 5. write a rough draft 6. create visual support 7. rewrite (edit and revise) 8. produce a final draft (proofread)
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bear in mind Writing is a process and it is hard work,  even for “good” writers.
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what is your purpose? to inform? to recommend? to request? to direct?
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audience analyze your audience who  will read your document? why  will they read your document? what  do these readers need to know? what  is their attitude likely to be? how  will they likely use the information?
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why do you speak to non-experts? to get/maintain funding or authorization to report and resolve problems to meet customer/client needs to communicate within interdisciplinary  teams to get community/stockholder support
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today’s reader is often in a hurry doesn’t read too well doesn’t  like  to read wants information  quickly wants information  easily
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what managers read in a report 10% 50% 15% 60% 100% Appendix Conclusion Body Introduction Summary
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writing for your audience clear communication is the responsibility  of the writer, not the reader
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Lecture 1_WP memos email - thewritingprocess &...

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