Groups and Teams part 2 meetings and brainstorming

Groups and Teams part 2 meetings and brainstorming - Groups...

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Unformatted text preview: Groups and Teams Groups Part 2: Meetings Meetings: Meetings: Best Practices Best 1. Meet only when agenda justifies the cost and only with the necessary people. Costs and benefits of meeting: • • • 1. Preparation effort Participant time Marginal return of a meeting format Agendas Agendas 1. Obtain input on matters to be covered from each attendee Distribute background information on meeting topics at least 1 day in advance 1. 1. Write agenda in outcome language, e.g., • • • • “We will agree upon our precise task goals.” “We will assess our resources” “We will determine the best means to divide group responsibilities” “We will set time frames for task completion” 1. Keep discussion focused on these outcomes. Conducting Meeting Conducting 1. Lead with “rules of trust” rather than “rules of order and competition” Putting the results into Practice 1. (“TAR” = Task Action Record) Record, distribute and follow up on all decisions and commitments On On “Turbocharge your Meeting” “Solve it Once” Brainstorming Brainstorming Best Practices 1. Define the problem/task “Shared Data Set” Establish criteria that fit the problem/task Keep focus on the problem/task 1. 1. Getting Started Getting Do we need clarification of the task? What are our skills? Developing leadership and team skills Developing Ideas Developing • Ensure that no one criticizes or evaluates ideas during the session Interpersonal risk and face Stifles creativity Cripples the free running nature of a good brainstorming session • • • Jammin’ Jammin’ • Encourage enthusiasm, spontaneity Encourage quieter members of the group • Riffin’ Riffin’ • Develop on other people's ideas As many ideas as possible • • practical ones to wildly impractical ones • Don’t get bogged down Moving to Stage Two Moving • Note every idea Flip chart, white board Then evaluate the ideas • • Evaluation Evaluation Compare ideas with criteria and available resources Revisit criteria if necessary Draw up the Plan Draw Set a timeline Allocate responsibilities Accountability Set communication plan On On Group Decision Making that Works ...
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This note was uploaded on 02/28/2011 for the course COM 230 taught by Professor ? during the Spring '06 term at ASU.

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