Running Head: BIRCHWOOD LANE SCHOOLS DATABASE PROPOSAL1Birchwood Lane Schools Database ProposalIT 204: Introduction to Data and Information ManagementSouthern New Hampshire University
BIRCHWOOD LANE SCHOOLS DATABASE PROPOSAL2Birchwood Lane Schools Database ProposalBirchwood Lane Schools currently records all of their pertinent school information on paper. They are needing a way to record all of their information electronically in order to meet federal guidelines. Specifically, they have requested a way to store their course information, student information, and instructor information. A database is “a structured collection of related data stored on a computer medium” (Jukic, Vrbsky, & Nestorov, 2017, p. 2). The purpose of a database is to house a multitude of different kinds of data in an organized fashion so it is easy to access and interpret. Birchwood Lane Schools is needing a way to store their information electronically, and a database would be the most efficient way of doing so while still meeting the needs of the schools. Specifically, decision-makers in school administration would benefit from having the information stored in a database because they could review it all in one place and be able to streamline their processes and have more effective management. Additionally, finance could use the information to reach out to parents of children with outstanding school fees. Office management could utilize the database in order to access student records to contact parents regarding student illness, injury, or just to send announcements and any school communications. Principals and teachers could utilize the database to reach out to parents if they need to schedule a meeting regarding a student, or review a student’s course history. If they decide that they want the database to store grades, the parents and even the students would benefit from being able to check their grades easily. Guidance counselors would have all of the student course information together in one system rather than individual files, and be better equipped to make good decisions as to which classes different students have already taken, or classes that students are required to take.
BIRCHWOOD LANE SCHOOLS DATABASE PROPOSAL3Up to this point, Birchwood Lane Schools has been documenting all of their student, course, and instructor information by hand on paper. This is an extremely inefficient way of storing data. First, there is always the potential for human error when documenting large amounts of information. Second, it is extremely disorganized. There is no way to physically storethe records sorted by student, course, or instructor without having multiple documents including the same information over and over, which is extremely time consuming. Third, physical storage is costly, and there is always the chance for loss of records due to fire, flooding, and natural disasters.