ADMIN_Division Election ProcessFINAL_10-29-2015.doc - Division Election\/Appointment Process Last updated Approved by IIE TVPs Background on Elections

ADMIN_Division Election ProcessFINAL_10-29-2015.doc -...

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Division Election/Appointment Process Last updated: Oct 29, 2015 Approved by IIE TVPs: October 12, 2012 Background on Elections Many of IIE’s divisions annually elect their board of directors, while others appoint new members to the board of directors. o The positions and their terms for each division are defined in their by-laws The purpose of this document is to define the election and appointment process and procedures. These policies and procedures must be followed by all divisions each year for all offices held. Process for Division Officer Elections/Appointments Each division has a specific time frame for officer elections/appointments. Terms either start April 1 or June 1 each year. The IIE staff contact for administering this process is Elaine Schwartz, [email protected] . Task Description Time needed Applies to: Organize nominating committee Past-president typically chairs and forms the nominating committee (although another board member may be designated to perform this task). 4 weeks to form committee and review the standard nomination form and standard call for nominations, included in this packet. Elected/appointed Call for nominations Nominating committee chair gives to Elaine to publicize and begins individual solicitation of candidates 2 weeks from time Elaine receives it to email broadcast date. Open for 4 weeks from email broadcast. Elected/appointed Generate list of potential candidates (if not holding a call for nominations) Alternately, past- president can generate a list of potential candidates and solicit them to complete nomination form 2 weeks Elected/appointed Candidate selection Nominating committee reviews nominations and determines slate of candidates 2 weeks Elected/appointed 1
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Board votes Board votes to accept or reject the nominating committee’s selection(s) 1 week Appointed Provide names to Elaine to prepare ballot Elaine prepares electronic ballot, prepares email notification for members 2 weeks to schedule and prepare Elected Election opens
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