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L05 Business Processes

L05 Business Processes - Business Process Approach to AIS...

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Business Process Approach to AIS Business processes drive the accounting system, not vice versa Requires the accountant to understand the business and what it wants to keep track of Two core processes: Sales Purchasing 1
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Class notes – Sales Process Summary 2 Events Agents Resources Source Docs Files/Tables
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The Accounting Cycle Adjusting Entries Trial Balance Financial Statements Closing Routines Unadjusted Trial Balance 3
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It Helps to Start with Events We figured out that regular patterns of transactions exist within nearly all types of businesses. Studying these patterns gives us a basis for understanding any business. It helps to start by identifying “events” that change: Resources e.g., ship inventory to customer An Internal Agent’s responsibilities e.g., receipt of a new sales order 4 (See “Guidelines for Recognizing Events “on page 59 of the course packet)
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Typical Sales Process 5
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Identify Business Processes within Sales Cycle Subway Sandwiches Netflix United Airlines 6
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Basic System Model 7 Input Source Documents Processing Output Reports and Documents Data Storage Files/Tables
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Input to AIS - Documents Documents are communications between agents. For example: a bill to a customer can take any of the following forms: Paper Computer image or screen Email and/or attachment Electronic data interchange (.xml doc) Source documents are “inputs” to the accounting system 8
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9 1=Proposal, 2=Sales Order, 3=Packing List, 4=Shipping Notice, 5=Invoice, 6=Remittance Advice Inputs into the Sales Process – Source Documents
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