edc_2011_16 - Chapter 16: Writing as a Team CHAPTER 16:...

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Chapter 16: Writing as a Team 159 CHAPTER 16: WRITING AS A TEAM Key guidelines for writing as a team Use a RAM chart or team meeting minutes to allocate responsibilities for writing sections of a report or presentation Choose at least one person to take charge of assembling and editing the sections of the report Get the sections to the editors early enough so they have time to do the editing Before writing the sections, decide as a team on style guidelines related to font size, headings, paragraphing, and technical terminol- ogy Engineers and scientists in both industry and academia often team up to write. This collaboration allows them to split up their work, pool their strengths and talents, and solve difficult intellectual and business problems. Sometimes one member of the team will write a draft, especially when the document is rela- tively short, and the others will edit it. At other times, each member will con- tribute sections or appendices, and hand it over to another member to assemble. Then that member will turn it over to others on the team for editing. 16.1 GUIDELINES FOR WRITING AS A TEAM Depending on how you approach it, writing as a team can be an efficient and effective way to write—or a burdensome procedure. The following guidelines can help you save time and produce effective documents. 1. Decide as a team on the goals of the document and the best ways to achieve them . Research has shown that team writing is most effective when all members discuss and agree on the goals of the document before they begin writing. A good place to start the discussion is with the four elements of communication explained in Chapter 18: Audience : Who will be reading your writing? What does your audi- ence already know? What do they need to know? What questions will be on their mind? What decisions will your document help them to make?
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Chapter 16: Writing as a Team 160 •P u r p o s e
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edc_2011_16 - Chapter 16: Writing as a Team CHAPTER 16:...

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