Mentor_Handbook 2010-11_Student version_

Mentor_Handbook 2010-11_Student version_ - HANDBOOK FOR...

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Unformatted text preview: HANDBOOK FOR STUDENTS 2010 - 2011 Table of Contents Program Overview ………………………………………………..1-4 Roles and Expectations…………………………………………. ..5-8 Activities and Calendar…………………………………………..9-10 Action Plan and Form…………………………………………..11-21 Stanford University Career Development Center Assessment Tool Kit Student Assessment Form Samples and Helpful Hints……………………………………..22-35 Sample Questions for Students to ask Mentors Networking Informational Interview Suggestions Job Search Strategies Write a Cover Letter Write a Resume Chronological Resume Sample Functional Resume Sample Dress for an Interview Interview Techniques Biological Sciences 199………………………………………........36 Undergraduate Research Program (UROP)…………………….37-38 Applying to Graduate School…………………………………...39-42 Considering Grad School? Admissions Checklist Write a Statement of Purpose Bio Sci Clubs and Organizations……………………………..........43 Contacts and Resources…………………………...……………….44 Program Overview Our Mentor Program serves as the foundation upon which we are building and strengthening our Biological Sciences community at UC Irvine. This program is simply the first step in bringing together some of our most valuable resources – students, alumni and the community. Armed with a degree, most college students stand poised – ready to conquer the world. But too many are unprepared for the foibles and unpredictability of the job market or graduate school. Unfortunately, a degree does not ensure clarity of career path nor the best approach to take. To help college graduates not only survive, but be successful, the School of Biological Sciences has created a Mentor Program. This program pairs alumni and community professionals with students with similar interests. You can provide academic and career guidance, networking opportunities, and insights into the working world. You can help students answer such questions as: What can I do with my degree? Should I go to graduate or professional school? Where do I see myself in five years? Mentors will help guide their students as they map out areas for their personal and professional development, request information about careers and industries, and seek feedback about issues of concern. Your involvement with the School of Biological Sciences gives our students an edge and enables our students to distinguish themselves as they pursue graduate school and/or enter the workforce. Armed with confidence and invaluable knowledge gained outside of the classroom, our students will be competitive, which is especially critical in today’s economy and volatile environment. The role of Mentor is an essential one – your dedication will serve as a compass to these students, helping to point them in the right direction for their life’s journey. 1 What is Mentoring? History gives many examples of the value of mentoring. Homer in the Odyssey chronicled perhaps the most famous instance. Homer tells us that around 1200 BC, the adventurer Odysseus made ready to leave for the siege of Troy. Before sailing, he appointed a guardian to his household. For the next ten years, this guardian acted faithfully as teacher, advisor, friend, and surrogate father to Telemachus, son of Odysseus. The mythical guardian’s name was Mentor. Homer’s story reflects one of the oldest attempts by a society to facilitate mentoring. It was customary in ancient Greece for young male citizens to be paired with older males in the hope that each boy would learn and emulate the values of his mentor, usually a friend or relative of the boy’s father. The Greeks based these relationships on a basic principle of human survival: Humans learn skills, culture, and values directly from other humans whom they look up to or admire. Murray, M. Beyond the Myths and Magic of Mentoring. (1991) 2 15 Laws of Mentoring 1. The Law of Positive Environment Create a positive environment where potential and motivation are released and options discussed. 2. The Law of Developing Character Nurture a positive character by helping to develop not just talent, but a wealth of mental and ethical traits. 3. The Law of Independence Promote autonomy; make the student independent of you, not dependent on you. 4. The Law of Limited Responsibility Be responsible to them, not for them. 5. The Law of Shared Mistakes Share your failures as well as your successes. 6. The Law of Planned Objectives Prepare specific goals for your relationship. 7. The Law of Inspection Monitor, review, provide feedback, and discuss potential actions. Do not expect performance without inspection. 8. The Law of Small Successes Use a stepping-stone process to build on accomplishment and achieve great success. 9. The Law of Direction It is important to teach by giving options as well as direction. 10. The Law of Risks Mentors should be aware that their students’ failure may reflect back on them. Students should realize that their mentors’ advice might not always work. 3 11. The Law of Mutual Protection Maintain privacy. Protect the integrity, character, and insights that you’ve shared with one another. 12. The Law of Communication Mentors and their students must balance listening with speaking. 13. The Law of Extended Commitment The mentoring relationship extends beyond the typical work or school day. 14. The Law of Life Transition As mentors, when you help your students enter the next stage of their lives, you will enter the next stage of yours. 15. The Law of Fun Make mentoring a wonderful experience – laugh, smile, and enjoy the journey. Adapted from the book Mentoring: The Most Obvious Yet Overlooked Key to Achieving More in Life Than You Ever Dreamed Possible. F. Wickman & T. Sjodin. (1997) 4 Roles and Responsibilities Student Role The partnership between mentor and student is built upon trust, respect, and professionalism. As a student, you will have the opportunity for: Receiving constructive feedback about personal and professional skills. Learning about specific jobs, career paths, industries, and organizational cultures. Obtaining advice about professional conduct. Pursuing networking opportunities. Working with your mentor to achieve a specific goal. Responsibilities Initiating contact with your mentor. Communicating clearly your interests and needs, and setting realistic goals. Setting realistic expectations regarding method and frequency of communication with your mentor. Being available and maintaining consistent contact. Listening to your mentor. Accepting advice and feedback gracefully without becoming defensive. 5 Roles and Responsibilities Mentor Role The partnership between mentor and student is built upon trust, respect, and professionalism. As a mentor, your role is one of Coach, Guide, Motivator, Advisor, and Role Model. You will be responsible for: Providing constructive feedback about your student’s personal and professional skills. Sharing knowledge about specific jobs, career paths, industries, and organizational cultures. Giving advice about professional conduct. Facilitating networking. Guiding your student toward achieving a specific goal. Responsibilities Communicating clearly your expectations and goals. Setting realistic expectations regarding method and frequency of communication with your student. Being available and maintaining consistent contact. Listening to your student. Providing or facilitating opportunities your student can explore. Giving constructive feedback. 6 Do’s, Don’ts and Requirements Student Requirements: Must be in good academic standing with normal progress. Must be at least 18 years of age. Do: Initiate the contact with your mentor. Communicate and respond to your mentor in a timely manner. Plan an agenda or develop key questions for each meeting to ensure focus. Keep appointments with your mentor and be punctual. Approach discussions with an open mind. Respect confidences. Accept constructive feedback gracefully. Maintain consistent feedback with your mentor, even when you don’t have a pressing issue or concern to discuss. Contact Alyssa Cruz (see contact list) if you are unable to connect with your mentor or fulfill your obligations or other problems. Don’t: Ask for or expect a job or internship from you mentor. Neglect contacting your mentor to set up meetings. 7 Do’s, Don’ts and Requirements Mentor Requirements: Must have at least a bachelor’s degree in Biological Sciences. Must have relevant work experience. Must have a base participation on desire to help and give back. Do: Keep your appointments with your student. Communicate and respond to your students in a timely manner. Listen actively to questions and concerns. Encourage discussion. Approach discussions with an open mind. Maintain a high level of trust, respect, and professionalism. Respect confidences. Contact Alyssa Cruz (see contact list) if you are unable to connect with your student or fulfill your mentor obligations. Don’t: Hesitate to provide your student with constructive feedback. Hesitate to contact your student if you’ve not heard from him/her for awhile. 8 Required and Suggested Activities Required Attend Kick-Off Reception on Wednesday, November 3, 2010 at the University Club, UC Irvine Suggested Invite your mentor for breakfast, lunch, dinner, or coffee. Meet your mentor at his/her office or place of work to attend a staff meeting, tour the organization, and meet colleagues. Ask your mentor if you can shadow him/her or one of their colleagues to illustrate a “typical day.” Ask about the possibility of attend a conference, seminar, or professional association meeting with your mentor. Ask your mentor to about arranging a networking opportunity for you to meet his/her colleagues and other professionals in your field(s) of interest. Participate in a fun outing with your mentor. 9 2010-2011 Academic and Events Calendar Fall Quarter 2010 Quarter begins Instruction begins Ralph Gerard Lectureship – Dr. Miguel Nicolelis Dr. Francisco Ayala Science Library Dedication Mentor Program Kick-Off Reception Veterans' Day Holiday* Bio Sci Alumni Group – Santa Ana Zoo Trip Thanksgiving Holiday* Allergan Lecture– Dr. Michael Cahalan Instruction ends Final examinations Winter Break Mon, Sept. 20 Thurs, Sept. 23 Thurs, Oct. 7 Fri, Oct. 15 Wed, Nov. 3 Thurs Nov. 11 Sun, Nov. 14 Thurs-Fri, Nov. 25-26 Mon, Nov. 29 Fri, Dec. 3 Mon-Fri, Dec. 4-10 Mon-Fri, Dec. 13-31 Winter Quarter 2011 Quarter begins Instruction begins Martin Luther King Jr., Holiday* Homecoming Career Fest – Career Center Presidents' Day Holiday* Instruction ends Final examinations Spring Break Mon, Jan. 3 Mon, Jan. 4 Mon, Jan. 17 Sat, Jan. 22 Month of Feb. Mon, Feb. 21 Fri, Mar. 11 Mon-Fri, Mar. 12-18 Mon-Fri, Mar. 21-25 Spring Quarter 2011 Quarter begins Cesar Chavez Day Holiday* Instruction begins Celebrate UCI Allergan Lecture– Dr. Nora Volkow UROP Symposium Memorial Day Holiday* Instruction ends Final examinations Bio Sci Commencement Wed, Mar. 23 Fri, Mar. 25 Mon, Mar. 28 Apr. 2011 (TBD) Thurs, Apr. 28 Sat, May 14 Mon, May 30 Fri, Jun. 3 Mon-Fri, Jun. 4-10 Fri, Jun. 10 10 Student Action Plan Prior to Kick-Off Reception 1. Review Mentor’s profile form 2. Contact Mentor via email, phone and/or schedule a face to face visit (if Mentor is local) 3. Set expectations of preferred methods of communication and response time At Kick-Off Reception 4. If not done previously, meet Mentor at Kick-Off reception and set dates and times for future meetings. 5. Network with other Mentors and students at reception. First Meeting 6. Learn about Mentor’s interests and background. 7. Review student’s Self-Assessment form. 8. Discuss your expectations, and academic and career goals. 9. Identify specific goals to accomplish by the end of the year. Subsequent Meetings 10. Review your class schedule/academic plan. 11. Review your resume or statement of purpose. If not developed, attend Career Center workshop. 12. Role play interview situations if applicable. 13. Make an effort to contact at least once a month to keep the partnership on track. 14. Conduct wrap-up meeting with Mentor. 15. Complete Mentor Program evaluation. 11 Clues For Clarifying Your Interests Learning your own unique pattern of interest, motivation, satisfaction and meaning is an important first step in career development. Fill out the questions below to help discern your unique pattern. * W hat classes or subject areas fascinate and absorb you? * What careers have you considered throughout your lifetime that continue to pique your interest? * If you won the lottery, what might you do (after initial celebration, travel, etc.)? * What is the most gratifying thing you have accomplished? * What would you go out and do if you knew you would not fail? * What are your goals and dreams? Include short-term and long-term. Career Development Center, Stanford University 12 5 Lives If you had 5 Lives, what would you do with your time? Occupation titles are not necessary. Detailed descriptions work best. Example: Live in a house that allows artists to work on projects while having a place to stay. Write stories on the side and travel most of the time. #1 #2 #3 #4 #5 Career Development Center, Stanford University 13 Functional Skills: Knowing Your Strengths Functional skills are competencies that are transferable to many different work settings. Developing a list of the functional skills you have and most enjoy using can help you focus on positions that would fit your talents and provide more satisfaction. Underline all those skills you have, and then circle the top 10 underlined skills you would enjoy using most. After completing this section, proceed to the next page. Communication Exchange, convey, and express knowledge and ideas. write edit summarize verbal communication listen facilitate discussion consult teach train sell promote use languages interview ask questions make presentations negotiate think on one’s feet conversational ability entertain, perform host deal with public public speaking teamwork Information Management Arrange and retrieve data, knowledge, and ideas. math skills organize information manage information keep records attend to details logical ability develop systems categorize summarize streamline systems monitor Organization Management Direct and guide a group in completing tasks and attaining goals. solve problems time management make decisions lead meet deadlines supervise motivate recruit resolve conflicts mediate initiate projects organize coordinate handle logistics put theory into practice delegate give directions assume responsibility determine policy interpret policy apply policy set priorities strategize Design & Planning Imagine the future and develop a process for creating it. anticipate problems plan conceptualize design display layout/format design programs anticipate consequences brainstorm new ideas think visually improvise compose adapt create images Research & Investigation Search for specific knowledge. analyze ideas analyze data research investigate read for information interview for information gather data evaluate critical thinking synthesize information observe outline formulate hypotheses develop theory calculate/compare Human Service Attend to physical, mental or social needs of people. interpersonal skills group process sensitivity to needs empathize counsel advocate use intuition coach provide care Physical Use hands or tools to build, repair, and invent. build construct invent operate equipment repair restore use physical coordination Career Development Center, Stanford University 14 Functional Skills continued Write your top 10 skills in the space below with a brief example of how you have used this skill in a job, internship, extracurricular activity, or class. This provides a central theme for focusing your job search and preparing for interviews. Your Top 10 Preferred Functional Skills Example of how you used this skill Career Development Center, Stanford University 15 List of Career Areas and Occupations Circle any of the career areas and occupations you’d like to explore. This is not a comprehensive list—it is a place to start. To learn more about these areas, visit the CDC’s Resource Center with books and on-line resources for each of these categories. Arts / Media / Communications Entertainment Radio Broadcasting Television Broadcasting Journalism Editing / Writing Book Publishing Magazine Publishing On-line Publishing Technical Writing Museums Archivists Curators Architecture Culinary Arts Commercial Art Fine Art Photography Performing Arts Music Design Arts Administration Business Marketing Advertising Public Relations Business Development Finance Accounting Sales Management Consulting Human Resources Real Estate Hotel Management Insurance Fashion Industry Retail Actuary Statistics Mathematics Sports Industry Education Teaching K-12 University / College Administration School Counselor Research Library Science Coaching Engineering / Computer Science Mechanical Engineering Electrical Engineering Civil Engineering Chemical Engineering Aerospace Engineering Manufacturing and Production Information Technology System Administration Computer Science Product Design Transportation Urban / Regional Planners Environment Environmental Science Geology Geography Anthropology Outdoor Education Conservation Energy Forestry Wildlife Parks Recreation Health Sciences / Biotech Health Care Physician Nurse Pharmacist Physical Therapist Health Sciences / Biotech continued Dietitian Dentist Alternative Medicine Hospital Administration Pharmaceutical Manufacturing Biology Chemistry Veterinary Science Public Health Administration International Language / Translation Travel Agent, Guide Foreign Service International Public Service Programs International Trade Law Attorney Judge Paralegal Public Service Law Lobbyist Corporate Law Public Service Social Work Psychology / Counseling Clergy Non-profit Administration Non-profit Service State and Local Government Federal Government National Security (CIA, FBI, NSA, Military) Policy Politics Career Development Center, Stanford University 16 Clarifying Your Work Values: Knowing What’s Most Important to You Values are a set of standards that determine attitudes, choices, and action. Mapping your value priorities can help lay important groundwork for making sound career decisions that fit your unique pattern of values, interests, and talents. Work-related values underlie our choices about work. Some people value creativity; others place a premium on income or contributing. Workplaces are becoming more collaborative, and people are increasingly looking not just for jobs, but also for organizations whose values and culture align with their own. By the same token, the most effective organizations attract people who already share most of their key values. Discussing your values in an appointment with a career counselor can help you focus and choose work environments and positions that are the best fit for you. Underline all the values most important in your worklife for the next few years. Then narrow down the list and circle the top ten values that are absolutely essential to express or satisfy in your work. Prioritize those top ten and define them on the next page. Work Content challenging leading competence mastery risk leading edge detail-oriented social activism learning excellence focus creativity variety growth knowledge control adventure helping initiating Work Setting flexibility deadline pressure surroundings time freedom security high earnings action-oriented structure relaxed pace casual quiet organized excitement pressure predictability location public contact comfortable income Work Relationships teamwork trust cultural identity caring competition cooperation diversity collaboration humor harmony autonomy recognition support open communication people contact independence fun other values: ___________________________________ Career Development Center, Stanford University 17 Intrinsic Values integrity status prestige achievement respect responsibility power influence appreciation helping belonging community equality independence contributing service authenticity commitment balance honesty having an impact fairness Values continued Your Top 10 Values Your definition of each value Career Development Center, Stanford University 18 Work Environment It is important to note the specific criteria you are seeking in a work environment as you consider various career paths and again as you evaluate actual job opportunities. Circle and/or describe the criteria that fit for you and write in any others that are important. Organizational Surroundings formal relaxed outdoor indoor other __________________________ Type of Organization small large established new other __________________________ Atmosphere fast-paced calm friendly hard-working other __________________________ Work Hours long short flexible set specify ________________________ Location cities/countries near family/friends commute time willing to travel cost of living additional lifestyle factors other __________________________ Salary required salary desired salary benefits incentives and bonuses moving expenses other __________________________ Interaction with others work alone work with customers work in teams socialize with co-workers other __________________________ Supervision close style of management independent style team-oriented regular feedback other __________________________ Types of Opportunities advancement training mentors other __________________________ Additional factors travel reputation of organization purpose and mission of organization other __________________________ Summarize your identified work environment preferences. ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Career Development Center, Stanford University 19 Student Self-Assessment Form My strengths are: 1. 2. 3. My areas for development are: 1. 2. 3. The primary challenges that I’m facing right now that may keep me from achieving my goals are: 1. 2. 3. 4. The most important things I can do over the next 6 months to build on my strengths and overcome my challenges are: 1. 2. 3. 4. The goals I hope to accomplish through the Mentor Program this year are: 1. 2. 3. 20 Check the areas in which you would like assistance: Graduate/Professional School I need help deciding whether I should attend graduate/professional school. I need help identifying graduate/professional schools. I need help applying to graduate/professional school. I need help developing a Statement of Purpose. I need help identifying people to ask to write letters of recommendation. Other Career I need help researching what career to pursue. I need help developing a resume. I need help identifying people to ask to serve as references. I need help learning interviewing skills. I need help learning business etiquette. Other 21 Sample Questions for Students to Ask Mentors Remember you are searching for information which will help you understand the realities of working in that field. You will be doing the investigating and interviewing. Here are some questions you may want to consider: 1. What is your job like? What do you do on a typical day? What kinds of problems do you deal with? What kinds of decisions do you make? 2. What are the most important personal satisfactions and dissatisfactions connected with your occupation? What part of your job do you consider dull or repetitious? What percentage of your time do you devote to your job? 3. What social obligations go along with a position in your occupation? Are there professional organizations that you are expected to join? Are there other things you are expected to do outside of work hours? Do you consistently work overtime, on the weekends or take home work? 4. What things did you do before you entered this occupation? What were the jobs you had that led to this one? What did you like best and least about your previous jobs? 5. What sorts of changes are occurring in your occupation? Is there a demand for people in this field? Do you view this field as a growing one? How do you see the jobs in this field changing over the next ten years? What can I do to prepare myself for such changes? 6. How does a person progress in your field? What is the best way to enter this occupation? What are the advancement opportunities? What are the major qualifications for success in this particular occupation? How long does it usually take to move from one step to the next in the career path? What is the top job you can attain in this field? What are the basic prerequisites and skills for jobs in the field? What entry level jobs qualify one for this field? What types of training do companies give to persons entering this field? What are the salary ranges for various levels in this field? 7. Could you suggest other people who I can talk to who work in this field or in related fields? May I read a job description for some of the position in this field? 8. Is there information which I could read that would make me more knowledgeable in this area? Source: Career Center-University of California, Irvine 22 NETWORKING & COMMUNICATION SKILLS Networking Social Settings Always arrive 10 to 15 minutes early (business lunches/dinners, receptions, parties, etc.) •Handshakes - Always shake hands at the beginning and end of the conversation. - A firm grip is best. Avoid being too relaxed, but do not over do it by squeezing too hard. -If you get nervous easily, carry a tissue to wipe your hand. Prepare for the event prior to arrival in the lobby, car, or waiting area. Review meeting notes, company information, your resume, and other related materials. Introduce yourself and make eye contact. Notify someone of your arrival and ask where to wait. •Parties - Do not arrive later than 30 minutes after the start time on the invitation. - Avoid drinking alcohol in front your co-workers, recruiters, clients, etc. You should never feel pressure to drink, but if you do choose to join others and you are 21, limit yourself to one drink. •Introductions - Name tags always are placed on your outer most piece of clothing on the right side. When shaking your hand, the other person will have direct sight of your name. -If you forget someone’s name, you can sometimes “cover” by introducing a person you do know first; maybe the other person will say their name. Otherwise, apologize and ask politely, before introducing the person to someone else. Meetings (interviews, informational, formal, project group, etc.) •Before the meeting - When planning a meeting give advance notice of the time, date, and location. - When contacting the attendees be sure to include items to be discussed (agenda). If you are being invited to a meeting and are unclear contact the meeting planner. •During a meeting - Avoid interruptions of conversation, brainstorming or presentations if possible. Always apologize and wait for an appropriate time to interrupt. •After the meeting - Send a follow-up email or print out of the minutes from the meeting with action items and synopsis of what was covered. - Thank all members for attending. Useful Conversation Topics What do you like about your current job? What are your career goals and interests? Have you read any good books or magazines lately? How do you spend your free time? Have you seen any movies lately? Do you like to travel? Where have you traveled recently? UCI Career Center 100 Student Services I (949) 824-6881 23 www.career.uci.edu PLANNING YOUR FUTURE Informational Interviews One of the best ways to gather career information is by talking with working professionals representing occupational fields in which you have an interest. Conducting an informational interview is about gathering information about a particular industry or occupation - it is not about asking for a job. Something to Think About... 7. 8. 9. 10. 11. 12. 13. 14. 15. UCI Career Center 100 Student Services I wh o rv ie e io n al i nt 6. Suggested Questions to Ask How did you get into this field? What do you like most/least about your job? What is a typical day like? What are your job responsibilities? Are these duties the same for everyone with this job title? What kind of individual (in terms of talent and personality) would be best suited for this kind of job? What are the prospects for someone entering your field today? What advice would you give regarding how to best prepare for entering this field? What advice would you give on how to apply for and find a job in this field? Are there any other sources of information you might suggest? Where might I go to find an employer who could use my skills? What function or service does your office provide? What salary range can I expect to make in this field? Are there any other jobs that are similar to yours but with different job titles? Who do you know that I might benefit from talking with? (949) 824-6881 24 at 3. 4. 5. n i n f or m 1. 2. “Hello my name is ________. I am very interested in learning more about ________ and I would like to talk with you about what you do and the field in general.” ra Be organized with your questions and prepared to take notes. You are seeking information and advice, not asking for a job A positive, enthusiastic attitude will create a good impression. People are more apt to help others after they get to know them on a more personal basis – this is a great way to get referrals and begin the networking process. Research the occupation as much as possible before conducting the interview Be conscious of time constraints. to a sk fo w www.career.uci.edu Evaluate the Interview Whether the interview was successful or not, assess how well it went. Look for what went well (strengths) versus improvement needed for your next interview. Feel free to discuss the interview with a career counselor. Since your main reason was information gathering, ask yourself a few questions, such as: 1. 2. 3. 4. 5. 6. 7. 8. 9. Does the person I just talked with use the skills I want to use? Would I be qualified for his/her job? Do I understand what the job entails? Would I enjoy working in this capacity? Did I get additional ideas for alternatives? Do I have an idea about what my salary might be? What impression (positive or negative) do I now have about this area of work? Would I enjoy working for this company? What are the goals (needs, concerns, problems, issues, etc) of this area of work/ company? 10. How can I help meet those needs? Accomplish those goals? 11. Which of my personal assets could I offer? Follow-up Write a thank-you note, which may be hand-written or typed. You may wish to enclose a resume, matching the information gathered from the interview with your experiences and background. Make sure your contact information includes your name, mailing address, e-mail address, and local phone number. Next, stay in touch with your contacts and update them periodically on your status and to inquire if they have heard of any new opportunities. UCI Career Center career connections The Career Connections on-line database consists of UCI alumni and community members who have agreed to share their experiences with UCI students. Use the database to find a quick profile about that person’s career, including their duties and career path that brought them to this point. Then contact them to conduct an informational interview. 100 Student Services I IT’S EASY! 1. Go to www.career.uci.edu 2. Click on Students 3. Click on Career Connections 4. Start your search! (949) 824-6881 25 www.career.uci.edu APPLYING FOR THE JOB Job Search Strategies Job Preparation Determine what kind of work you are looking for (http://career.utk.edu/students/majors.asp) 1. Career Assessment 2. Functions 3. Fields of Interest 4. Job Titles The average job search takes about six months Only 10% to 20% of jobs are ever published - which means 80% to 90% of jobs remain hidden in the job market Obtaining a job is a process. Don’t expect to get an interview for every application and don’t get discouraged by failure Identify where you want to work Job Search Strategies ZotLink online job and internship listings Networking Contacts (UCI alumni, former supervisors, Career Connections directory, professors, family, friends, etc.) Professional Associations (http://dir.yahoo. com/Business_and_Economy/Organizations /Professional) Career Month Meet The Recruiter Events On-Campus Interview Program Internet Job Listings Career Fairs Directories: Online & Career Center Library Direct Inquiry (ask employers you would like to work for) Temporary/Employment Agencies Newspaper Want Ads 1. Industries 2. Work Setting 3. Company Location Prepare your resume 1. Attend a Resume Writing workshop 2. Have your resume critiqued during Take-10 drop-in hours Research the job market (www.bls.gov/oco; http://online.onetcenter.org) 1. Research the employment outlook 2. Determine the salary range (salary.com) More Jo bS ea rc h He Attend a Job Search Strategies workshop at the Career Center UCI Career Center lp Make an appointment with a Career Counselor - they may have resources pertaining specifically to your area of interest 100 Student Services I (949) 824-6881 26 www.career.uci.edu Job Search Strategies: Pros and Cons There are many ways of looking for a job. Some are better than others. Presented below are some of the most popular ways of looking for a job as well as helpful hints, pros, and cons. Combining a number of job search strategies will yield better results than relying only on one method. STRATEGY NETWORKING Talk to everyone you know to develop a list of possible contacts; ask for information on job/ companies; circulate your resume. ON-CAMPUS INTERVIEWS (OCI) Attend OCI orientation workshop; register with Career Services. Monitor job postings daily. TARGETED MAILING Develop good cover letter tailored to a specific type of job and the needs of the company. Send letter with resume to selected companies. TOOLS • List of contacts • Resumes • Business Attire PROS May learn of unadvertised openings. May result in a courtesy interview. Often results in a closer match of your interests to a job. CONS A contact in itself is not enough to get you a job. You may exhaust all leads without landing a job. Quite time consuming. HELPFUL HINTS • Follow through on all leads. • Keep broadening your network of contacts. • Resumes • Employer literature • Business Attire One of the primary ways in which companies recruit for technical and business positions. • List of well researched companies • Tailored cover letters • Resumes Better approach than the mass mailing method. Investment of time and effort should merit stronger response from employers. Declining as a method employers use to identify candidates. May be less effective for nontechnical/non-business candidates. Requires a significant investment of time in researching companies and writing cover letters as well as following up with contacts. WORLD WIDE WEB Scan job vacancies on hundreds of databases. E-mail cover letter and resume tailored to jobs. • Access to the Web • Electronic Resume Actual job openings. Many employers use a wide variety of job listing services. Many listings have free to low cost access. Worldwide geographic reach. • Check postings each week for interviewing opportunities. • Use postings as a way to identify possible employers. • Find out who is in charge of the area in which you want to work; send your materials to that person. • Great method when used in conjunction with networking. • Use the Web frequently as information and sites change quickly. • May need to conduct your search at off-peak times (early morning or late at night). WANT ADS Scan want ads. Mail resume with cover letter tailored to specific job qualifications. • Newspapers • Journals • Newsletters • Trade Magazines • Cover Letters • Resumes • Registration form supplied by service Involves minimal investment of time in identifying companies. Resume and cover letter are sent for actual job opening. Another way to monitor the job market and get your qualifications to the attention of employers. • Business attire • Company address list • Resumes Resume and application are on file with the company. RESUME REFERRAL Register with one of the many national referral services. As employers list jobs, the data bank of registrants is searched for matches. If your qualifications match, they are sent to the employers. IN-PERSON VISIT Visit many companies. Ask to see person in specific department. Submit resume and application, if possible. EMPLOYMENT AGENCIES Respond to employment agency ads in Newspapers; check phone book for names of agencies to contact. Competition is growing as use of the Web increases. Many jobs listed are technical in nature, though the visibility of “non-technical” fields is growing. Resume and cover letter will compete with large number of others. Ads follow job market; least effective in times of economic downturn. May involve a fee. Often more helpful to those in technical or specialized fields. May not learn of any activity of your materials. • Use as a meter on the job market in a certain geographical area. • Try to get your materials in as early as possible. • Use only in conjunction with other job search strategies. • Research the companies prior to your visit; ask for a specific person or ask about a specific type of job. Usually of less help to non-technical or inexperienced graduates. Likely to charge fees. • Resumes • Business Attire Requires a great deal of time to make a relatively small number of contacts. • Identify agencies that specialize in your field. • Make frequent contact with your counselor to obtain better service. Reprinted with permission from Career Development and Placement Services, Pennsylvania State University, University Park, PA UCI Career Center 100 Student Services I (949) 824-6881 27 www.career.uci.edu APPLYING FOR THE JOB Write a Cover Letter First paragraph Mention: Why you are writing (include which position you are applying for) How you learned of the position Your current status (student or employed) If you have completed your degree or when you expect to graduate Make a preliminary assertion as to your strength as a candidate Middle paragraphs Present specific examples highlighting how your background, experience, achievements, and/or qualifications meet the needs of the position description, department and/or organization Explain your interest in the organization Discuss your knowledge of and interest in some of the specific characteristics of the job, organization, and/or department Address if your profile differs from the job description keep in mind... A cover letter is your opportunity to tell the employer what you are applying for and why you are a good match for the position and the organization You should submit a cover letter with every resume, whether for an internship or job While a resume provides a summary of your skills and experience, a cover letter takes it a step further by allowing you to highlight your specific qualifications Final paragraph Offer to provide additional material, information or a URL for a professional web page/portfolio (if applicable) Indicate: How you can best be reached What is enclosed with the letter Your availability for and interest in an interview Follow up action on your part Thank the reader for his or her consideration Ray Johnson 125 Pearl Street Laguna Beach, CA 92651 October 3rd, 2006 Mary Patterson Section Manager Hewlett-Packard 16399 W. Bernardo Drive San Diego, California 92717 Structure and Details Appropriately address the salutation to a specific person, not job title (spell their name correctly). Organize your letter well Check for any spelling or grammar errors Use an appropriate font type and size Leave contact information in the letter Write in the tone of a confident (but not arrogant) professional Be direct Expect an interview Dear Mrs. Patterson: In June 2007, I will be graduating from UC Irvine with a B.S. degree in Electrical B. ee Elec al Engineering. I am applying for a position as a Control Systems Engineer at your rol Syst gineer your San Diego facility. I seriously began considering future employment with Hewlett Packard early ym ment ewlett Packard e in my course work at UC Irvine. We use a number of your products in our e number y laboratory work; and their design, precision and reliability are impressive. I cision r liab imp saw, in a professional computing journal, that you are undertaking a new project journ ar a to apply microcomputers in automatic control systems. Many of my electives omatic co ol were in control systems and computers, and I worked for three summers in d comp puters, an worked fo microcomputer applications. ons. I have enclosed my resume which provides additional information about my wh pro des ad undergraduate work and campus activities. I would appreciate the opportunity to e an pus activit es meet with you to discuss how my education and experience would be consistent ho y educ ca with your needs. I will contact you by phone within two weeks to discuss the . will yu ibility o nter iew. possibility of an interview. More C ov e r Le tte Resume and Cover Letter Writing r online workshop at www.career.uci.edu 100 Student Services I lp UCI Career Center He Visit the Career Center to have your cover letter critiqued. Sincerely, Ray Johnson enclosure (949) 824-6881 28 www.career.uci.edu APPLYING FOR THE JOB Write a Resume keep in mind... 1. Analyze the job description for skills and abilities Read through the description and highlight the required skills, attributes and qualifications 2. Create a list of accomplishments Include education/training, volunteer opportunities, jobs, projects, school assignments, travel and group/team activities. Describe in detail what you did, why you did it, who you did it with, what equipment you used and what happened. Quantify your results, if possible, and use commonly understood terminology. Identify the personal strengths and skills that you used to achieve your accomplishments. Don’t be humble. 3. Analyze experiences for relevant skill areas Reflect upon your past and current experiences to identify your skills. Resume DO and DON’T List Do Use good quality (at least 20 lb.) bond paper Use a readable font and print on a laser printer Be specific in your objective, if you use one Emphasize results produced, significant achievements, recognition from others Quantify accomplishments when possible and use specific examples Check the spelling of every word; make sure grammar and punctuation are correct Have a career counselor proofread your resume Begin phrases with action verbs such as “developed” Be truthful about your accomplishments Keep your resume to one page Don’t 4. Write descriptive phrases Using action verbs (available at the Career Center), write short phrases to describe what you did that illustrates each skill. Be concise and specific. Arrange the descriptive phrases in order of relevance to the position for which you are applying. 5. Choose the appropriate format Decide whether you want to list your experiences in a reverse chronological sequence, starting with the most recent, or by skills/function, highlighting skills, knowledge, and abilities relevant to the position. UCI Career Center 100 Student Services I Begin phrases with “I” or use complete sentences Include personal information such as marital status, social security number, or age Use flashy graphics or colored paper Mention controversial activities or associations List unrelated, detailed duties such as “opened mail” or “filed documents” Exaggerate your experience Use abbreviations Have a vague objective (949) 824-6881 29 www.career.uci.edu Resume Components Contact Info Name, address, e-mail address and phone number should be at the top of the page. Education Name of school, major, degree received, and graduation date (or projected graduation date). THINKABOUTTHIS K Put your email address as a means to contact you, but make it as basic as possible, containing only your name. Leave off the BballStud@gmail.com and use something like EJohnson@uci. edu. A basic name looks more professional and employers will take your interest in the job more seriously. Objective A specific description of the type of position desired. Experience Paid, volunteer or internship. Emphasize duties, responsibilities, skills, abilities and accomplishments. Include the job title, employing organization, and dates of employment. Additional Categories You may want to include skills (technical, language, etc.), activities (school, volunteer, and community), honors, and research. More Re su m e Resume and 2121 Wilson Dr. Costa Mesa, CA 92704 949-644-0000 athompson@uci.edu OBJECTIVE Seeking an internship in the field of banking with special interest in st branch management EDUCATION University of California, Irvine B.A., Social Ecology, June 2006 Dean’s Honor List, 5 quarters; GPA 3.1 COMPUTER SKILLS PC and Apple Systems, Windows, MS DOS, OS Microsoft Word, Excel, Internet EXPERIENCE Northwest Financial Inc., City, Sta ity, State September 200 - Present eptember 2005 05 Marketing Intern Market and sell financial services to a multicultural customer base; ca multicu omer contact and collect delin ct delinquent accounts; ev t evaluate credit/references of applicants John Brandt, Attorney at Law, City, State Attor rney C tate Summer 2005 Office Manager Oversaw general office operations; tra ersaw trained and supervised three support staff; handled bi ng transa aff; ff; billing transactions; screened clients; assisted in pre preparing legal documents gal do ocument H p el Cover Letter Writing online workshop at www.career.uci.edu Amy Thompson RSVP for a How to Write a Resume workshop at the Career Center Legal Aid S Society, City, State City, December 2004 - September 2005 Vice President/Tre Vice President/Treasurer Promoted organiz omoted organization through preparation of audio tapes for radio an speaking engagements; maintained bookkeeping records, and nd e condu d conducted preliminary client intake interview and provided pre-legal counse counseling ACTIVITIES TIVITI Panhellenic Sorority, Treasurer, September 2003 - June 2004 Prelaw Society, Member, May 2003 - December 2005 Get your resume critiqued during Take 10, our drop-in consultation hours. UCI Career Center 100 Student Services I (949) 824-6881 30 www.career.uci.edu ALICIA GUTIERREZ 180 W. Peltason Drive #3 Irvine, California 92695 agutier@uci.edu (949) 856-2876 OBJECTIVE Teaching assistant internship EDUCATION University of California, Irvine B.A., International Studies, Minor: Education, June 2000 EXPERIENCE Vista Verde Elementary School, Irvine, CA (September 1999-present) Teaching Intern • Clarify 1st grade math skills. • Motivate underachieving students toward success in their annual district exams. • Design individualized curriculums. Saddleback High School, Santa Ana, CA (September 1999-present) Tutor and Teacher’s Aide • Develop a semester teaching unit on culture, ethnicity, and identity. • Conceptualize and implement a year long project for ESL students that will culminate in a journal of autobiographical works resulting in creating a learning tool and model for other ESL teachers, an historical archive, and a source of inspiration for other ESL students. • Drafted proposal to finance project, which resulted in grant award. Robinsons-May, Costa Mesa, CA (July 1996-December 1998) Salesperson • Refined communication skills and marketing techniques. • Led in clothing sales for the months of July and August. National Cheerleaders Association, Garland, TX (May-July 1996, 1997 & 1998) Instructor and Camp Leader • Instructed students of all ages in cheerleading, gymnastics, and dance. • Collaborated with a team of instructors to create a positive, fun, and lively learning atmosphere. ACTIVITIES Recruitment Chairperson for Chi Omega Sorority (January 1998-December 1998) • Directed team of 70 chapter members in planning recruitment. • Recruited women to join Chi Omega Mu Chapter by implementing marketing strategies. • Successfully pledged full quota for two semesters. • Increased chapter unity and spirit by designing team building activities. • Budgeted spending for Recruitment preparation week and Recruitment week. Managing Editor Maganda, a Filipino Literary and Art Magazine (September 1999-present) • Organized fundraising and promotional events. • Designed visual concept for the magazine’s 2000 debut. • Sought out performers for events. SKILLS • • Proficient in conversational Spanish. Microsoft Word, Excel, Adobe PhotoShop, Dreamweaver, SoundEdit Pro, strong Internet skills. 31 ALICIA GUTIERREZ 180 W. Peltason Drive #3 Irvine, California 92695 agutier@uci.edu (949) 856-2876 Objective Entry level marketing position Education University of California, Irvine B.A.: International Studies; Minor: Education, June 2000 University of Costa Rica, Educational Abroad Program Skills Marketing/Management • Coordinated team of ten in planning sorority recruitment resulting in a chapter membership increase of 35 percent. Implemented a marketing strategy that promoted the benefits of membership. • Organized fundraising and promotional events for literary/art journal bringing together Filipino artists from areas throughout California. • Achieved highest sales volume level while employed at a retail store. • Collaborated with a team of instructors to create a positive, fun, and lively learning atmosphere tailored specifically for each client. Communication • Directed group of 70 sorority members and increased group unity by designing team building activities. • Motivated 15 underachieving students toward success in district exams. • Drafted a proposal for an educational project resulting in a $600 grant award. Creativity • Conceptualized yearlong project for ESL students that will culminate in a journal of autobiographical works. • Designed visual concept for a magazine debut event. • Developed a semester teaching unit on culture, ethnicity, and identity. Software Applications • MS Word, Excel, Adobe PhotoShop, SoundEdit Pro, Dreamweaver, strong Internet skills; designed a web page. Experience Project Coordinator and Tutor, Vista Verde Elementary School (9/99-present) Managing Editor, Maganda (9/99-present) Teaching Intern, Saddleback High School (9/99-present) Recruitment Chairperson, Chi Omega Sorority (1/98-12/98) Salesperson, Robinsons-May (7/97-12/98) Instructor and Group Leader, National Cheerleaders Assoc. (5/96 - 7/96, ’97, ‘98) 32 APPLYING FOR THE JOB FAQ’saboutdressing foraninterview Dress for an Interview keep in mind... where to shop for interview attire Macy’s (men and women) Nordstrom (men and women) JC Penny (men and women) Bloomingdale’s (men and women) Men’s Wearhouse (men) The Limited (women) Ann Taylor Loft (women) Banana Republic (men and women) Steinmart (men and women) Marshalls (men and women) TJ Maxx (men and women) Ross Dress for Less (men and women) Proper Interview Attire WOMEN A suit with a knee-length skirt and a tailored blouse 2 Blouses should be conservative refrain from low necklines 3 Wear minimal accessories. Modest jewelry and makeup is okay. 4 Closed-toed shoes and fleshcolored panty hose 1 I have an interview scheduled, and they told me that I can dress business casual. What should I wear? Follow the employers instructions. Examples of business casual attire for men would be Khakis, collared shirts, sport coat, and dress shoes. For women it would be a long or knee-length skirt or dress pants, a blouse, and closed toed shoes. Please note that denim is NEVER business casual. I can’t afford a really expensive suit and I know I have to wear one for interviews, what should I do? There are many stores available that sell quality suits at discounted prices. Some students will borrow their friend’s suit if they have an interview coming up and are not able to go shopping, but your friend’s suit may fit you differently. What if the recruiters or company employees dress casually during career fairs or on-campus interviews? Employers want to see if you are able to represent yourself professionally. Therefore, it is recommended that you wear formal attire to the interview. Can I wear a shirt and tie without a jacket? Wearing a shirt and tie without a jacket would be considered business casual and is not appropriate for interviews. As a woman, should I wear a skirt suit or a pants suit? Although skirt suits are more traditional for the first interview, it is now becoming more acceptable to wear pants suits. MEN Matching two-piece suit in navy, black, or gray (pinstripe or solid) 2 Light-colored, long-sleeved dress shirt in solid conservative colors 3 Tie should coordinate with jacket and pants, but contrast with shirt 4 Wear polished shoes with calf-length colored socks that match your pants 1 M o r e I n t e rv i e w At t i re p p He www.amdt.wsu.edu/research/dti l www.dressforsuccess.org www.collegegrad.com/book/15-5.shtml www.quintcareers.com/dress_for_success.html UCI Career Center 100 Student Services I (949) 824-6881 33 www.career.uci.edu APPLYING FOR THE JOB Interview Techniques 10 before the interview Explore your strengths, weaknesses, interests, and career goals Research the employer Review the job description Prepare for commonly asked interview questions and potential questions to ask the interviewer Practice aloud Review your resume 1. Keep your answers brief and concise 2. Include concrete, quantifiable data 3. Know your key strengths 4. Prepare five or more success stories 5. Put yourself on their team 6. Image is often as important as content 7. Ask questions 8. Maintain a conversational flow 9. Research the company and its competitors 10.Keep an interview journal during the interview rules of interviewing Arrive early – approximately 10-15 minutes before interview Greet the employer and/or associates with a firm handshake and confidence When responding to questions, organize your thoughts and then answer - Give examples - Answers should be positive and concise - Don’t identify a weakness essential to the job Be aware of non-verbal behaviors – posture, voice, eye contact, and smile Relax and enjoy the conversation what to bring... checklist of items to always remember! Folder or briefcase Copies of your resume Transcripts / portfolio (if requested) Notebook & pen Calendar List of references Directions Questions for the employer Sample items (project documents, programs, proposals) More In ter Ask questions! Thank the interviewer and determine next step Reaffirm your interest in the position Re-evaluate interview questions and your responses – reflect on your performance and take notes for future reference ask for a business card and send the employer a thank-you letter vie w lp He Interview Techniques online workshop at www.career.uci.edu after the interview RSVP for an Interview Techniques workshop at the Career Center Participate in Mock Interviews at the Career Center UCI Career Center 100 Student Services I (949) 824-6881 34 www.career.uci.edu Research: What to Research: Where to Research: • • • • • • • • • • • • • • • • • • History of the organization Products & services Culture Management style Organizational structure Financial conditions Major competitors Plans for growth Job responsibilities Opportunities for advancement Locations Company website Vault (www.career.uci.edu) hoovers.com wetfeet.com Google Newspapers Orange County Business Directory Common Interview Questions: Traditional Questions: Tell me about yourself. What do you know about our company? Why did you choose this career / major? How do you feel your education and work experience have prepared you for the job? What do you consider to be your greatest strengths and weaknesses? Where do you see yourself in 5 years? What do you consider to be your greatest accomplishment? What qualifications do you have that make you think that you will be successful in this business? Behavioral Questions: A good strategy for responding to behavioral questions is the S-A-R technique. First describe the specific Situation that you were in, then explain what Action you took, and finally tell the interviewer what the Results were. Describe a stressful situation that you were in and how you dealt with that issue. Give me an example of a time when you took a leadership role. Tell me about a time when you had to deal with a difficult person. Describe a time when you had to go above and beyond the call of duty. Tell me about a time when you failed at something. Sample Questions to Ask: How is job performance measured? What are your expectations of new hires? What would you say is the most rewarding feature about this job? What are the biggest challenges associated with this position? UCI Career Center 100 Student Services I (949) 824-6881 35 www.career.uci.edu BIOLOGICAL SCIENCES 199 UNDERGRADUATE RESEARCH TRAINING PROGRAM Are you interested in engaging in cutting-edge research? Would you like to conduct research with a faculty member at the School of Biological Sciences or School of Medicine? For more information about Bio 199, check out the Bio Sci Student Affairs website: http://students.bio.uci.edu/bio199.html Questions: contact Sherry Ong at ongsh@uci.edu or Susana C. Sandoval at scanetts@uci.edu 36 UC Irvine Undergraduate Research Opportunities Program Enhance Your Education! On- & Off-Campus Research Opportunities Research Funding during Academic Year and Summer UROP Grants and Fellowships Summer Undergraduate Research Program (SURP) Inter-Disciplinary Summer Undergraduate Research Experience (ID-SURE) Summer Undergraduate Research Fellowship in Information Technology (SURF-IT) Chemistry Summer Undergraduate Research Fellowship (Chem-SURF) Biophotonics Summer Undergraduate Program (B-SURP) UCI Undergraduate Research Symposium The UCI Undergraduate Research Journal For More Information: Student Services II, Suite 2300 Phone (949) 824-4189 • Fax (949) 824-1607 urop@uci.edu • www.urop.uci.edu 37 2010-2011 UROP Workshops & Deadlines Fall Quarter Workshop/Deadline Get Involved in Research Fellows Update Get Involved in Research Fellows Update UROP Proposal Writing Fellows Update UROP Fall Call for Proposals Fellows Update Summer Research Opportunities Date Time* Wednesday, Oct. 6 Tuesday, Oct 12 Tuesday, Oct. 19 Wednesday, Oct 20 Thursday, Oct. 21 Wednesday, Oct. 27 Monday, Nov. 1 Tuesday, Nov. 9 Thursday, Nov. 18 2-4 4-6 4-6 4-6 4-6 4-6 Deadline 4-6 4-6 Location SBSG 1321 SSPA 2112 SBSG 1321 SBSG 1321 SBSG 1321 SBSG 1517 Online Submission - UROP Web site SBSG 1517 Student Services II, 1010A/B Winter Quarter Workshop/Deadline Get Involved in Research Summer Research Opportunities Fellows Update Summer Research Opportunities Fellows Update Get Involved in Research Fellows Update Get Involved in Research Fellows Update Present & Publish Your Research Date Thursday, Jan. 6 Wednesday, Jan. 12 Thursday, Jan. 20 Wednesday, Jan. 26 Tuesday, Feb. 1 Wednesday, Feb. 9 Tuesday, Feb. 15 Wednesday, Feb. 23 Tuesday, March 2 Wednesday, March 3 Time* 4-6 3-5 4-6 3-5 4-6 3-5 4-6 3-5 4-6 4-6 Location Student Student Student Student Student Student Student Student Student Student Services Services Services Services Services Services Services Services Services Services II, II, II, II, II, II, II, II, II, II, 1010A/B 1010A/B 1010A/B 1010A/B 1010A/B 1010A/B 1010A/B 1010A/B 1010A/B 1010A/B Spring Quarter Workshop/Deadline Get Involved in Research Present & Publish Your Research Symposium Call for Abstracts Prepare for Symposium SURP Proposal Writing Prepare for Symposium SURP Call for Proposals Prepare for Symposium UROP Proposal Writing Practice Your Presentation Practice Your Presentation Practice Your Presentation UCI Undergraduate Research Symposium UROP Spring Call for Proposals Publish in the Journal Publish in the Journal Journal Application Date Wednesday, March 30 Thursday, April 7 Monday, April 11 Tuesday, April 12 Thursday, April 14 Thursday, April 21 Monday, April 25 Wednesday, April 27 Monday, May 2 Tuesday, May 10 Wednesday, May 11 Thursday, May 12 Saturday, May 14 Monday, May 16 Wednesday, May 18 Thursday, May 26 Tuesday, July 5 Time* 3-5 4-6 Deadline 4-6 4-6 4-6 Deadline 3-5 3-5 4-6 4-6 4-6 7:30-5 Deadline 3-5 4-6 Deadline Location Student Services II, 1010A/B Student Services II, 1010A/B Online Submission - UROP Web Student Services II, 1010A/B Student Services II, 1010A/B SBSG 1517 Online Submission - UROP Web Student Services II, 1010A/B Student Services II, 1010A/B TBD TBD TBD Humanities Buildings Online Submission - UROP Web Student Services II, 1010A/B Student Services II, 1010A/B Online Submission - UROP Web * Most workshops will only last 1-½ hours with the exception of the Practice Your Presentation Workshops. ** Deadlines for Chem-SURF, B-SURP, SURF-IT & ID-SURE to be announced soon. Undergraduate Research Opportunities Program (UROP) Student Services II, Suite 2300 (949) 824-4189 Web site: www.urop.uci.edu E-mail: urop@uci.edu 38 site site site site APPLYING TO GRAD SCHOOL Considering Grad School? RESEARCH your prospective field Talk with: professors or other UCI staff Meet with: people working in that industry or studying in that field Check out: the Occupational Outlook Handbook in the Career Center Library or visit www.bls.gov/oco Identify: prospective schools and seek information on their programs. Check out the Peterson’s Guide to Graduate and Professional Schools in the Career Center Library or online at www.petersons.com EVALUATE the various graduate programs based on: Department: Certain institutions are known for particular programs. Check out the Gourman Report or U.S. News Best Graduate Schools in the Career Center library Faculty: Research the reputation and areas of specialization of the faculty Program: Each school has a different curriculum and philosophy. Make sure they meet your educational goals Facilities: Find out about the libraries, laboratories, and research facilities. What is the depth of the library collection in your particular field of interest? Size: There are advantages and disadvantages to both small and large universities. Placement: Where do graduates go after completing the program? Degree requirements: List all requirements such as residency, unit requirements, language requirements, examinations, candidacy, dissertation, or thesis. PREPARE for the admissions process Complete your bachelor’s degree Aim for a minimum of 3.0 GPA – Some schools average your last 2 years of school, or the courses in your field of concentration. 2-3 letters of recommendation – Choose individuals who know you academically and/or professionally and will give you the best recommendation. The job title or status of that person does not matter; however, at least one reference should be a professor. Before asking for a recommendation, meet with your reference to discuss your career goals and inform them about the program(s). Statement of purpose – State why you are most qualified to be in that particular program. This is a qualitative way to show your eligibility, not quantitative like GRE scores, transcripts, and grades. Admissions tests – In most cases, the Graduate Records Exam (GRE) will be required. Check with each school to identify the appropriate exam. FINANCE your education Fellowships: Given to students with the expectation that they will maintain and achieve good standing. Loans: Check with the financial aid department of the schools to which you are applying about loan possibilities. Loans must be repaid. Assistantships: You receive a stipend for which you perform services related to your field. Grants: Like fellowships, these are gifts to graduate students that do not have to be repaid. They are often awarded based upon need and/or special qualifications. Work study: This type of financial aid assists graduate students by providing job opportunities within the institution or in a public or non-profit agency for up to 20 hours per week. Resources Available in the Career Center Library: Preparation: GRE, LSAT, GMAT, MCAT, etc. ABA Guide to ABA approved Law Schools MBA Programs U.S. News - Best Graduate Schools Paying for Graduate School APA Guide to Graduate Study in Psychology UCI Career Center Kaplan Admissions Advisor: Business School, Graduate School, and Medical School Peterson’s Guide to Graduate and Professional Schools Graduate Admissions Essays 100 Student Services I (949) 824-6881 39 www.career.uci.edu APPLYING TO GRAD SCHOOL s en junior y Admissions Checklist ea r io remember This is a suggested timeline - your individual deadlines may vary depending on your graduate school program. enior summ nd s er ra Determine which type of graduate program best fits your career goals Research specific graduate programs of interest. Look at admissions & financial aid applications Prepare for needed entrance exams. Plan to take exams in Summer and/or early Fall Take required examinations (may also take again in Fall) Attend the Grad School Fair year September Continue researching graduate programs of interest Find out when graduate transcripts must be sent and what other materials are required Check applications for specific deadlines Register for required entrance exams October Talk to graduate recruiters visiting the campus or in the area If possible, visit the schools in which you are interested. Talk with admissions staff, department faculty, and/or current graduate students Request needed letters of recommendation November Begin preparing your financial aid application. These are often required at the same time or earlier than admissions applications Write personal statement December Some admissions applications might be due this month Check on your transcripts and letters of recommendations to see that they have been sent January Last chance to take the required tests for Fall admissions (it may be too late for some schools) Check with each school to see that they have received all materials, including test scores and financial statements. If some of your application materials are missing, you might be eliminated from consideration February (or after sending off applications) Wait to hear whether you have been accepted Continue to make contact with representatives of the schools to which you applied to and check on the progress of your applications Store Your Letters of Rec Online Avoid losing letters or asking professors to write letters to numerous schools by storing your letters online. LOR-Online, through the Career Center, allows you to manage the storage and mailing of your letters of recommendation. UCI Career Center Career Center Resources If You Don’t Get Accepted Grad School Advising Literature on Admissions, Sample Essays, Financial Aid, and more Selecting & Applying to Grad School Workshop GRE, GMAT, LSAT, & MCAT test information Grad School Fair (Fall Quarter) Talk to a career counselor to determine some reasons why you were not accepted, and decide if you should revisit your goals. Don’t give up - students are sometimes accepted on their second or third try, or even later. 100 Student Services I (949) 824-6881 40 www.career.uci.edu APPLYING TO GRAD SCHOOL Write a Statement of Purpose Your grades and test scores will Need help getting started? Think about these questions... determine whether or not you What is special, distinctive, unique, or impressive about you or your will be considered for admittance life story? to graduate school. Your personal How did you learn about this field? What characteristics and skills do you possess that enhance your statement will determine if you prospects for success? are unique enough from the Have you overcome any unusual obstacles? other qualified applicants to Are there any gaps in your academic record that you want to actually be admitted. explain? What are the most compelling reasons for the admissions committee to be interested in you? Before writing... When writing... Read the Question! A fantastic essay that does not answer the question the admissions committee asks will get you nowhere. Read the question, re-read the question, and then write your personal statement with the question constantly in mind. Be Positive You’ve graduated from UCI, you have career goals, and over the past four years you have accomplished a lot, so be proud and be positive. Try to avoid the negative. If it sounds like you do not have confidence in your own accomplishments, the admissions committee will not have confidence in you. Develop a Theme Graduate school personal statements need a thesis, organization, cohesiveness, and direction. The essay question is usually structured to give leeway to be creative, so take advantage of the writing freedom. Develop a creative theme that answers the essay question and gets across your message. Remember, the admissions committee reads hundreds of essays. Make sure you write one that stands out! Give Details Anyone can claim to be assertive, intelligent, creative, ambitious, and analytical. You need to prove that you have the skills and characteristics you possess. If you claim you can research well, explain why and give examples. If you cannot backup your talents, then they are not worth mentioning. Avoid words like meaningful, invaluable, rewarding, instead explain your feelings. This is a “personal” statement. Explain events in detail because they reveal who you are. It is better to have a few great points and stories than a lot of undescriptive generalities. Read Example Admissions Essays The Career Center library has many books on successful admissions essays. Read a few essays and find out what you like and dislike about each. UCI Career Center 100 Student Services I Seek Help The personal statement should never be completed alone. Have friends, family, and advisors give constructive comments and criticism. (949) 824-6881 41 www.career.uci.edu Do... 1. Unite your essay and give it direction with a theme or thesis 2. Before you begin writing, choose what you want to discuss and the order in which you want to discuss it 3. Use concrete examples from your life experience to support your thesis and distinguish yourself from other applicants 4. Write about what interests and excites you. That’s what the admissions staff wants to read 5. Start your essay with an attention grabbing lead – an anecdote, quote, question or engaging description of a scene 6. End your essay with a conclusion that refers back to the lead and restates your thesis 7. Revise your essay at least three times 8. In addition to your editing, ask someone else to critique your statement for you 9. Proofread your statement by reading it out loud or into a tape recorder and playing it back. 10. Write clearly and succinctly 1. Don’t... Include information that does not support your thesis 2. Start your essay with “I was born in…” or “my parents came from…” 3. Write an autobiography, itinerary, or resume in prose 4. Endeavor to be a clown, although gentle humor is okay 5. Be afraid to start over if the essay just isn’t working or fails to answer the essay question 6. Try to impress your reader with confusing vocabulary 7. Rely exclusively on your computer to check your spelling 8. Provide a collection of generic statements 9. Give weak excuses for your GPA or test scores 10. Lie or exaggerate Sample Outline Opening Paragraph: State your general reasons for pursuing graduate study and introduce yourself to the selection committee in a compelling manner. Make it interesting; the committee members will read many applications, so be sure yours gives them a sense of your particular talents and individuality. Background: Describe your community and family background and tell how your interest in, and knowledge of your chosen field developed. Describe any personal attributes and qualities that would help you complete graduate study successfully, such as determination in achieving your goals, initiative and ability in developing ideas, and capacity for working through problems independently. Qualifications: Explain those experiences that will serve as a foundation for your forthcoming graduate work. Discuss (1) your expertise and accomplishments in your major field, (2) your undergraduate studies in general and how they relate to what you intend to do in graduate school, (3) specific learning experiences that demonstrate your motivation and inspiration for continued study, and (4) other relevant experiences such as jobs for community activities, including names of organizations and concrete detail. Specific Goals: Express the specific training and background that you would like to acquire while in your graduate program. Your specific goals should be consistent with the goals and training objectives of the department to which you are seeking admission. Closing Paragraph: Leave the reader with a strong sense that you are qualified and will be successful in graduate or professional school. Here, as throughout your Statement of Purpose, try to be as brief but as informative as possible. UCI Career Center 100 Student Services I (949) 824-6881 42 www.career.uci.edu School of Biological Sciences Student Groups Club Website Contact Email Active Minds at UCI TBA Carolina Kina Alpha Epsilon Delta Pre-Medical Honor Society (AED) http://clubs.uci.edu Alpha Epsilon Delta aedatuci@gmail.com American Red Cross at UCI www.wix.com/uciredcrossclub/hom TBA e/page+0 uciredcrossclub@gmail.com Anteaters’ Habitat for Humanity http://www.clubs.uci.edu/habitat/ Tiffany Le tle7@uci.edu Association of University Mediators www.aumuci.org Chelsey Moore cbmoore@uci.edu Cal Teach Club http://clubs.uci.edu/calteachclub Bri Hazlewood ucicalteachclub@gmail.com Flying Sams at UCI http://www.flyingsams.com Ben Nguyen president@flyingsams.com; Global Brigades Executive Board of UCI TBA Thupten D. Phuntsog tphuntso@uci.edu Golden Key International Honor Society TBA Nikki Mina nmina@uci.edu iMed at UCI (FIMRC affiliated) http://imed.zotters.org/ Philip Wan wanp@uci.edu Angelica Eka ekaa@uci.edu Minority Association for Pre-Health TBA Students (MAPS) ckina@uci.edu Nursing Science Students Association at UCI http://clubs.uci.edu/nursingstudents Charmaine Platon platonc@uci.edu Pharmacy Society http://clubs.uci.edu/pharmacy Janelle M. Sauz pharmacy@mail.clubs.uci.edu Physician Assistants Coming Together (PACT) http://clubs.uci.edu/pactuci/ TBA pact.uci@gmail.com Pre-Health Alliance TBA Olave Yee/Kathy Vo prehealth_alliance@yahoo.co m Psychology Student Association http://sites.google.com/site/psaucir Diana Pham vine dpham2@uci.edu Public Health Association at UCI http://pha.zotters.org Emi Oshima eoshima@uci.edu Society of Pre-Veterinary Students http://spvs.webs.com Kayla Braun kbraun@uci.edu Sports Medicine Club http://www.ucirvinesports.com/spor Kimberly Nguyen ts-med/ucir-sports-med.html kimberkn@uci.edu Student Health Outreach http://sites.google.com/site/ucisho Thanh Trong ucisho@gmail.com UNICEF AT UCI TBA Natasha Duell nduell@uci.edu Universities Allied for Essential Medicines http://clubs.uci.edu/uaem/ Courtney Reynolds courtner@uci.edu World Health Organization of Students (WHOS) http://www.facebook.com/group.ph Sarah Mortero p?gid=2211449192&ref=ts 43 smortero@uci.edu Contacts & Resources Alyssa Sanchez, Mentor Program Director School of Biological Sciences 4123 Natural Sciences II (949) 824-4742, alyssa.sanchez@uci.edu www.bio.uci.edu Carolyn Willmann, Director of Student Affairs School of Biological Sciences Student Affairs Office 231 Steinhaus Hall (949) 824-4699, ccwillma@uci.edu www.bio.uci.edu/students/StudentAffairs/index.html Kathy Dotson, Career Counselor Career Center 100 Student Services I (949) 824-4646, kdotson@uci.edu www.career.uci.edu Said Shokair, Director Undergraduate Research Opportunities Program (UROP) 2300 Student Services II (949) 824-4189, shokair@uci.edu www.urop.uci.edu 44 ...
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