320 Forms_of_Business_Letters

320 Forms_of_Business_Letters - FormsofBusinessLetters...

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Forms of Business Letters Management Communications 320 Gayle Rockwood
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Style Choices 1. Block : all parts of the letter are placed flush left 2. Modified Block : 1. Date, closing, and signature begin just right of center 2. Paragraphs not indented 3. Semi-Block : 1. Date, closing, and signature begin just right of center 2. Paragraphs are indented
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Critical Elements 1. Sender’s address 2. Date line 3. Inside name and address 4. Reference or subject line 5. Salutation 6. Message 7. Closing 8. Signature block
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Critical Elements Sender’s address: You should use your custom letterhead for this.
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Critical Elements Date line: Spell out the month; put the day and full year in Arabic numerals E.g., February 3, 2007 or 21 March 2009 Place it two to six lines beneath the last line of the letterhead (more if the letter is short) If using semi-block style , the date should begin approximately five spaces to the right of center or in the exact center
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Critical Elements Inside name and address: Begin approximately 8 to 12 lines from beneath the line on which the date appears if a short letter; otherwise, place at least 2 lines below (i.e., leave one blank line) Include recipient’s courtesy title (e.g., Ms., Dr.)
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Critical Elements Inside name and address: The following elements are included: 1. Recipient’s full name 2. Corporate title (or may put on the same line as the name, separated by a comma) 3. Corporate name 4. Street address 5. Post Office Box, if part of the address 6. City, state and zip code (use the two letter U.S. Postal Service abbreviation, typed in all capitals with no period, and leave one space between the state and zip code)
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Critical Elements E.g., John Ace Doe OR John Ace Doe, Vice President Vice President BBW Enterprises BBW Enterprises 12358 Fibonacci Lane 12358 Fibonacci Lane Provo, UT 84602 Provo, UT 84602
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Critical Elements BUT WAIT… If the address includes a mail stop (e.g., MS 2B 31A) put it after the company name with at least two spaces intervening E.g., John Ace Doe Vice President BBW Enterprises MO 11A 12 12358 Fibonacci Lane Provo, UT 84602
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This note was uploaded on 04/07/2011 for the course MCOMM 320 taught by Professor Rockwood during the Winter '07 term at BYU.

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320 Forms_of_Business_Letters - FormsofBusinessLetters...

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