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technical writing_chapter10notes

technical writing_chapter10notes - Contents of a Summary A...

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Contents of a Summary A summary should concisely answer the readers’ two most important questions: 1. What findings does the report or meeting offer? 2. How do those findings apply to my business, research, or job Effective summaries are usually 5 to 10 percent, or less, of the length of the original What to Include in a Summary 1. Purpose - a brief indication of why the article or report was written or why a convention or meeting was held 2. Essential specifics – only names, costs, titles, places, or dates essential to understanding the original 3. Conclusions or results – emphasize what the final vote was, the result of the tests, or the proposed solution to the problem 4. Recommendations or implications – recommendations, when they can be carried out, and why they are necessary, or why a plan doesn’t work What to Omit from a Summary 1. Opinion – distracts readers from grasping the main points 2. New data – avoid introducing comparisons with other works or conferences 3. Irrelevant specifics 4. Examples – no illustrations, explanations, or descriptions 5. Background – exclude information in introductions 6. Jargon 7. Reference data – exclude information in footnotes, biographies, appendixes, tables, or graphs Preparing a Summary 1. Read the material once in its entirety to get an overall impression of what it is about Become familiar with the purpose and organization of the work and the audience for whom it was written Look at visual cues to help classify the main ideas Check for any mini-summaries or a concluding summary 2. Reread the material Page | 1
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Underline main points o Look for key transitional words: Words that enumerate (first, second, initially, next, another) Words that express causation (accordingly, because, therefore, thus) Words that express contrasts and comparisons (although, despite, furthermore,
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technical writing_chapter10notes - Contents of a Summary A...

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